Safety and Security Officer in Save the Children

Save the Children International— a humanitarian organization with more than 100 years of history. Save the Children was founded in May 1919 in London.  SCI has been working in Ukraine since 2014. It started its work in the territory of Donetsk region. Currently, SCI is expanding its activities to eight cities of Ukraine, and Dnipro is one of them.  We work in the areas of education, child protection, overcoming child poverty, health care, and we also carry out advocacy activities related to the protection of children's rights.

Post purpose: 

• The Security and Safety Consultant reports to the Security Manager and is responsible for implementing processes to effectively support the Security Department and security including, but not limited to, day-to-day liaison with HR/administrators, and monitoring and tracking management of all personnel in accordance with SCI guidelines and policies during scale-up of major emergency response and transition phases.  This will include ongoing assessment of threats and risks to the SCI program/personnel and advising management on organizational risk management. 
•  SCI is a dual-mandate organization and will therefore give equal priority to both humanitarian and development work.  SCI strives to ensure children's basic rights such as survival, safety, continued access to protection and education. As part of the commitment to work with children through humanitarian interventions, the SCI support program in both sudden and ongoing emergencies. 

Main Responsibilities:

• As a member of the Safety and Security (S&S) team, the team supports the development of an organizational culture that reflects our mandate and values, fosters accountability and high performance, encourages a team culture of learning, creativity and innovation, and enables our staff to achieve outstanding outcomes for children and excellent customer service for our members and donors
• Acts as the person responsible for coordinating administrative support for S&S and liaises with internal departments SCI S&S Administrative Matters
• Provides effective support to international staff and visitors on safety tracking and monitoring, safety documentation management, working with HR / admin team and supply chain to ensure smooth coordination on S&S related matters. 
• Provides guidance to HR/Admin regarding S&S processes
• Ensures the preservation and confidentiality of all documentation during internal and external communication, informing the appropriate department / management of the progress of administrative work related to S&S
• Provides staff support for the translation of documents as needed.
• Leads arrival support/welcoming new staff visitors, response team and prepares updated welcome/arrival package for staff on all S&S related matters.
• Assists with security audits and documentation evaluation, liaises with security managers at all locations in Ukraine and the regional office.
• Keeps records of travel and approvals and periodically updates the list of recommended hotels/flights in Ukraine together with the HR/Admin and SC teams
• Keeps efficient records (electronic and paper) of travel documents and reports - security tracking software
• Conducts administration orientation - especially regarding safety and support of staff travel in accordance with SCI guidelines
• Contributes to organizational learning and capacity building in the planned intervention and activity by providing feedback to the team on areas for improvement  
• Uses all available policies, practices, checklists and guidelines and ensures that Save the Children good practices are in place.
• Provides the country office and central headquarters with regular and updated documentation related to S&S on a monthly, quarterly and annual basis or as required  
• Ensures the application of security and safety strategy, boundaries, policies and procedures in the regional office in Ukraine.
• Communicates the requirements of the national Safety and Security Management Plan, which follows the adoption model but takes into account local realities and Save the Children standards

 General:

• Support all staff in compliance with SCI's child protection policies and practices, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
• Maintain the safety, health and well-being of all personnel
• Maintain that personnel management and other processes, policies and systems reflect SC's principles of fairness and equity.
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EXPERIENCE AND SKILLS  

• Ability to analyze information and make quick informed decisions. 
• Ability to build and manage relationships with staff, community, government, military, non-governmental organizations. 
• Skills of effective people management. 
• Strong learning and team building skills. 
•  Flexible and works well under pressure. 
• Demonstrated ability to build trust among colleagues and stakeholders at all levels of the organization. 
• Competent skills with basic IT applications, including MS Office.  Ability to work in complex and challenging environments. 
•  Commitment to the values ​​and principles of Save the Children. 
• High level of commitment to development principles and the organizational and program goals of Save the Children.

Qualification:

• Higher education, or equivalent experience
• Proficiency in Ukrainian, Russian and English is welcome
• A minimum of 1 year of security risk management experience in an NGO is required  
• Or a minimum of 1 year of military or police experience

We offer:

Child Protection Policy:

We must ensure the safety of children, so our selection process involves rigorous background checks and reflects our commitment to protecting children from abuse.

Health and Safety:

All employees are expected to comply with our global anti-harassment policy.

Rdiversity, equity and inclusion:

SCI is committed to creating a truly inclusive, effective and representative organizational culture, promoting equity and diversity among its employees and eliminating unlawful discrimination.

Ready to hire an employee with a disability.

IfYou are interested in the vacancy, we are waiting for your feedback. A resume in English will be an advantage during consideration. Soж, будемо вдячні, якщо Ви вкажете очікуваний рівень зарплатні та рівень володіння англійською мовою.

