Security Officer / Security Officer in Terre des hommes Ukraine

Security Officer / Security  Officer

Terre des hommes is looking for a proactive, energetic and competent "Security Officer" to join our team in the city of Kharkiv to support the implementation projects of the organization. If you are looking for meaningful work that will make a lasting impact on children's lives, we want to meet you.

Start date:coming soon

Contract:10 months(with the possibility of extension)

Probationary period:3 month

Salary:competitive salary, private health insurance and accident life insurance

Location:m. Kharkiv, Ukraine

Application deadline:recruitment will continue until the position is filled

WHAT WE DO IN EUROPE AND UKRAINE

Terre des hommes (Tdh) is a leading Swiss organization for helping children. Since 1960, Tdh has been helping to build a better future for children and young people, especially those most at risk, by offering innovative and sustainable solutions. Working in more than 30 countries, Tdh, together with its own teams and/or local and international partners, develops and implements projects on the ground that significantly improve the daily lives of more than four million children and members of their communities each year. The focus is on maternal and child health, migration and access to justice for children.

In Europe, Tdh strives to ensure the full realization of children's rights on an equal basis and without discrimination. We work in Albania, Kosovo, Moldova, Romania, Ukraine, Hungary and Greece, and together with our partners we reach children in 14 other European countries.

Tdh has been working in Ukraine through partnerships since 2009, and legally opened its offices in 2014. Since 2015, Tdh has been providing a range of services to children, youth and their families in conflict-affected territory, with a particular focus on psychosocial support.

For more information, please visit https://www.tdh.org , https://tdh-ukraine.org , www.facebook.com/TdhUkraine/ a>.

POSITION DESCRIPTION

The Security Officer is responsible for the implementation of Tdh's security policy, including the assessment, analysis and proposal of all appropriate security and protection measures to ensureappropriate risk reduction and limit the impact of the incident on Tdh operations, personnel and goods.
He/she will ensure the availability of necessary security systems for all premises; formulates, reviews and ensures the implementation of security strategies and plans within the organization and beyond.

KEY RESPONSIBILITIES

Security Management:

strong>

• Ensure data collection, cross-checking and in-depth analysis of information related to security and defense in the country;
• Monitoring general movements of personnel and regularly briefing personnel on security their movement, especially during relocation;
• Collects information, analyzes the context and maintains contacts with various national and international partners (INSO, UN, NGOs, authorities, etc.) in connection with the Kyrgyz Republic;
• Trains staff (foreign and local) on their responsibilities and security process (e.g. drivers, foreigners, security guards, etc.);
• Assists advisor on risks and access in the daily analysis of the context and the decision-making process;
• Analyzes the geopolitical situation and develops possible scenarios of the development of events;
• In close cooperation with the direct manager, maintains communication and conducts negotiations with relevant government bodies, UN and NGO platforms, humanitarian organizations and other bodies to provide the organization with the necessary permissions to access the areas where the project will be implemented;
• Under the direction of the immediate supervisor, identify and train security coordinators at all project sites;
• Compile regular reports on access and security and update the relevant risk assessment in a specific area;
• Create a monitoring system for other relevant online security trainings and ensure that all scheduled trainings are carried out ;

Emergency and Security Plan: 

• Under the direction of the immediate supervisor, provide assistance in reviewing the provisions of the emergency action plan, the security plan and implement all planned measures;
• Create contextual SOPs for each identified risk;
• Equip a hibernation room in the office and improve the security of the premises;
• Install a tracking system using SMS/App for each base;
• Coordinate monthly/weekly travel plan with logistics department;
• Review means of communication and communication practices in the representative office, make recommendations for changes and implement changes;
• Under the direction of the immediate supervisor, create an automated system and coordinate the responsibilities for the phone tree and contact list;
• Continuously assess the various roads used by the Tdh team from a security perspective;
• li>
• Coordinate with the logistics department the collection of information on the movement of vehicles and teams;
• Provide advice and recommendations on the transportation provided in the weekly transportation plan;
• For each road and movement determine the security check procedure, which m
• Conduct safety checks with various teams as defined in the weekly transportation plan;
• Conducts regular training for drivers on safety during transportation;

 REQUIREMENTS: 

Education / Qualifications: Certified health and safety training (domestic and international) would be an advantage.

