Senior Transparency and Compliance Manager in ACTED

ACTED is a French NGO founded in 1993 that supports vulnerable populations affected by humanitarian crises around the world. ACTED provides ongoing support to vulnerable communities by ensuring the sustainability of post-crisis interventions and preparedness for the long-term challenges facing populations in order to break the cycle of poverty, promote development and reduce vulnerability to disasters. Our employees are always ready to respond to emergency situations, support and restore sustainable development through 450 projects in 43 countries. missions: plan, organize and conduct country/area auditmissionsaccordingtothe Country AuditPlanandtheACTEDinternal auditmethodology;Review and approve the country/area internal audit missions conducted by the area /countryaudit andcomplianceteam;ContributeinmanagingImplementingPartnersrelationshiponcomplianceandauditaspectssuchas duediligences,mitigationplanfollow-up;SuggestmeasuresformitigatingsuchriskstotheCD,discussthemainfindingsandrecommendations with the CD during the mission; draft an action plan (AUD-04B) to bediscussedwith theCDduringthedebriefingsession;Auditreport:sendtheauditreports(AUD-04A)afterregionaland/orHQapproval;Ensurethererecommendationfollow-upandactivelyparticipateintheirimplementation.ControltheimplementationoftheACTEDstandardguidelinesandFLATSystematthecapital,areaandpartner’slevelsControl the monthly flow of documentation from the Areas and Partners to the Capitaloffice; Review documentationcompliancelevelonarandombasis;Supervise the National Compliance Officer in compiling, filing and checking all projectrelatedfinancial,logistics,administrative,HR,andprogrammeinformation(includingdocumentation from the areas and the partners) in the designated project ComplianceFLATSfolderonamonthlybasis(FLA01andFLA03);SupporttheComplianceTeaminidentifyingthecomplianceissuesbyfillingthecompliancechecklists (FLA02);Linkwiththeotherdepartments,sharethecomplianceissueidentifiedandtheactionplantomitigate therisk .Ensure the follow-upoftheactionplan (AUD04B).Issueand/orreviewtheMonthlyComplianceReport(FLA04)andtheAuditTITANICdraftedby the Compliance Officer, obtain the Country Director review and approval and send it toHQandRegional audit teams.Control the compliance with country rules and regulationsSupport upon request the Country Director and/or the HQ Audit Director in litigation cases (staff, suppliers, etc.) follow-up; National and local legislation follow-up: in link with the Country Finance Manager and the Country Director, make sure that the national and local legislation is well followed ( taxexemption,socialsecurity,labor lawetc.);Tax/VAT exemption follow-up: in link with the Country Finance Manager and the CountryDirector, make sure that ACTED complies with tax laws and that tax/VAT exemptions arerequested in a timely manner.Provide support to mitigate the high risks identified Provide technical support to the Finance, Logistics, Admin, Audit and Programme departments and participate to the action plan implementation to mitigate the risks identified in 1.1, 1.2 and 1.3 upon request of the Country Director and / or the HQ Audit, Legal and Transparency Director.External audit : ensure the external audit and the due diligences preparation and follow upEnsurethepreparationofexternalauditsandduediligencesinclosecollaborationwiththeHQAudit Department,theCountryFinanceManagerandtheCountryDirector;ReviewandapprovethedraftoftheExternalAuditpreparation(AUD-01)andensuretheupdateofProject, FLAT& ExternalAuditFollow-up(AUD-00)bytheComplianceOfficer;Train the implementing partners / country/area staff to the external audit preparation;Contribute, in line with the Country Finance Manager in managing external audit preparation related to Implementing Partners expenses.In close relation with the Country Director and the Country Finance Manager, facilitate and coordinate the audit, organize the kick off and close out meetings of each external audit;Draft ACTED Management responses to the audit report, to be approved by the Country Finance Manager and the Country Director first and then by the HQ Audit Department. Follow-up the reception of the signed audit report;Ensure the update of the External Audit Recommendations follow up (AUD-02) and ensure implementation of the recommendations from external audits;When relevant to a project or mission registration, provide technical support to select external audit companies.Training sessions / lessons learn / best practicesCapacity building and TrainingProvidepracticaltrainingonspecificareasofACTEDprocedures;Coach,train, andmentorCompliance staffinthecountry.Lessons learnContribute to proactive dissemination and use of knowledge gained through audit activities (internal and external audits) among international and national staff;Participate in kick-off /closure meetings to share lesson learnt from previous audit and highlight donor guidelines.Process improvementReinforcecurrentproceduresandthequalityofACTEDinternalcontrol,basedoninternationalbestpractices,donors’requirementsandresultsofinternal&externalaudits;UponrequestfromtheAudit Director,participatetothedraftingofspecificpolicies.Transparency/Compliance ManagementMinimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures, ACTED Code of Conduct and ACTED Anti-Fraud Policy;Upon request of the Country Director and/or the Audit Director, coordinate Fraud cases investigations;Ensure the Fraud Register (FRA-04) is well maintained and updated;Actively promote ACTED’s anti-fraud and whistle blowing policy within all ACTED offices in country.Team LeadershipUpdate the organization chart and ToRs of the Compliance team according to the missiondevelopment;Plan & conduct Audit and Compliance recruitments & appraisals; train & build capacities ofthe Compliance staff in country; identify staff with potential, and contribute to internalmobilitystrategy;EnsuretrainingandcapacitybuildingfortheComplianceteammembersinordertoincreasethe leveloftechnicalabilityandskillswithinthedepartmenta)Actively participate in country level coordination meetings by reporting on progress, andrisks.OtherProvideregularandtimelyupdatesonprogressandchallengestocoordinationandotherteammembers;WarntheCountryDirectorandHQincasesomemajorproblemsarisewithapotentialfinancialor reputationalimpact onthemission.Performanyotherrelatedactivities asassignedbyimmediate supervisor.KEYPERFORMANCEINDICATORS% ofAudit Titanicsubmittedontimeandwellcompleted% ofongoingprojectsin the countrywithaFLATFolderConsolidatedcountryAuditplansinplaceNumberof internalaudits conductedTimelysubmissionofinternalandexternalauditreports% ofinternalauditrecommendationsimplementedatthecountrylevel% ofsuccessfulDueDiligencesandexternalaudits% ofimplementedexternalaudit recommendations% Audit staff/IPsin thecountry providedwithinternal/external trainingduringpast1yearNumber of alert and action plans developed by the Audit department to improve system, processandpracticesLessons learnt and best practices recorded in the Lessons Learnt and Best Practices document according to ACTED’s standard learning procedures in a consolidated document and updated in regular and timely mannerМи пропонуємоОфіційне працевлаштування;Регулярний перегляд зарплат;28 календарних днів відпустки на рік;Дружня мультикультурна команда;Комфортний офіс у центральній частині міста;Кар'єрний ріст;Медичне страхування після випробувального терміну (3 місяці)._______________________________________________________________________________________________“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”