Save the Children International is the humanitarian organization with more than 100 years of history. Save the Children was founded in May 1919 in London. SCI has been working in Ukraine since 2014. The Organization started its work in the territory of the Donetsk region. Currently, SCI is expanding its activities to eight cities of Ukraine, and Dnipro is one of them. We work in the directions of education, child protection, overcoming child poverty, health care, and also, we have advocacy activities related to the protection of children's rights.

ROLE PURPOSE:

•  The Safety & Security Officer reports to the Security Coordinator and is responsible for implementing processes for the efficient support to the Safety & Security Department, including but not limited to daily liaison with HR/Admin department and monitoring and managing the tracking of all staff in compliance with SCI guidelines and policies during the scale up of large emergency response and transition phases. This will include the ongoing assessment of threats and risk to SCI program/staff and provision of advice to Management to manage organizational risk.
• SCI is a 'dual mandate' organization and as such equal priority will be given to both humanitarian and development work. SCI strives to ensure the fundamental rights of children, such as survival, safety, constant access to protection and education can be guaranteed. As part of a commitment to working with children through humanitarian interventions SCI support programmes in both sudden onset and chronic emergency situations

KEY AREAS OF ACCOUNTABILITY:

• As a member of the Safety & Security (S&S) Country Team support the development of an organizational culture that reflects our mandate and values, promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and enables our people to deliver outstanding results for children and excellent customer service for our Members and Donors
•  Acts as focal administrative support for S&S and liaises with internal SCI departments on administrative matters related to S&S
• Provides efficient support to international staff and visitors on security tracking and monitoring, managing security documentation, working with the HR/Admin team and Supply Chain to ensure smooth coordination on S&S related matters? 
• Provides guidance to support and programs departments on SCI S&S processes
• Ensures all documentation during internal and external liaison are kept safe and confidential, updating the relevant department/management on the progress of admin work related to S&S
•  Provides support to staff for the written translation of documents if required.
•  Leads the arrival/welcome support to new staff visitors, surge team, and prepares updated welcome/arrival pack for staff in all S&S related matters. 
•  Assists with security audit and assessment documentation liaising with Security Managers in all locations within Ukraine and the regional office.
•  Maintains travel records and approvals and periodically updates list of recommended hotels in Ukraine in conjunction with Admin and SC teams Maintains efficient records (soft and hard copy) of travel documents and reports – security tracking software
• Conducts administration orientation – particularly on security and travel support to the staff within SCI guidelines
• Contributes to the organizational learning and enhanced capacity in planned intervention and activities by providing feedback to the team on areas that are to be improved
• Make use of all available policy, practice, checklists and guidelines, and ensure Save the Children good practice is in place.
• Provide the Country Office with regular and updated S&S related documentation on a monthly, quarterly and annual basis or as required
•  Ensure the Safety and Security Strategy, Framework and Policies and Procedures are being applied in the Ukraine Area Office.
•  Communicate the requirements of the country-wide Safety and Security Management Plan that is consistent with the acceptance model but taking into account local realities and Save the Children standards
  

General:

• Support all staff to comply with SCI policies and practice with respect to child safeguarding, code of conduct, health safety and security, equal opportunities and other relevant policies and procedures.
• Support the security, health and wellbeing of all staff 
• Support that staff management and other processes and policies and systems reflect SC's principles of equity and fairness.

QUALIFICATION: 

• Education to high school diploma or equivalent experience
•  Fluent in Ukrainian, Russian and English
• Minimum 1 year securityrisk management experience in NGO is a must
• Or minimum 1 year military or police experience

EXPERIENCE AND SKILLS

• Ability to analyze information and make quick, informed decisions.
• Ability to build and manage relationships with staff, community, government, military, NGOs.
• Effective people management skills.
• Strong training and teambuilding skills.
•  Flexible and work well under pressure.
• Demonstrated ability to grain credibility with colleagues and stakeholders at all levels of an organization.
• Competent level skills in core IT applications, particularly MS Office.
• Ability to work in challenging and complex environments.
• A commitment to the values and principles of Save the Children.
• High level of commitment to the principles of development and to the organizational and programmatic goals of Save the Children.

We offer:

• Official employment
• International working conditions
• Working day from 9 a.m. to 5 p.m
• Location of the office in the center of Dnipro

Child Safeguarding: 

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. 

Health and Safety:

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Diversity, Equity and Inclusion: 

SCI is committed to create a truly inclusive, effective and representative organizational culture, encouraging equity and diversity among its employees and eliminating unlawful discrimination. 

Ready to hire an employee with disability.

If you are interested in the vacancy, we are looking forward for your response. A СV in English will be an advantage. Also, we will be grateful if you indicate the expected salary level and the level of English language proficiency.