SENIOR PARTNERSHIP PROJECT OFFICER (ABA Kherson) in ACTED

ACTED is a French NGO founded in 1993 that supports vulnerable populations affected by humanitarian crises around the world. ACTED provides ongoing support to vulnerable communities by ensuring the sustainability of post-crisis interventions and preparedness for the long-term challenges facing populations in order to break the cycle of poverty, promote development and reduce vulnerability to disasters. Our employees are always ready to respond to emergency situations, support and restore sustainable development through 450 projects in 43 countries.

Functions:

Project management and reporting

• Responsible for partnering with CSOs, volunteer groups, and self-help groups in the designated area, ensuring effective grant management, compliance, and reporting.
• Supervise partnership activities in close collaboration with CSOs and Partnership Officers, ensuring quality and accountability throughout the grant lifecycle.
• Provide guidance to Project Officers on developing grant documents.
• Day to day supervision of grant efforts, including grant approval process and post-award compliance.
• Ensure partner review meetings are held locally to discuss roles, responsibilities, expectations, any areas of concern and future planning.
• Review partners’ narrative and financial reports and contribute to the development of financial reports through regular budgetary follow ups.
• Support MEAL activities during monitoring and evaluation activities of project implementation and ensure that the recommendation of MEAL department to enhance effectiveness of project activities and maximize impacts.  
• Facilitate internal coordination within the partnership team and ensure smooth communication with other departments (Finance, Logistics, MEAL, Technical).
• Take a lead on compiling lessons learned exercise and best practices identified from the CSO sub-granting process and to present them to Deputy Project Manager
• Support the line manager in developing weekly and long-term work plans for project implementation.

Capacity Building

• Organize, coordinate, and deliver FLATs trainings for CSOs.
• Give extra training to CSOs, who are facing challenges with submitting financial supporting documents and/or financial reports
• Assist the Capacity Building Officer in identifying partner needs and developing tailored support plans.
• Provide additional capacity-building support to CSOs facing challenges

Logistics

• Support CSOs and Partnership Officers in preparing procurement requests, verifying technical specifications of materials, and planning logistics processes
Send accurate and precise order forms in a timely manner if requested by the line manager.
• Ensure a proper management and use of the project assets and stocks. manner if requested by the line manager.
• Plan team movements based on available fleet and applicable policies.

Finance 

• Support the line manager in reviewing the BFU(s)
• Support the line manager in forecasting monthly cash requirements of the project and submitting to AC.

HR

• Support the recruitment and supervision of Partnership Officers in coordination with the Deputy Project Manager and HR department.
• Commit to continuous learning and support the identification of training opportunities for the team.

Transparency and Compliance 

• Monitor grants for legal, financial, and program compliance, ensuring that all requirements are properly documented in grant files and databases.
• Conduct regular spot-checks of FLAT documentation and processes to identify and follow up on gaps or breaches.
• Accurate record keeping of project documentation, including photos and proper filing of meeting minutes, databases, attendance sheets, assessment reports/documents, review and updating of databases etc., in soft and hard copy.
• Ensure adherence to Acted internal procedures and donor regulations.

Others

• Participate in Area Coordination meetings and ensure smooth information flow within the partnership team.
• Provide translation (IF POSSIBLE) of various documents (e.g. reports, minutes, beneficiary lists, information signs) upon request of the line manager 
• Perform any additional task as requested by the line manager.

Required Qualifications and Skills:  

• Master ’s degree or equivalent experience is required; degree in social sciences, psychology, social work, international development, management or another related field is preferred.  
• Experience: at least two (2) years of experience working with local CSOs or international NGOs, managing sub-grant agreements, reviewing budgets and reports, including a minimum of one (1) year of experience in team management (supervision, planning, and performance follow-up).
• Strong analytical and reporting skills. Ability to analyse information, evaluate options and to think and plan strategically.  
• Self-motivator and proactive problem-solver.  
• A team player who can work collaboratively and with people of diverse backgrounds.  
• A strong understanding of the Ukraine context  
• Ability to work both in an advisory and a hands-on implementation capacity.  
• Ability to handle a high workload and to work independently.  
• Excellent command of Microsoft Excel and database applications.  
• Excellent writing and presentation skills  
• Computer/word processing and standard office software skills.  
• Professional proficiency in written and spoken English, and Ukrainian and/or Russian. Must be able to read and interpret documents and communicate with others as necessary to perform job duties effectively. 

Увага!Згідно чинного законодавства, при працевлаштуванні військовозобов'язані гроMadians of Ukraine are obliged to provide military registration documents and update their military registration data.

Attention! Per current legislation, individuals subject to military service duty must provide updated military registration documents while being employed.

“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”