SMT Coordinator in Save the Children

Save the Children International is a humanitarian organization with more than 100 years of history. Save the Children was founded in May 1919 in London.

SCI has been working in Ukraine since 2014. It started its work in the Donetsk region. Currently, SCI is expanding its activities to eight cities of Ukraine.

We work in the areas of education, child protection, overcoming child poverty, health care' I, and we also carry out advocacy activities related to the protection of children's rights.

GOAL POSITIONS:

Providing diverse and complex professional support to the members of the board, anticipating the requirements of the director of the representative office in all matters related to his / her immediate and long-term schedule, and managing administrative processes in accordance with established deadlines.

KEY AREAS RESPONSIBILITIES: 

• Providing comprehensive day-to-day executive support to the Representative Office Director, including proactively maintaining the Director's Diary and arranging travel, in particular booking tickets, staying in hotels, processing documents related to trips (including visas), and also drawing up routes for all trips.
• Ensuring effective and professional communication with key board members, representatives of international teams, Save the Children members, as well as internal and external contact persons.
• Ensure that the director of the mission has all relevant documents required for briefings and meetings, as well as manage preparation time and pre-reading deadlines to ensure the smooth conduct of important high-level meetings.
• Prepare official documents (including letters and presentations) and other materials and distribute them to relevant stakeholders according to agreed deadlines.
• Translate correspondence/messages from English to Ukrainian and vice versa, as needed
• Troubleshooting and the ability to filter urgent matters for the director's attention
• Maintain a clear process of approval of all documents before signing by the Director for Ukraine
• Manage the calendar and key events and tasks that the project management team should follow.

QUALIFICATIONS:

• Extensive work experience in a similar position, preferably in the non-governmental sectorand/or in an international environment
• Experience with complex calendars and organizing international travel for a cross-functional director, including event planning
• Ability to plan ahead, develop and manage work plans, anticipate requirements, problems and obstacles to effective work while remaining calm under tight deadlines framework
• Poise and ability to effectively prioritize multiple tasks in a constantly changing environment
• Self-motivated, proactive and flexible; able to make decisions about when to take the initiative on behalf of the director of the representative office. 
• High level of computer literacy and confidence in working with Word, PowerPoint, Outlook and Excel, as well as IT savvy in the field of communications< /li>
• In-depth knowledge of office practices, procedures and administrative systems, including record keeping systems
• Strong coordination and time management skills
• Strong written and oral communication skills, fluent in English and Ukrainian languages
• Ability to relate and communicate effectively with a wide range of people at all levels, across cultures and to act with trust, discretion, tact and diplomacy
• Recognition of the need to maintain confidentiality at all levels of work

We offer:

• Official employment
• International working conditions
• Working day from 9 am to 5 pm
• Health insurance from the first day of work
• Foreign language courses for organization account
• Central office

Save the Children is committed to diversity and equal opportunities in all aspects of our work, both externally and internally We aim to be an inclusive employer and particularly encourage applications from under-represented groups such as parents returning to work after a career break, LGBT+, blacks, Asians and representatives of national minorities, people with disabilities, health disorders, learning difficulties or long-term illnesses, with childcare responsibilities, from different countries and regions, as well as from less favorable socio-economic environments, with different countries and regions, as well as from a less favorable socio-economic environment.

Child Protection Policy:

We must ensure the safety of children, so our selection process involves rigorous background checks and reflects our commitment to protecting children from abuse. 

Health and Safety:
All employees are expected to comply with our global anti-harassment policy.

< strong style="font-weight: 700">Diversity, Equity and Inclusion: 
SCI is committed to creating a truly inclusive, effective and representative organizational culture, promoting equity and diversity among its employees and eliminating unlawful discrimination.

Willing to hire an employee with a disability.

Expected to all employees will perform their duties in accordance with our global anti-harassment policy. A resume in English will be an advantage when considered. Also, we will be grateful if you indicate the expected salary level and the level of English language proficiency.