Senior Finance Officer / Senior Finance Officer in Handicap international

Senior Finance Officer

COUNTRY:  Ukraine 

REPORTS TO:   Area Finance Manager - EAST

LOCATION:  Dnipro, with frequent travels to the HI bases

 Please send your CV in English only!

GENERAL MISSION 

Under the management of the Area Finance manager, the Senior Finance officer is responsible for ensuring compliance with HI’s standards and ukrainian rules in the finance field, financial strategy and steering and operational financial management within his/her area of responsibility.

Main Missions & Responsibilities

Mission 1 : Strategy and steering

• Contributes to the definition and implementation of the financial strategy and its action plans and advises on financial issues.
• Produces, compiles and analyses financial indicators and, if necessary, creates additional indicators.
• Contributes to assessment, mitigation and treatment of financial risks and disputes.
• Reports on incidents and their treatment to his or her line manager and functional managers.

• At the request of the area Finance manager, replaces him/her for HI external representation activities related to financial issues, takes part in inter-NGO working groups and ensures the development of partnerships in his or her geographical area.
• Leads the financial capacity assessment of local partners and the resulting capacity building plans.

Mission 2 : Standards and expertise

• Deploys and monitors compliance with all of HI’s financial policies, processes and tools within his or her area of responsibility and, if necessary, develops specific financial tools overseen by his or her line and functional management.
• Contributes to HI's East activities compliance with the legal framework of the country of intervention.
• Contributes to the production and filing of financial documents ensuring the legality of HI's operations in the country or countries of intervention.
• Ensures implementation of and compliance with procedure for archiving financial documents and the publication and updating of financial documents in the dedicated workspaces.
• Supervises internal control in his or her area of responsibility, as well as any necessary corrective actions.

 Mission 3 : Operational implementation

Responsibility 1 : Ensures financial and budget management

• Supervises the drafting of budgets and verifies that HI’s funds are being used in an optimal manner in his or her area of responsibility.
• Ensures the accuracy and updating of financial information and coordinates the process of reporting and compiling financial information in accordance with the financial calendar.
• Produces the summary notes necessary for financial management and identifies risks. Supports budget holders with their financial steering. 
• Control the accuracy and conformity of partners’ accounts and documentation before payment.

 Responsibility 2 : Ensures the financial management of institutional funding in compliance with “donor” guidelines and contractual obligations

• Contributes to the drafting of funding proposals for institutional donors and the construction of funding schedules
• Controls the monitoring of expenditure against funding and reports to the budget holders. Monitors consumption rates, issues alerts in the event of a risk of non-compliance with the flexibility rules and anticipates slippage by preparing contractual amendments with his or her interlocutors.
• Supervises and coordinates the production and quality of financial reports for donors by checking compliance with donor guidelines.
• Coordinates responses to requests from internal and external auditors and ensures the successful conclusion of audits, defining any corrective actions to be implemented.

 Responsibility 3 : Ensures cash-flow management

• Provides any documents relating to cash management requested by internal and external auditors, as well as the documents required to meet banking compliance requirements within his or her area of responsibility.
• Evaluates and provides means of payment adapted to the needs of the mission and ensures compliance with payment rules according to the defined thresholds.
• Oversees procedure for the security and storage of funds, including security thresholds, and proposes adaptations to the context if necessary.

 Mission 4 : Emergency preparedness and response

• Contributes to the emergency preparedness actions in his/her department and, in case of emergency, reorganizes the priorities of his/her team according to the humanitarian imperative, in order to ensure HI’s quick and efficient response.

 Non-exhaustive list which may change at the request of the manager.

SKILLS

Professional skills – Finance 

 Proficient in:

• Cash-flow management
• Accounts management
• Tax management
• Financial and budget management
• Financial management of institutional funding

Other professional skills - HR:

• Organisation design
• Facilitation and/or design of training and skills development
• Sourcing and recruitment

Risk Management :

• Proficient in Risk management
• Expert in Internal control

Information Systems:

• Knows of Information security management
• Expert in Use of the Information System

Emergency:

• Proficient in Humanitarian monitoring and emergency preparedness
• Emergency response

Project management 

• Knows Planning, monitoring & coordination
• Proficient in Operational partnerships

MEAL-IM

• Proficient in Monitoring of results and indicators

Global Programs management

• Practices Piloting the development & implementation of an operational strategy

Cross-sector skills 

Proficient in: 

• Frameworks and references
• Stress management
• Collaborate in a global organization

Expert in Office and collaborative tools

Language skills

Ukrainian - C1

English - B2

Specific qualifications required

Qualification: 

• 3 years of study in Finance, Business Administration, or any other related field

 Experience: 

• 5 years of experience working as finance officer, Finance Controller or equivalent financial roles, preferably in an international NGO

WORKING CONDITIONS:

Contract: Employment contract (according to Ukrainian legislation) Fixed-Term

Type of employment: Full-time

Benefits Package:

• 30 calendar days for annual leaves 
• 12 days of internal wellbeing paid leaves annually (pro-rata)
• Medical Insurance for HI staff and one dependent (tax paid by HI)
• Individual counselling sessions for HI staff
• Relocation package might be granted for the managerial positions and key positions if needed 
• Relevant supportive measures for person with disabilities (if needed)

EQUAL OPPORTUNITY

HI is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics. 

