Officer, HR and Administration in International Medical Corps

The International Medical Corps never requires contributions, payments or other monetary transactions from candidates. If you are asked for money in connection with your employment, please report it to the International Medical Corps at the whistleblowing site:www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your resume or application to this site, they will not be considered.

The Human Resources and Administration Specialist provides HR and administrative support to the Human Resources Department. He/she will be responsible for operational oversight of key HR functions including talent acquisition and management, HR and administrative support, performance management support, etc. 

To successfully perform this job, a person must be able to perform each essential function with or without reasonable accommodation.   

The applicability of each duty and responsibility may vary depending on (1) the implementation of the program's projects in the country and (2) its staffing. 

Implementation of program projects may be aimed at (1) responding to emergency situations at the national or international level or (2) implementing development projects at the international level. 

Personnel management will be carried out in accordance with the project activities of the International Medical Corps and its current representation in the country. The responsibilities below are general to this job profile and, accordingly, apply to personnel management of (1) national personnel only, or (2) international personnel only, or (3) both national and international personnel. 

 PERSONNEL MANAGEMENT AND ADMINISTRATION

Participate in the review of national personnel policies and recommend changes/additions/deletions to the HR and Administration Manager.

• Provide support to program and operations staff in interpreting HR policies and procedures and provide technical support on HR issues as directed by supervisor.
• Collaborate with the HR and Administration Manager to implement departmental strategic planning.
• Make regular regional trips to project offices to ensure proper implementation of personnel procedures and provide assistance/support to managers in their needs.
• Maintain compensation databases and ensure proper record keeping in personnel systems.

("CostPoint" Application, Local Personnel Management System).

 Administrative Support 

• Organize, if necessary, the submission of visa applications/immigration procedures for international staff.
• Ensure  availability and timely replenishment of office and hostel consumables.
• Monitor office and hostel utility bills and leases to ensure timely payment and renewal.
• Ensure warranty that the staff coordinate their work well and perform their duties effectively.
• Manage the use of office premises and the reservation of accommodation in the MMK hostel.
• Perform other duties as assigned . The duties and responsibilities listed herein are representative of the nature and level of work assigned and are not necessarily exhaustive.

MINIMUM REQUIREMENTS

• Bachelor's degree in a related field is usually required. A degree in HR is preferred. An equivalent combination of relevant education and experience may be substituted as appropriate.
•  Prior experience with International Medical Corps preferred.
• Knowledge of local labor laws
• Experience with a personnel management information system will be an added advantage
• Knowledge of the principles and procedures of hiring, selection, training, personnel compensation and benefits, job design, labor relations and negotiations, as well as personnel management information systems.
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• Knowledge and understanding of local employment standards
• Proficient MS Office user and ability to use collaborative technology
• Good conflict management skills.
• Excellent communication and interpersonal skills.
• Excellent planning and organizational skills.
• Ability to work effectively and collaborate with others.
• Ability to maintain confidentiality and build trust and respect.
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• Focused, highly organized and detail oriented.
• Flexibility, ability to meet deadlines and work under pressure.
• Ability to multitask.

Rules of conduct

According to this position, the individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps compliance standards and ethical donation standards. Employees are also responsible for preventing violations of our Code of Conduct and Ethics rules that may involve conflicts of interest or ethical rules or security policies. If you see, hear or become aware of a violation of the code of conduct and ethical rules or security policies, you have an obligation to report it.

If this is a supervisory position, you should exemplify ethical behavior through your own conduct and supervision of the work of others; ensure that those who report to you have sufficient knowledge and resources to uphold the standards set forth in the code of conduct and monitor compliance of subordinates; ensure compliance with the International Medical Corps code of conduct and policies, including safety and protection against workplace harassment and sexual harassment; and support employees who raise such issues in good faith; or express concern.

Security

All employees share a responsibility and commitment to the safety and protection of the population we work with, including particularly vulnerable adults and children. This includes protecting against the following behavior of our employees or partners: sexual exploitation and violence; labor exploitation, neglect or violence against children, at-risk adults or LGBT persons; any form of human trafficking.

Equal opportunities

International Medical Corps is proud to provide equal employment opportunity to all employees and qualifiedto those candidates without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability, or veteran status.

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability, or veteran status.