HR Assistant in People in Need

Place of work: Mykolaiv

Start date: January-February 2025

Duration of the contract: 2-month trial period with a possible extension in case of availability of funding

The organization "Man in Need" has been operating in Ukraine since the beginning of August 2014, and since then, humanitarian programs have been rapidly expanding. At this time, "Lyudyna v bidi" is one of the main humanitarian organizations in Ukraine that provides neutral and independent humanitarian assistance to people affected by the conflict.

PIN is an equal opportunity employer, therefore applications are accepted from all qualified candidates without discrimination on any grounds, including race, ethnicity, nationality, age, religion, disability, sexual orientation, gender identity and others. PIN accepts applications from diverse groups and values diversity.

General information about the employee role:

Recruitment:

• Develops job templates and publishes vacancies on job search sites and other relevant platforms;
• Conducts telephone screening of selected candidates;
• Organizes test assignments for as necessary;
• Provides support in organizing and scheduling interviews with preselected candidates;
• Checks candidates' recommendations;
• Informs candidates about the results of interviews;
• Ensures the archiving of selection processes in the ELO electronic archive.

Administrative support 

• Provides complex administrative support for the office, including document scanning, preparation of employment document packages and coordination of the process of signing documents in the office;
• Ensures verification, registration and proper archiving of job descriptions in accordance with the organization's internal procedures.
• Prepares and provides scanned copies of personnel documentation and accompanying materials for internal and external audits. 
• Processes applications for vacations (collection, verification and transfer to the appropriate departments).
• Formation and sending of personnel documents and visibility materials via mail

Other:

• Performs dutiesin accordance with the Code of Conduct and key PIN policies, informs the manager of any identified violations of policies and procedures; 

• Creates and maintains a favorable and secure environment; 

• Ensures proper preservation and archiving of all created and received documents; 

• Responsible for the correctness and completeness of the information provided; 

• Ensures timely and effective provision of all necessary information to the immediate supervisor; 

 
candidate:

Education and certificates

Higher education (personnel management, law, management or related fields - an advantage)

Work experience

Work experience in HR or administrative field from 1 year.

English language

Level - medium (Intermediate).

interpersonal skills.
• Flexibility and readiness for change.
• Ability to work both independently and in a team.

We offer:

• Competitive salary according to the PIN salary scale of EUR 890 - 984 (before tax) (depending on qualifications) on probationary period + 5% after probationary period;
• Positive working environment in an established and growing humanitarian organization;
• Reimbursement of travel expenses between offices and work areas;
• Professional development opportunities through various capacity building activities such as trainings, seminars and more
• 28 days of annual leave + 3 New Year bonus holiday days.

How to apply:

Please send clearly marked resume and cover letter. Please note that we will only contact selected candidates. Written tests and interviews will be conducted on a rolling basis and the vacancy will be closed upon confirmation of candidacy for the position.

Please note that PIN does not charge a fee at any stage of the recruitment process.