Specialist in facilitation and administrative activities at the Women's Protection Department in International rescue committee

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic well-being and power to people devastated by conflict and natural disasters. Founded in 1933 at the urging of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGOs), working in more than 40 countries and more than 25 US cities to help people survive, take back control of their futures, and strengthen their communities. As a force for humanity, IRC staff are making a lasting impact, restoring safety, dignity and hope to millions. If you are a passionate, solution-driven change maker, join us in positively impacting the lives of millions of people around the world for a better future.?

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping people whose lives and livelihoods have been destroyed by conflict and disaster to survive, recover and rebuild their futures. Founded in 1933 at the request of Albert Einstein, the IRC operates in more than 40 countries and 22 US cities. IRC in Ukraine works with displaced persons, returnees and host communities, providing access to health care, safety, economic well-being, education and power. The IRC is committed to reducing gender gaps and promoting social inclusion for all.

Job Overview

The WGSS Facilitation and Administration Specialist plays a critical role in the effective delivery of inclusive, victim services through Women and Girls Safe Spaces (WGSS). WGSS are central to WPE programs and serve as a safe, accessible and women-led environment where participants can access psychosocial support, build networks of solidarity, participate in leadership activities and receive vital information.

This position combines the facilitation of structured psychosocial support (PSS) and gender-based violence prevention, implementation of standardized IRC curricula (eg Girl Shine, Women Rise), administrative and logistical coordination, community engagement and support for advocacy initiatives. The specialist ensures that all WGSS activities comply with humanitarian principles, respond to the needs of women and girls and contribute to their protection, rehabilitation and empowerment.

Main Responsibilities

Program planning and facilitation

• ? Design, plan and implement psychosocial support and empowerment group sessions using standardized and contextualized IRC curricula (e.g. Girl Shine, Women Rise, GBV Prevention Toolkit).
• ? Adapt content to meet the diverse needs of women and girls at risk of gender-based violence, including displaced persons, victims and persons with disabilities.
• ? Ensure that all activities contribute to the development of leadership, resilience and meaningful participation of women and girls.
• ? Integrate digital tools (eg messaging apps, KoBoToolbox, Google Workspace) to improve outreach, feedback and coordination.
• Regularly update WGSS action plans in collaboration with WPE team and field protection staff.

Gendered prevention conditioned violence and community involvement

• ? Conduct information sessions on gender-based violence prevention, stigma reduction, safety planning, women's rights and accessible services.
• ? Organize community campaigns (eg 16 days of activism) in collaboration with local women's groups and IRC advocacy teams.
• ? Distribute information and education materials (IEMs) in accessible formats.
• Involve WGSS participants and community stakeholders to identify priority topics and preferred communication channels.

Psychosocial support and safe environment

• ? Provide supportive listening and basic emotional support according to the principles of psychological first aid (PFA).
• ? Identify participants requiring case management or specialized services and provide safe and confidential referrals in coordination with WPE staff.
• Maintain a welcoming, safe, inclusive and confidential environment in accordance with WGSS standards.

Administrative and Operational support

• ? Keep accurate records of attendance, session results, and member feedback using IRC tools and templates.
• ? Manage inventory, supply requests, and procurement needs for WGSS materials in coordination with Supply Chain and WPE personnel.
• Respond to WGSS-related inquiries and ensure seamless communication with other IRC departments.

Coordinating, networking and partnership

• ? Liaise with local women's groups, community leaders and national non-governmental organizations (NGOs) to support referrals, co-facilitate activities and improve service integration.
• ? Participate in field coordination meetings and support joint planning with community-based structures.
• Contribute to the establishment and maintenance of robust referral pathways, including regular updatesservice maps and partner contact lists.

Monitoring, reporting and training

• ? Facilitate the collection of quantitative and qualitative data, ensuring adherence to ethical monitoring practices.
• ? Document lessons learned, participant feedback, and success stories to inform program improvements and donor reporting.
• Participate in regular reflection and learning sessions with the WPE team.

Leadership and Capacity Building

• ? Encourage and facilitate inclusion of leadership development opportunities for adolescent girls and adult women.
• ? Actively contribute to the ongoing professional development of WPE colleagues by sharing facilitation practices and tools.
• Apply victim-centred, human rights-based and feminist facilitation approaches to all WGSS activities.

Key Workers relationship

• ? Reports to: WPE Senior Case Management and Community Protection Officer
• Works closely with: WPE Community Engagement Officer, WPE Social Workers, MEAL, Supply Chain, Local Women-Led Groups and NGO Partners

Requirements for job

Education:

• Bachelor's degree or higher in social work, psychology, education, sociology, gender studies, or other related humanities or social field.

Experience:

• ? A minimum of 2 years of experience implementing protection programs, especially with women and girls or victims of gender-based violence.
• ? Demonstrated experience in conducting group classes (for example, PSS, prevention of acute respiratory infections, life skills).
• ? Previous experience working with national NGOs and/or community groups preferred.
• ? Familiarity with the IRC WPE/WGSS standards and guidelines on gender-based violence is strongly recommended.
• Prior participation in professional training on facilitating SSP, PPD, prevention of GBV or community protection is strongly recommended.

Skills and competencies:

• ? Strong facilitation, interpersonal and communication skills.
• ? Ability to work with people of diverse backgrounds with empathy, dignity and impartiality.
• ? Proficiency in Microsoft Office, Google Workspace and digital tools for humanitarian programming; Familiarity with KoBoToolbox or CommCare is an advantage.
• ? Strong organizational skills, attention to detail and responsibility in documentation and coordination.
• Fluency in Ukrainian is a must; Knowledge of English is preferred.

The position reports to:WPE Community Awareness and Engagement Officer

Internal IRC Collaboration:Senior WPE Case Management Officer and Community Protection Officer

WORKING ENVIRONMENT AND OTHER RELEVANT INFORMATION

• ? Are trips to other locations required up to 30% of the time
• ? Exempted from overtime
• ? Sometimes weekend work may be required
• ? Work in a matrix organization
• ? Fast-paced work, multitasking and busy work
• The organization cares about the staff and provides flexible work options (start early-finish early, start later-finish later, remote work)

Employees are entitled to the following benefits:

• ? Competitive salary
• ? Targeted work and development opportunities
• ? English classes and unlimited online training courses
• ? Life insurance
• ? Medical insurance for staff and family members
• ? Free psychological support for employees and their family members
• ? 30 calendar days of annual leave with flexibility in excess of statutory minimum requirements
• Up to 10 days of paid medical leave

PROFESSIONAL STANDARDS

International rescue committee is committed to protecting the people it serves, its staff and anyone associated with it from all forms of harm, abuse and violence, including sexual exploitation, abuse and harassment. It is committed to taking all necessary preventive measures and creating an environment where people feel safe and can report wrongdoing. IRC employees must adhere to the core values ​​and principles set out in the IRC Way Standards of Professional Conduct. These are Honesty, Service, Equality and Accountability. The IRC also administers and enforces a set of additional institutional policies to protect clients and staff from harm and abuse through the Adult and Child Protection Policy, Respect at Work and Freedom from Harassment Policy, Anti-Harassment Policy and Reporter Protection Policy, which are complemented by the IRC Global Reporting guidelines. These obligations are available in English and Ukrainian at this link: https://rescue.box.com/v/irc-safeguarding-policies.