Work experience: 

• 2 years of work experience in the field of office management, preferably in a non-governmental organization or public organization; previous experience in security, public sector would be an advantage.
• Strong interpersonal skills, ability to interact effectively with all levels of staff;
• Excellent communication skills;
• Ability make a critical assessment in conditions of limited information;
• Ability to work independently, organize, prioritize and multitask in a fast-paced environment with deadlines;
• High level of integrity;
• Respect for deadlines;
• li>

Language knowledge:Excellent command of written and spoken Ukrainian, fluent in English.

IT knowledge:fully familiar with common IT tools (Office, Internet, server).

HOW TO APPLY:

If you interested in the vacancy, send your resume to the email address [email protected] < /strong>Please include the title "Security Specialist" in the email subject line.

Security Officer

Terre des hommes is looking for a proactive, energetic, and organized Security Officer, to join his team in Kharkiv city, Ukraine, to support in the implementation of his projects. If you are looking for a meaningful job that will make a lasting impact on the lives of children, we want to meet you.

Start date: As soon as possible

Contract: 10months (with possibility of extension), local, full-time Employment Contract.

Probation period strong>:3 month

Remuneration package: Attractive salary, private health insurance and life insurance against accidents

Location: Kharkiv, Ukraine

Deadline for applications:Recruitment will be ongoing until position is occupied

WHAT WE DO, IN EUROPE AND UKRAINE

Terre des hommes (Tdh) is the leading Swiss organization for children's aid. Since 1960, Tdh has helped build a better future for children and youth, especially those most exposed to risks, making an impact with innovative and sustainable solutions. Active in more than 30 countries, Tdh works with its own teams and/or local and international partners to develop and implement field projects which significantly improve the daily lives of over four million children and members of their communities every year, with a focus on mother and child health, migration, and access to justice for children. 

In Europe, Tdh strives to ensure the full realisation of children’s rights, equally and without discrimination. We are present in Albania, Kosovo, Moldova, Romania, Ukraine, Hungary, and Greece, while together with partners, we reach children in other 14 European countries. 

Tdh started operations in Ukraine in 2015 and operated until February 2022 through 2 operational offices in Mariupol and Sievierodonetsk, while maintaining a coordination/representation office in Kyiv. Following the Invasion of Ukraine by the Russian Federation Army, the Tdh team has relocated in Ivano Frankivsk, where it started operations for the area of West Ukraine, which is the first operational base for the response to the current humanitarian crisis. The organization is aiming to operate in the Kyiv and surrounding areas and potentially in East Ukraine. We are providing various services to children, youth and their families in the conflict affected area, with a strong focus on psychosocial support.

For more information, please check https://www.tdh.org, https://tdh-ukraine.org, www.facebook.com/TdhUkraine/

ROLE DESCRIPTION 

The Security Officer is responsible for the implementation of Tdh’s security policies, including evaluating, analyzing and proposing all the appropriate security and safety measures to guarantee a proper risk mitigation to be able to limit the impact of incidents on the Tdh operation, staff and goods. 
S/he will ensure that necessary security systems are in place for all premises; formulate, revise, and ensure implementation of security strategies and plans within and outside the organization.

MAIN RESPONSIBILITIES

Security Management: 

