Safety and Security Coordinator\ Safety and Security Coordinator in Save the Children

Save the Children International— a humanitarian organization with more than 100 years of history. Save the Children was founded in May 1919 in London.  SCI has been working in Ukraine since 2014. It started its work in the territory of Donetsk region. Currently, SCI is expanding its activities to eight cities of Ukraine, and Dnipro is one of them.  We work in the areas of education, child protection, overcoming child poverty, health care, and also conduct advocacy activities related to the protection of children's rights.

POSITION OBJECTIVE:  

The incumbent assists the Regional Director of the Eastern Regional Office, the Safety and Security Manager of the Eastern Regional Office and the Director of Safety and Security in maintaining an effective security and security management system to ensure ongoing compliance with all minimum safety standards for Save the Children activities in the regions covered by SCI activities. This will include the ongoing assessment of threats and risks to the SCI program / staff, as well as making recommendations to management regarding risk management at the organization level. 

KEY AREAS OF RESPONSIBILITY:

• As a member Eastern Regional Security and Defense Office teams, the Security and Defense Expert (in Dnipro) supports the development of an organization-wide culture that reflects SCI's mandate and values, promotes accountability and quality performance, and encourages teams to a culture of learning, creativity and innovation , and also provides an opportunity for the organization's employees to achieve significant results in the interests of children and provide high-quality services to the organization's members and donors.  

and is appropriate to meet the needs of the program and:

• ensures that Eastern Regional Office staff adhere to Standard Operating Procedures safety and security procedures, as well as security procedures. 

• fromensures that all necessary guidance and support is provided promptly, fully and in accordance with policies and procedures during emergency situations, working closely with the Safety and Security Manager of the Eastern regional office, an expert on security and defense in Kharkiv,Regional Director and Director of Safety and Security.

• ensures the implementation of security and protection strategy, framework, policies and procedures in the Eastern Regional Office. 

SCI standards. 

• ensures that all Eastern Regional Office staff understand the overall country security plan and agree to adhere to its policies and procedures . 

• monitors the state of the security environment and adjusts security policies and procedures accordingly. 

• ensures the quality and relevance of regional and field security plans. 

• conducts reviews of policies and procedures; identifies opportunities to improve security; takes initiative in proposing ideas 

• provides safety and security planning, consultation and coaching of SCI staff on field trips to the country 

 

• develops and conducts regular security briefings and presentations for staff in English and Ukrainian. 

Evaluation and analysis

Person in this role: 

• Ensures security risk assessments (SRA) are conducted for Eastern Regional Office locations and activities. 

• Oversees the assessment and implementation of risk mitigation measures in all areas where the Eastern Regional Office operates . 

• Ensures proper preparation and distribution of incident report forms by employees. 

• Tracks events, reviews incidents and coordinates analysis, follow-up and recommendations

• Provides regular security updates to the Regional Director of Safety and Security, including situational analysis, actions taken and recommended. 

• Provides written reports and oral presentations to staff in the Eastern Regional Office. 

• Provides sound recommendations in the context of assessmentsand security reviews. 

• Evaluates the application of security policies and the level of vulnerability of facilities, including offices; recommends changes to enhance security and monitors such changes. 

• Oversees and supports field work practices in the context of security and safety risks, and warns the regional director if wrong decisions affect the organization of field trips or the perception of the organization. 

Ensuring implementation programs

• The individual in this position provides direct supervision and management of the safe movement of personnel, fleet management policies, proper equipment for security and communication in vehicles, and training of drivers in established procedures and necessary skills, as well as:

• interacts with emergency response leadership to promote adoption and adherence to SCI safety and security policies and standards. 

• conducts security assessments of program implementation areas and site visits to potential program implementation areas; report results and develop necessary safety improvement measures. 

• promotes the need for the Eastern Regional Office to adhere to minimum standards of professional training for all staff.   

• The Security and Defense Expert is a key person to help with security and defense elements and assessment needs for each program. 

• provides safety and security recommendations and supports action on security risks and protection, such as the winter period. 

providing safety and security materials to partners in accordance with the SCI procedure.  

Communication and training 

• Maintain regular communication with security managers of international NGOs, the UN, INSO and the government in the process of gathering and verifying security information

• Coordinate the collection and transmission of security information with other relevant entities; classify security information according to its reliability and accuracy. 

