Shelter Officer (Area level) in ACTED

ACTED is a French NGO founded in 1993 that supports vulnerable populations affected by humanitarian crises around the world. ACTED provides ongoing support to vulnerable communities by ensuring the sustainability of post-crisis interventions and preparedness for the long-term challenges facing populations in order to break the cycle of poverty, promote development and reduce vulnerability to disasters. Our employees are always ready to respond to emergency situations, support and restore sustainable development through 450 projects in 43 countries.

Project Implementation Follow-up

• Work with Senior Shelter Engineer in Area to ensure that implementation of Shelter activities is effective and align with planned.
• Organize field trips to Shelter Assistants according to security and logistic procedures.
• Ensure that each member is aware of security issues, policies, SOPs and they follow them accordingly.
• Track progress of activities in line with workplan , project indicators and take appropriate steps with Shelter Deputy PC, AC/BM to adjust project activities if needed.
• Under the coordination of the Deputy Shelter PC with support of AC/BM, engage with local communities and other stakeholders to ensure the beneficiaries are listened to and engaged in the programming process.
• Coordination in local level with humanitarian actors and ensuring that duplication and possible referral mechanism are included in implementation process.
• Lead on organizing awareness sessions and relations with local authorities. 
• Ensure appropriate beneficiary documentation is collected and retained. 
• Lead in the identification and verification process for beneficiary selection. 
• Lead on the accountability and adaptability mainstreaming with particular focus as a primary interlocutor with affected population and beneficiaries applying listening strategies and mindfulness in behavior. 
• Identify cases for referral to other agencies/service providers.
• Respond to beneficiary complaints in accordance with the accountability complaints and feedback mechanism. 
• Work with MEAL team, oversee beneficiary selection process and provide feedbacks.
• Work with MEAL team, ensure PDM activities are implemented in a timely way.
• Participate in the baseline and end line surveys.
• Jointly with Senior Shelter Engineer lead on the development of Shelter Risk Assessment including collecting information in targeted areas. 
• Proactive planning and coordination with logistics and field teams.
• Ensure that Shelter projects target the most vulnerable and that beneficiaries are selected in line with the Shelter programs targeting criteria, ACTED criteria and donor guidelines.
• As a result of the assessments, assist with identification of specific project locations, design and implementation of appropriate Shelter interventions with coordination with Deputy Shelter Manager.
• Participate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation.
• Jointly with Deputy Shelter Manager regular update the work plan, output tracker, PMF and other documents relevant for effective project management
• Carry out other duties as requested by Shelter PC and the AC / BM

External Relations

• Jointly with Deputy Shelter Manager facilitate communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation.
• Jointly with Deputy Shelter Manager cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings.

Administration/HR

• Manage Shelter Assistant in the Area for Shelter related activities in cooperation with Deputy Shelter Manager 
• Participate in the recruitment of Shelter Assistants (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews, etc) 
• Ensure that Shelter Assistant in the Area understand and are able to perform their roles and responsibilities.
• Ensure that each member is aware of security issues, policies, SOPs and they follow them accordingly.
• Follow-up the work plans and day-to-day activities.
• Ensure capacity building of project staff and transfer key skills.
  • Ensure a positive working environment and good team dynamics.
  • Undertake regular appraisals of staff and follow career management.
  • Manage interpersonal conflicts.

Quality Control

• Ensure lessons learned are documented, shared and reflected in project planning and decision making.
• Jointly with Deputy Shelter Manager advise on, and assist with, project reviews conducted by AMEU.
• Ensure quality control, analysis of added value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development.
• Identify and analyze gaps, ACTED’s added value, synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information to Deputy Shelter Manager / Area Coordinator 

Reporting

• Prepare project data reports and assist Deputy Shelter Manager in project proposals and periodic reports.
• Provide regular and timely updates on progress and challenges to supervisors and other team members.
• Contribute to drafting of (internal and external) project progress reports, ensuring the quality and accuracy of information provided.

Experience and skills

• Bachelor’s degree in business administration / economics / similar field or relevant practical experience.
• Experience in the use of computer and office software packages (MS Word, Excel, etc.)
• Good knowledge of use of Excel spreadsheets. 
• Commitment to high quality adaptive and accountable humanitarian programming 
• Fluent Russian andUkrainian
• Preferred requirements:
• Prior experience in Shelter / Cash programs
• Experience in the use of database packages (e.g. Access)

Attention! According to current legislation, upon employment, citizens of Ukraine who are conscripted into the military must provide military registration documents and update their military registration data.

Attention!Per current legislation, individuals subject to military service duty must provide updated military registration documents while being employed.

We offer

• Official employment;
• Regular revision of salaries;
• 28 calendar days of vacation per year;
• Friendly multicultural team;
• Comfortable office in the central part of the city;
• Career growth;
• Medical insurance after the trial period (3 months).

_________________________________________________________________________________________________

“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”