All interested candidates irrespective of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics are encouraged to apply for the vacancy.

If you have a disability and require any special arrangements to assist you during the interview, please inform us with the necessary details.

Handicap International has clear institutional policies on "Child Protection", "Anti-fraud, Bribery and Corruption", "Disability, Gender and Age" and "Protection of Beneficiaries from Sexual Exploitation, Abuse and Harassment”. It is therefore mandatory for all staff to commit themselves to respect, uphold and promote these policies, and to sign the HI Code and Conduct.

By submitting the CV application, the applicant gives his/her consent to the processing of his/her personal data (in accordance with the legislation of Ukraine).

Старший менеджер (управитель) із допоміжної діяльності у сфері фінансів

КРАЇНА:  Україна  

ПІДПОРЯДКОВУЄТЬСЯ:  Регіональний Фінансовий Менеджер 

РЕГІОН:  Дніпро, часті поїздки до різних баз HI

ПРОХАННЯ надсилати резюме виключно англійською мовою!

ЗАГАЛЬНІ ОБОВ’ЯЗКИ  

Під керівництвом Регіонального Фінансового Менеджера, Старший Фахівець з Фінансів забезпечує відповідність діяльності стандартам НІ та українському законодавству у фінансовій сфері, відповідає за фінансову стратегію, керування та операційний фінансовий менеджмент у межах його/її зони відповідальності.

 Основні завдання та обов’язки

Завдання 1: Стратегія та керівні принципи

• Сприяє визначенню та імплементації фінансової стратегії та плану дій, надає поради у фінансових питаннях.
• Готує, складає та аналізує фінансові показники та, у разі необхідності, створює додаткові показники.
• Робить свій внесок в оцінювання, пом’якшення та усунення фінансових ризиків та суперечок.
• Звітує щодо інцидентів та їх вирішення своїм лінійноand functional managers.
• At the request of the regional Financial Manager, replaces him/her during external activities related to financial issues; participates in the meetings of working groups of international NGOs and ensures the development of partnership relations in its geographical region.
• Manages the assessment of the financial capacity of local partners and helps in the creation of appropriate capacity development plans.

 Task 2:Standards and expertise

•  Works on and monitors compliance with all NI financial policies, oversees processes and tools within his/her area of ​​responsibility and, where necessary, develops specific financial instruments under the supervision of his/her line and functional management.
• Contributes to the compliance of NI activities in the east to the legal norms of the country where humanitarian activities are carried out.
• Contributes to the creation and filling of financial documentation, ensuring the legality of NI activities in the country or countries of humanitarian intervention.
• Implements and follows the procedure for archiving financial documentation, publishes and updates financial documentation in the designated workspace.
• Supervises internal control within his/her area of ​​responsibility and makes necessary adjustments.

Task 3: Operational Implementation >'connection < strong>1:Ensure financial and budget management

• Controls budgeting and checks that that HI funds are used optimally within his/her area of ​​responsibility.
• Ensures accuracy and updating of financial information and coordinates the reporting and compilation process of financial information in accordance with the financial calendar.
• Compiles summary notes , necessary for financial management and identifies risks. Supports budget managers in their financial management.
• Checks accuracy and compliance of partner accounts and documentation prior to payment. 

Relationship' u> 2:Ensurefinancial management of institutional funding in accordance with "donor" guidelines and contractual obligations

• Contributes to the development of funding proposals for institutional donors and drawing up funding schedules.
• Controls the monitoring of funding expenditures and provides the managers of budget funds with reports on the monitoring of the donor budget. Monitors consumption norms, issues warnings in case of risk of inconsistency of rules flexibility and prevents contradictions by preparing amendments to the contract together with its partners.
• Supervises and coordinates the preparation of quality financialreports to donors, verifying compliance with donor instructions.
• Coordinates responses to requests from internal and external auditors and ensures successful completion of audits by determining what adjustments should be made.

Duty 3: Provide cash flow management

• Provides all cash flow management documents upon internal and external request auditors, as well as documents necessary to comply with banking requirements within his/her area of ​​responsibility.
• Evaluates and provides payment instruments adapted to the needs of the mission and ensures compliance with payment rules according to defined thresholds.
• Oversees the security and safekeeping procedure, including the level of security, and suggests, if necessary, adaptive changes to suit local conditions. 

Duty 4: Emergency Preparedness

• Promotes emergency preparedness in his/her department and, in the event of an emergency, re-prioritizes his/her team in accordance with humanitarian requirements in order to ensure a rapid and effective response NO.

 Non-exhaustive list, subject to change at the request of the manager.

SKILLS

Professional Skills –Finance :

Experienced specialist in:

• Cash flow management
• Account management
• Tax management
• Financial and budget management
• Institutional funding management

Other professional skills –  Personnel Department (HR):

• Organizational structure 
• Assist and/or develop training and skills development 
• Search and recruitment

Risk management:

• Experienced specialist in risk management
• Internal control expert

Information systems:

• Knows - Information security management
• Experienced specialist in using information system

 Emergency situation:

Experienced specialist in:

• Humanitarian monitoring and emergency preparedness
• Emergency response

Project management:

• Knows - Planning, Monitoring and Coordination
• Experienced - Operational Partnership

 Monitoring, Evaluation, Accountability and Learning (MEAL< /strong>)-Information Management (IM):