Reception administrator in BAT Ukraine

VAT Ukraine is part of the VAT Group, which produces traditional tobacco products, as well as new generation products focused on reducing the impact on people's health.

Our culture is based on the principles of inclusiveness and diversity, which makes our team stronger and more versatile, which not only enriches our team, but also opens new horizons for innovation and cooperation.

POSITION: Reception administrator (vacancy is suitable for veterans and veterans, people with disabilities and representatives of other sensitive groups)

LOCATION: Plyuky

Key tasks and expectations from this role: the responsibility of the reception administrator is to meet and orient the guests of the modern factory, receive, register and basic processing of internal and external documentation, processing documents for business trips, providing daily administrative support to the production units according to their needs.

The role also involves conducting correspondence, handling telephone calls and organizing postal and courier shipments with monitoring of their status. 

 Key responsibilities:

• Support of internal and external document circulation: reception and registration of incoming and outgoing documentation, transfer to addressees. Scanning, printing, copying of paper documents, preparation and lamination of passes, certificates and other documents in accordance with internal standards. Publication and processing of electronic documents in the "TIMELY" system: signing, checking statuses, forwarding to relevant persons. 
• Working with mail and delivery services:maintaining logs of incoming and outgoing correspondence and shipment logs, monitoring delivery statuses. Creation of invoices and registration of shipments through the online offices of Nova Poshta, DHL and Ukrposhta. Formation of descriptions of attachments and delivery of letters to Ukrposhta. Checking the correctness of the invoices provided, preparing documents for payment and monitoring the timeliness of payments.
• Telephone correspondence: processing incoming and outgoing calls, providing the necessary information, fixing requests and forwarding.
• Preparing travel certificates and reports: processing requests, drawing up and printing travel certificates for employees, entering the necessary data into SAP (Neo Portal) and 1C, checking their accuracy, creating reports on the use of funds issued for business trips in Ukraine and abroad.
• Administrative support of divisions: ordering stationery, pharmacy materials, forms of informational materials according to needs, as well as coordinating the use of a regular car for company employees. 

 Key requirements:

• Mastery of MS Word and Excel at a basic level; 
• Attention to details and responsibility;
• Developed communication skills;
• Openness to innovation and change;
• Would be an advantage: experience in an administrative role and understanding of document flow, knowledge of EnglishEnglish language, knowledge of SAP (Neo Portal), 1C and TIMELY systems.

 Working conditions:

• Work at the central reception of the factory;
• Working schedule: from 8:20 to 17:00; 
• Work with paper documentation (checking, scanning, printing, etc.) is expected;
• Work with a personal computer is expected: (about 85% of working time):
• Work involves verbal communication;
• Work involves moving around the territory and factory premises;

What we are we offer:

• formal employment with a full social package;
• food compensationto support your health;
• medical and life insurance - your safety is a priority;
• training and development - opportunities to grow with us;
• programs well-being for physical and mental health;
• gymon the territory of the factory;
• discounts from partners- profitable offers for your leisure time;
• international experience - work with professionals from all over the world.

WHY VAT UKRAINE

JSC Ukraine for many years in a row has been certified by the Top Employers Institute as the best employer in Ukraine and Europe, which confirms high standards for working conditions.

This is a company of equal opportunities, where success begins with people. We are open to cooperation with everyone, regardless of social status, physical capabilities or life experience.

JSC Ukraine is more than a job, it is an opportunity to create A Better Tomorrow™.

Become a part of our team today. Take the first step - send your resume!