Senior Program Support Manager in DEPOL UKRAYiNA, BLAGODIYNIY FOND, BLAGODIYNA ORGANIZACIYa

Senior PROGRAM SUPPORT MANAGER

Depaul Ukraine Charitable Foundation is part of the Depaul International group of charitable organizations, whose activities are aimed at supporting homeless and disadvantaged people in the world . Our goal: to empower people experiencing homelessness to improve their quality of life and help them never return to the streets.

BECAUSE BF "DEPOL UKRAINE" undertakes to protect children, vulnerable adults and any other persons from any harm caused directly or indirectly as a result of their contact with "DEPOL UKRAINE".

We believe that we can make a positive difference in the lives of those in need. Our team is energetic professionals who are full of empathy and concern for those who need help.

Actual projects:

• War victim adaptation project, social support.
• Employment assistance.
• Children's centers, mobile children's teams.
• Mobile team of psychologists.
• Help for people deprived of their freedom.
• Providing free shelter to people who are not have a place to live.
• Provision of social, psychological, legal assistance.
• Geography of projects: Kyiv, Odesa, Kharkiv, Mykolaiv, Bashtanka, Zaporizhzhia, Kherson

BO BRANCH OF "DEPOL UKRAINE" BF IN KYIV announces a competition for the vacant position of a senior program support manager who strives for professional development and self-improvement.

The scope of authority of the Senior Program Support Manager, namely:

Development and implementation programs

• Lead and/or support the planning of new programs, including creation of a model, preparation of a theory of change (ToC), development of a logical structure, action plans and submission of applications and proposals in cooperation with regional managers, technical specialists and fundraisers.
• Lead and/or support activities of assessment of needs to obtain information base for developing new programs and improving care
• Lead and/or support program change processes, including program revision, budget revision, restructuring.
• Lead and/or support the implementation of new programs or changes to programs by branch and project staff, including instructions on mobilization plans, contractual requirements, staffing and resourcing plans and monitoring of the above.
• Lead and/or support program closures in collaboration with regional branch staff

Program Quality

• Provide assistance in implementing and maintaining systems and procedures to ensure good practices and compliance with relevant standards for accountability and program quality, including SPHERE Humanitarian Assistance Standards and promote compliance with Core Humanitarian Standards (CHS)
• Monitor changing contexts, including developing scenarios or forecasts of how the situation might develop and appropriate contingency plans
• Lead and/or support program review and training initiatives, including oversurveys, interviews, reports and training workshops
• As necessary, replace program monitoring and/or quality managers and manage specific program quality assurance activities in cooperation with relevant staff

Program Management and Reporting

• Manage work in key areas of programs and contracts, including with the help of the Depol Ukraine monitoring manager, track indicators against the donor results framework
• Ensure coordination with the Depol Ukraine financial team to ensure accurate documentation and reporting of Depol Ukraine financial expenditures in accordance with agreed budgets
• Lead and/or support the preparation of high-quality, persuasive reporting to donors and fund performance, including narrative, performance and financial reporting

Coordination and Representation< /p>

• Represent Depol Ukraine in external relations with key donors, partners and state organizations, including participation in meetings, preparation of reports, reception of delegations and presentations
• Represent Depol Ukraine and, as necessary, manage relations with UN Clusters (especially with the Cash Working Group (CWG), Food Security and Livelihoods Cluster (FSLC) and the Protection Cluster) and with other coordinating bodies (NGO Platform)
• When necessary, replace the Program Director at key coordination meetings and meetings with partners

Follows the approach zero tolerance for sexual exploitation, violence and harassment (SEAH) and is committed to working in accordance with the Vincentian values ​​of DEPOL UKRAINE, the Code of Conduct for Employees and Volunteers, the Policy and Procedures for Safeguarding Children and Vulnerable Adults ("Safeguarding Policy") and promotes our values ​​and mission.

Willingness to work and travel in dangerous conditions on the territory of Ukraine.

Subordination: to the program director and branch manager.

 Requirements:

1. Higher education, preferably management and social work
2. Work experience from 3 years, in the field of management in a charitable organization 
3. Experience in program management in the humanitarian and/or social services sector.
4. Experience of working and reporting in accordance with the requirements of financing contracts, including monitoring and financial plans.
5. Knowledge of program quality assurance activities, including integration of international standards and participation in training events.
6. Experience in presenting the organization to an external audience.
7. Excellent project management skills, incl. great attention to detail.
8. Excellent written communication skills, incl. writing reports.
9. Excellent interpersonal skills and the ability to build relationships, the ability to create effective working relationships with colleagues in the organization.
10. Experience in public speaking.
11. Fluent command of the Ukrainian language .
12. Proficiency in English at the Upper-Intermediate level and above will be an advantage

We offer::

Officerher employment, work under a fixed-term employment contract until February 28, 2025 with the possibility of extending the fixed-term contract.

Trial period 3 months.

Work schedule: 8 hour work day from Monday to Friday from 9:00 a.m. to 5:00 p.m. Weekends: Saturday, Sunday.

The workplace is territorially located at the address: Beresteyskyi prospect, 5-A, Kyiv

Annual vacation of 24 calendar days, in if benefits are available, additional leave is granted in accordance with the legislation of Ukraine.

Competitive, timely and stable salary.

If you have the experience and skills specified in the vacancy and are ready to take responsibility for this exciting challenge and would like to join our dedicated team, please send your resume along with a cover letter to: [email protected] with the note "KYIV-PROGRAM MANAGER".

According to the Safeguarding Policy and Procedure for Children and Vulnerable Adults ("Safeguarding Policy") BO "DEPOL UKRAINE BF":

We will not tolerate sexual exploitation, violence or any form of child abuse or neglect by our employees or related parties. Any candidate who is offered a job at "DEPOL UKRAINE" must sign and adhere to the Security Policy. All offers of employment will be subject to satisfactory references and appropriate background checks, which may include a criminal record check. "DEPOL UKRAINE" participates in the Interdepartmental scheme for disclosing information about illegal behavior. Under this scheme, we request information from applicants' previous employers about any incidents of sexual exploitation, sexual abuse and/or sexual harassment during employment or about incidents investigated after the applicant's dismissal. In addition, DEPOL UKRAINE shares this information when other organizations inquire about current and former foundation employees as part of the hiring process. By submitting an application, the candidate for the position confirms that he/she is familiar with these procedures for employment at DEPOL UKRAINE.