Task manager / Project manager / Administrator in Vdaliy Zvit

About us

We are "Successful Report", a reliable partner of entrepreneurs in matters of accounting, taxes, finance and legal support. Our focus is not just to "keep documents", but to be part of the client's team, which ensures financial order, peace and confidence in the future.

• Over 7 years of experience in the market
• 20 specialists in the team, who are not just colleagues, but people and professionals
• Clients in various industries — from small businesses to IT companies and manufacturers
• We work with Ukrainian companies that are growing and changing the country's economy

What we offer

• Stability — a transparent structure, regular views
• Development — individual development plans, mentor support, live cases that develop
• Sense — we work with businesses that are not afraid of challenges, support Ukrainian entrepreneurs in the most difficult times

Who we are looking for

Now we are looking for a Manager who will ensure:

• the creation and stable implementation of the company's operational tasks
• current task statuses and transparency of the workload
• communication between clients, account managers, specialists with accounting and management

We are sure: your expertise will help us to become even stronger, and you to grow professionally every day in a supportive environment.

Type of employment

Full-time, 8/5, office

Main responsibilities

• Accepting tasks from the account manager, clients and management
• Creating and designing tasks in Trello: names, descriptions, deadlines, performers, tags
• Distribution of tasks between accountants, personnel, lawyers, operators
• Execution control, status tracking, pinging and escalation in case of delays
• Maintaining order in Trello: structure, templates, formatting
• Communication regarding task statuses with managers and clients
• Load analytics and overload signaling
• Archiving completed tasks, status updates, daily operational control
  
  

Requirements

• Competent written and spoken Ukrainian
• Attention to details, systematic, the ability to structure information
• The ability to organize a task management system so that they do not get lost and progress
• The ability to work with a large flow of small tasks and communications
• The ability to coordinate a team and keep deadlines under control
• A confident PC user: knowledge of the office suite (Google Docs, Google Sheets), abilityability to use Google Drive, messengers (Telegram), AI tools/Telegram bots
  
  

Experience

• Experience working with a large flow of messages/requests (administrator, support service, managerial work, office management, dispatcher)
• Experience structuring information or managing tasks
• Experience regular communication with clients or internal departments
• Experience in organizing the work of other people: reminders, execution control, coordination
  
  

Key skills

• Coordination of tasks and control of deadlines
• Ability to quickly structure received requests into clear tasks
• Maintaining order in the task manager (structure, tags, deadlines, statuses)
• Competent written communication in chats with customers and the team
• Communication in the conditions of a large flow of small tasks
• Analytical thinking: understanding the load and overload signaling
• Ability to ask clarifying questions if the request is unstructured
• Quick response and stress resistance
• Systematic work and compliance standards
• Basic use of AI tools for searching, structuring, preparing answers
  
  

Will be a plus

• Experience in service business
• Experience in working with software Trello, Notion, bots/automations, Google services package (Google Workspace)
• Experience in management, accounting, legal or HR processes
• Understanding the basic processes of small business
• English - any level

Languages

• Ukrainian - fluent
  
  

Conditions:

• Stable company with development
• Nice bright office in the business center, design renovation, tea and coffee
• Modern office equipment and software
• Opportunity for professional growth and professional development, mentors and a friendly team
  
  

Note:

We expect from candidates a desire to develop in the field of management. The possibility of career growth within 1-2 years. Interviews take place in 2 stages: filling out a small questionnaire online (5-10 min) and interview with managers (30 min).

Send your resume to: [email protected]

Write to Telegram: https://t.me/vdaly_zvit_hr

Contact person:Viktoria

Reply if you are close to the approach of "not being a manager for the sake of a tick", but becoming someone who is trusted!