• Ensure data collection, crosschecking and in-depth analysis of information related to the security and safety within the area of responsibility; provide regular and ad hoc (if needed) formal reports to the Risk and Access Advisor; 
• Monitor the overall staff movements and provide regular info to staff on the safety of their movement, especially when moving to the field;
• Gathers information, analyzes the context, and maintains contacts with the different national and international partners (INSO, UN, NGOs, authorities, etc.), maintain a documented security network; 
• Keeps updated staff safety & security skills (expat and national) on their responsibilities and on security process (e.g.: drivers, expatriates, guards, etc.);
• Assist the Risk and Access Advisor in the day-to-day context analysis and decision-making process;
• Analyses the geopolitical situation and drafts possible scenarios; 
• Improves and keeps up to date the security toolboxes;
• Reinforces the communication chain from decision-making process to its implementation; 
• Analyses the political, social, economic, and security context and identifies key trends;
• Perform regular security assessments to all bases and field locations; 
• In close collaboration with the line manager, liaise and negotiate with relevant government, UN & NGO platforms, humanitarian actors, and other bodies, to ensure the organization has necessary access permissions to the areas of implementation;
• Closely cooperate with relevant project partners to maintain access and safety of employees;
• As guided by the line manager, identify and train security focal points in all project sites;
• Establish SOPs and associated tools for security focal points and especially the monthly/weekly movement plans;
• Establish SOPs, and contacts and build security point skills in context analysis;
• Monitor the implementation of SOPs;
• Provide security related trainings to staff and Tdh partners; 
• Exercise Contingency plan and other security relevant SOPs; 
• Organise the training of staff in first aid and fire management;
• Establish a system to monitor INSO staff training  and ensure that all pending training is done; 
• Establish a system to monitor other relevant security online staff training   and ensure that all pending training is done; 

Contingency and security plan 

• As guided by the line manager, assist in reviewing the contingency plan provisions and implement all pending actions;
• As guided by the line manager, assist in reviewing the security plan and implement all pending actions; 
• To create contextualized SOP for each risk identified;
• Implement a hibernation room in the office and improve security premises;

Movement tracking and communication

• To establish the SMS/App’s tracking system for each base; 
• Coordinate with Logistics Department the monthly/weekly movement plan;
• Review means of communication and communication practices across the delegation, advise on alteration, and implement changes; 
• As guided by the line manager, establish an automated system and agree on responsibilities regarding the phone tree and the contact list;

Fleet and movement management

• Constantly assess the different roads taken by Tdh team from a security perspective;
• Coordinate with the logistics department to collect information regarding movement of vehicles and teams;
• Provide advice and recommendations regarding movement forecasted in the weekly movement plan;
• For each road and movement define the security check procedure to be followed up by the team;
• Realize security checks with the different teams as defined in the weekly movement plan;
• Assess new roads as requested by other departments prior to team deployment;
• Provides regular training to drivers regarding security during movement;

Other

• Fully comply with Tdh Code of Conduct and ensure Child Safeguarding Policy is always upheld;
• Ensure adherence to Tdh standards and quality requirements in all the project activities;
• Adhere to and ensure the team under her/his responsibility follows Tdh administrative and logistical regulations and procedures;

YOUR PROFILE 

Education / Qualifications: Certified security and safety training (in and outside the country).

Experience:

• Minimum 2 year of experience in security management, preferably with an international or local organization;
• Strong interpersonal skills, and ability to interact effectively with all levels of staff;
• Excellent communication skills;
• Excellent record-keeping and documentation skills;
• Ability to do a critical assessment with limited information; 
• work independently and organize, prioritize, and follow through on multiple; tasks in a fast-paced, deadline-oriented environment;
• Good analytical and problem-solving skills; 
• High level of integrity;
• Respect of deadlines;
• Ability to uphold high standards and punctuality under pressure;
• Valid driving license;

Languages: Excellent command of written and spoken Ukrainian, fluent English.

IT Knowledges: Good IT knowledge (Microsoft Office, Internet).

TO APPLY: 

Qualified applicants are encouraged to submit their application (CV and motivation in English) to [email protected] Please mention in the title of the email the position “Psychologist”. 

 Child Safeguarding Policy: 

To commit to respect Tdh Risk Management Policies including Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy. 

GDPR compliance:

By sending your application, you agree that your personal data will be used in the recruitment process. All the documents we will request in different steps of the recruitment process will only be used for this purpose. 

All staff involved in recruitment and selection are aware that data protection rules apply, and that personal information will be treated confidentially. According to our policy, we will keep your application documents for the period of the recruitment only. 

Due to an anticipated high number of applications, Tdh is not in a position to respond to every applicant individually. Please note that only short-listed candidates will be contacted for the first interview.