• Participate in formal or informal NGO security networks/forums in the regionsharing information with other NGOs and gaining access to security analyses.   

• Maintain and review the incident reporting and mapping system; ensure that all SCI employees have regular access to up-to-date incident maps. 

• Ensure appropriate systems are in place to effectively disseminate safety information and safety updates to staff. 

proactively ensure that multiple forms of communication are available to employees - and that communication works - regardless of where they travel or are within the Eastern Regional Office coverage areas. 

• Ensure regular security meetings are held with relevant personnel from all departments. 

• Contribute to the training of security management personnel in the regional office and at project locations. 

• Develop safety instructions and provide orientation for those joining the team or new hires

• The person in this position also undertakes to comply with all relevant Save the Children rules and procedures regarding the safety of children in particular and ensuring general safety, security and protection, code of conduct, equal opportunities and other relevant policies. 

QUALIFICATIONS:

• Fluency in Ukrainian, Russian and English

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Minimum 1 year of security risk management experience in the region

EXPERIENCE AND SKILLS

Key competencies:

• Ability to analyze information and make quick, informed decisions. 

• Ability to build and manage relationships with personnel, community, government, military, NGOs. 

• Experience of working in an NGO or the UN. 

• Excellent communication skills in English, written and spoken. 

• Skills of effective personnel management. 

• Strong study skills. 

• Flexibility and ability to work in difficult conditions. 

• Demonstrated ability to build trust with colleagues and stakeholders at all levels of the organization.

• Organization.

• Teamwork building skills.

• Proficiency in basic IT applications/programs, including MS Office.

• Ability to work in a challenging environment. 

• Commitment to the values, mission and principles of Save the Children. 

• High level of commitment to development principles, as well as organizational and program goals of Save the Children.  

Preferred: 

• Minimum of 5 years of military or police experience. 

Additional duties

The duties and responsibilities set forth above are not exhaustive and the incumbent may be required to perform additional duties within his/her skill level and experience.

We offer:

• Official employment
• International working conditions
• Working day from 9 a.m. to 5 p.m.
• Location of the office in the center of Dnipro  

Child Protection Policy:

We must ensure the safety of children, so our selection process involves rigorous background checks and reflects our commitment to protecting children from abuse.

Health and Safety:

All employees are expected to comply with our global anti-harassment policy.

Rdiversity, equity and inclusion:

SCI is committed to creating a truly inclusive, effective and representative organizational culture, promoting equity and diversity among its employees and eliminating unlawful discrimination.

Ready to hire an employee with a disability.

IfYou are interested in the vacancy, we are waiting for your feedback. A resume in English will be an advantage during consideration. Also, we will be grateful if you indicate the expected salary level and the level of English language proficiency.

 Save the Children International is the humanitarian organization with more than 100 years of history. Save the Children was founded in May 1919 in London. SCI has been working in Ukraine since 2014. The Organization started its work in the territory of the Donetsk region. Currently, SCI is expanding its activities to eight cities of Ukraine, and Dnipro is one of them. We work in the directions of education, child protection, overcoming child poverty, and also, we have advocacy activities related to the protection of children's rights.

ROLE PURPOSE:

KEY AREAS OF ACCOUNTABILITY:

• As a member of the EAO S&S Team, the S&S Coordinator (Dnipro) supports the development ofan organizational culture that reflects SCI mandate and values, promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and enables our people to deliver outstanding results for children and excellent customer service for our members and donors.
•  Help implement a coherent organizational S&S structure that is consistent with Area practices and appropriate to enabling programme needs.
•  Ensures the EAO complies with all Save the Children S&S Standard Operating Procedures and security processes.
• Ensures that all required directions and support are provided promptly, at scale and in line with the rules and principles during emergencies, working closely with the EAO S&S Manager, Kharkiv S&S Coordinator, Area Director, & S&S Director. 
• Ensure the Safety and Security Strategy, Framework and Policies and Procedures are being applied in the EAO.
•  Communicates the requirements of the EAO Safety and Security SOPs that are consistent with the acceptance model and take into account local realities and SCI standards.
•  Ensure that all staff understand the EAO & country-wide security plan and agree to abide by its policies and procedures.
• Monitor the security environment and adjust security policies and procedures accordingly
•  Ensure quality and relevance of area/field security plans
•  Undertake reviews of policies and procedures; identify opportunities to enhance security; be proactive in suggesting ideas 
• Provide S&S planning, advice and guidance to SCI staff for field trips within the country
• Responsible for and assists with the tracking of staff through WhatsApp or technical software programmes or mobile applications.
•  Develops and provides regular security briefings and presentations to staff in English and Ukrainian.
  

