Security and ERM Assistant in ACTED

ACTED is a French NGO founded in 1993 that supports vulnerable populations affected by humanitarian crises around the world. ACTED provides ongoing support to vulnerable communities by ensuring the sustainability of post-crisis interventions and preparedness for the long-term challenges facing populations in order to break the cycle of poverty, promote development and reduce vulnerability to disasters. Our employees are always ready to respond to emergency situations, support and restore sustainable development through 450 projects in 43 countries. Duties and ResponsibilitiesUnder the security function:1. Information Management and Reporting Update the security department database (PoC, Hospitals, SFP, etc.) for Khersonska Monitor the Khersonska context through open sources and update appropriately the Acted Sec Info groups Compile Kherson weekly incident lists from OSINT and Acted contracted IMS and report in SEC- 05AEnsure the various security maps (H2R, Risk Map, etc.) are updated for Khersonska • Ensure the security all Khersonska security documents are stored in the SharePoint folder2. Operational SupportEnsure all premises from Khersonska are registered and mapped in the GAFU and Risk MapEnsure all office/ guest house/ warehouse from Khersonska are assessed (SEC-20 and SEC21) and relevant screening (Annex IV) is done accordinglyEnsure relevant contingency for Acted premises and vehicles in Khersonska is purchased and follow-up on ad-hoc needs Ensure SCR/ movement tables are prepared and approved appropriately before each movement • Update the weekly movement follow-up according to movement approvals Ensure the follow-up of team's movements to the field in supervising the check-ins Ensure the follow-up of security assets at field level including needs during field trips Ensure all security documentation are updated and displayed at the offices in a timely manner (SEC-10 and SEC-11)Ensure the islanding system for Khersonska is updated regularly • Ensure the different security groups are updated daily (Acted Sec Info group, Islanding and Visiting Staff groups) Ensure relevant headcounts are done in a timely manner Ensure the access control to the premises (control the visitor books, all visitors have badges, staff to wear their ID, etc.) and timely issuance of ID cards Conduct quarterly MOSS (Minimum Operating Security Standards) assessment for the office in Khersonska (SEC-06) Update quarterly action plan (SEC-07) for Khersonska •3. Briefing and trainingEnsure the Acted security processes are applied and explained to all staff based and visiting the area of ​​coverageSupport the security department with training planning and follow-upEnsure a proper level of preparation before movement on the field and support senior Security staff and the AC in setting movement rules which are adapted to the local context4. Protection MainstreamingPromoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, Acted staff, partner agencies, casual labors). Perform other duties as requested by supervisorUnder the Emergency Response function:1. Project Planning Jointly with the Emergency Response Team (ERT) support planning the stages of project implementation in their oblast.Promote and share ideas for improvement and necessary changes in the activities based on lessons learned and best practice guidance (ACTED internal and external cluster guidance).2. Project ImplementationTogether with the Emergency Response Team, support the implementation of the relevant project activities, this may include, but is not limited to:1. Support in conducting rapid needs assessments in the field;2. Implements and monitors distributions in a safe and transparent manner, and prepare and ensure all relevant project documentation is properly completed;3. Supports with data inputting and checking data quality of beneficiary risks4. Support with phone and in-person outreach to beneficiaries before and during distributions.Anticipate and mitigate day to day obstacles/problems rand trouble-shoot any unforeseen challenges during the project implementation, including contributing to ACTED’s project risk register.Swiftly identify issues that may result in programmatic or reputational risk for ACTED and its donors, and:Immediately refer such issues to the Emergency Project Coordinator and the relevant Project team / Compliance & Transparency team (as applicable); and • where requested, participate in the process /decisions to mitigate/overcome such risks.3. Internal reporting and coordinationLiaise regularly with the logistics and/or finance teams to facilitate project’s FLAT procedures.Experience and SkillsEnglish knowledge would be considered an advantageExcellent computer skills (Office applications)GIS skills would be considered an advantageAt least 1 year of experience in the humanitarian and/or international organization is preferredPrevious experience as an admin/assistant/information management position would be considered an advantageExperience in contingency planning, and experience in emergency simulations will be considered an advantageGood knowledge of the workings of local government systems.Strong knowledge of the local context • Motivated to work as part of a teamwork in a multicultural environment, requiring flexibility and ability to work to tight deadlinesWillingness to travel to other ACTED offices.Ми пропонуємоОфіційне працевлаштування;Регулярний перегляд зарплат;28 календарних днів відпустки на рік;Дружня мультикультурна команда;Комфортний офіс у центральній частині міста;Кар'єрний ріст;Медичне страхування після випробувального терміну (3 місяці).CVs in English will be considered_______________________________________________________________________________________________“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”