Project manager (Process Management Department) in DiFFreight LLC

Hello! DiFFreight is an international logistics company looking for a Project Manager for the Process Management Department. We are engaged in international transportation in the directions China - Ukraine, Ukraine - America, Ukraine - Europe.

We are at the stage of active scaling and improvement of internal processes and are looking for a highly organized and experienced Project Manager to ensure the clear and smooth movement of our key projects.

Main areas of work:

• Ensure the continuous movement of the project forward - from planning to implementation.
• Coordinate cross-functional teams, monitor task execution, synchronize all departments, and create a clear, transparent project management system to achieve strategic business goals (for example, 60-120 new customers).

Responsibilities of the candidate:

1. Planning and Coordination

• Formation of a detailed work plan for a week/month for the entire project team.
• Breakdown of large business goals (for example, 60-120 new customers) into specific tasks and deadlines.
• Maintenance of the main project board in Worksection / Notion / Google Sheets.
• Organization of regular synchronizations: weekly stand-ups, meetings with team leaders, sprint planning.
• Ensuring that all team members know what to do, when and with whom to coordinate

2. Execution Control

• Tracking the status of each task, deadlines, priorities and blockers.
• Collecting updates from team leaders (VOK, VP, KC, project team).
• Fixing deviations from the plan and proposing corrective actions.
• Maintaining internal communications and reminders to responsible persons about the necessary steps.
• Ensuring timely updates of reports, dashboards and results.

3. Analytics and Reporting

• Formation of a short weekly report for the project manager (what has been done, what is in the process, where are the delays and why, what solutions are needed).
• Maintenance of the updated road map (Roadmap) - tracking the status of key stages (for example, "processes described > training carried out > commands are launched").
• Archive of project documents and materials.

4. Communication and Interaction

• Acting as a single point of communication between all functional ndepartments (operational departments, analytics, HR, marketing).
• Preparation of brief summaries after meetings.
• Ensuring the transfer of information without loss and recording all agreements.
• Coordinating the implementation of new processes: agreement, setting deadlines and responsible.

5. Administration and Support

• Maintenance of the project data structure in Worksection / Notion (folders, tags, templates).
• Control of updates in documents, checklists, tables.
• Helping the project manager in the preparation of presentations, analytics, internal documents.
• Maintenance calendar of project events (meetings, deadlines, launch of new stages).

Requirements for the candidate:

• Commercial experience of working as a Project Manager or Project Coordinator from 2 years.
• Deep understanding of project management methodologies (Agile, Scrum, Kanban).
• Systematic and attention to details. Experience in maintaining project documentation and roadmaps.
• Confident in task management tools (Jira, Worksection, Notion or Trello) and office packages (Google Sheets/Excel).
• Strong cross-functional coordination and stakeholder management skills.
• Ability to decompose strategic goals into operational tasks and monitor them execution.
• High communication and leadership qualities, the ability to work with people and solve blockers.
• Willingness to work in the company office.

Will be an advantage:

• Experience of working in logistics, transport or service companies.
• Experience of working with Sales, Customer Service (VOK/KC) or Operations (VP) teams.
• Understanding the basics of ERP systems.
• Higher education in the field of management, economics, logistics or relevant management experience business processes/projects from 2 years old.

We offer:

• Convenient working conditions, comfortable office in Kyiv, 1 Akademika Koroleva Avenue, Borshchahivka, Svyatoshynskyi r-n;
• Working schedule from MON to FRI from 10:00 to 18:00;
• Work in the office or hybrid form (3 days in the office/2 remotely), Remotely not considered!!!;
• Probationary period of 1 month with retention of full salary and presence in the office every day;
• Worthy financial motivation -we agree at the interview;
• Young, driven team;
• If necessary, we provide courses for training basic and additional skills;
• We have a transfer from the city of Vyshnevo;
• Insurance after 1 yearat work;
• Continuous development, access to educational materials and the Library.

If all of the above matches your knowledge, skills and abilities, do not delay and send us your resume! 

See you soon, our future colleague!