Assessment and analysis

• Ensure that Security Risk Assessments (SRAs) are in place for the EAO locations and project activities.
•  Oversees the evaluation and implementation of actions to reduce risk across the EAO Oblasts.
•  Ensures that incident report forms are properly compiled by staff and distributed.
• Monitors events, review incidents and coordinate analysis, follow-up actions and recommendations
• Provides security update, which includes situational analysis, actions taken and actions recommended to the Area Director on a regular basis
• Submits written reports and verbal presentations to the EAO Office staff 
• Provides informed recommendations in the context of security assessments and reviews 
• Assess application of security policies and level of vulnerability of facilities, including offices; recommend changes to enhance security and monitor those changes
• Monitors and provides support to Area working practices within the context of S&S risks, and alert the Area Director if inappropriate decisions are impacting on the S&S of field trips or external perception of the organization

Enabling Programme Operations

•  Provide direct oversight and management of safe movement of staff, vehicle fleet management policies, adequate safety and communications equipment in vehicles, and training of drivers in established procedures and requisite skills.? Engage Emergency Response Management to facilitate the adoption and compliance with the SCI S&S Policy and Standards. 
• Undertake security assessments of field missions to programme areas and potential programme areas; report on findings and design necessary improvements
• Promote the need for the East Area Office to maintain minimum training standards for all staff. 
• The S&S Coordinator will play a key role in assisting with S&S elements and the assessed need for each programme.
• Provide S&S advice, and support actions, for S&S risks such as winter
•  Engage with S&S focal points in partners and provide S&S materials to partners as per SCI procedure

Communication and training

•  Liaise on a regular basis with Security Managers of INGO’s, U.N, INSO and Government in the process of gathering and verifying security information
• Coordinate the gathering and flow of security information with other relevant actors; classify security information according to its reliability and accuracy
• Participate in formal or informal NGO security networks/forums in the area to share information with other NGOs, to gain access to security analyses 
• Maintain and review incident reporting and mapping system; ensure that up to date incident maps are available for all SCI staff on a regular basis
•  Ensure that appropriate systems are in place to effectively disseminate security information and updates of the security system to staff
• Coordinate and manage the proper use of telecommunications systems and alert the Area Director to any hardware systems failures; proactively monitor that numerous forms of communication are available to staff - and that communications are working - wherever they travel or are located in the EAO oblasts
•  Ensure that regular security meetings are conducted with relevant staff from other departments 
• Facilitate security management training with staff in the area office and atproject locations
•  Develop security briefing materials and provide orientation for incoming or newly appointed staff  
• The post-holder will also comply with all relevant Save the Children policies and procedures with respect to child safeguarding, safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies.

QUALIFICATIONS

•  Fluent Ukrainian, Russian and English
• Minimum 1 year security risk management experience in regional settings

EXPERIENCE AND SKILLS

Essential

• Ability to analyze information and make quick, informed decisions.
• Ability to build and manage relationships with staff, community, government, military, NGOs.
• NGO or UN experience.
• Excellent English communication skills, both written and verbal.
• Effective people management skills. 
• Strong training skills.
• Flexible and work well under pressure. 
• Demonstrated ability to grain credibility with colleagues and stakeholders at all levels of an 
• Organization
• Team building skills.
• Competent level skills in core IT applications, particularly MS Office. 
• Ability to work in challenging and complex environments.
• A commitment to the values and principles of Save the Children.
• High level of commitment to the principles of development and to the organizational and programmatic goals of Save the Children.

Desirable

•  Minimum 5 years military or police experience
  

We offer:

• Official employment
• International working conditions
• Working day from 9 a.m. to 5 p.m
• Location of the office in the center of Dnipro
• Child Safeguarding: 

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. 

Health and Safety:

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Diversity, Equity and Inclusion: 

SCI is committed to create a truly inclusive, effective and representative organizational culture, encouraging equity and diversity among its employees and eliminating unlawful discrimination. 

Ready to hire an employee with disability.

If you are interested in the vacancy, we are looking forward for your response. A СV in English will be an advantage. Also, we will be grateful if you indicate the expected salary level and the level of English language proficiency.