Regional Grants Support Manager in Plan International

WHO ARE PLAN INTERNATIONAL?Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.Working together with children, young people, our supporters and partners, westrive for ajust world, tackling the root causes ofthe challenges facing girls and all vulnerable children.Wesupport children’s rights from birth until they reach adulthood. And weenable children toprepare for— and respond to— crises and adversity. Wedrive changes inpractice and policy atlocal, national and global levels using our reach, experience and knowledge.We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.ROLE PURPOSEPlan International is one of the oldest independent children's aid organisations working in 51 countries in Asia, Africa and Latin America. The self-help projects are financed through sponsorships, individual donations, foundations, public funds and corporate cooperation. Plan International Germany looks after more than 310,000 child sponsorships and thus reaches about three million people in the programme areas. Plan is committed to child protection.The Regional Grants Support Manager supports GNO RECE Team in project development, strategic partnerships and overall project management and implementation with special focus on grants, finance and compliance related issues within the Ukraine Response.DIMENSIONS OF THE ROLEThe Regional Grants Support Manager, while directly reporting to GNO, will be hosted within one of the 4 Plan Ukraine Response Unit office. The post holder will liaise with relevant stakeholders in Plan Ukraine Response offices that have a direct relationship with Plan Germany.ACCOUNTABILITIES· Support the financial planning, budgeting, reporting and financial monitoring of the GNO Grants Portfolio in the Ukraine Response with project partners· Ensure grant compliance to donor requirement by conducting regular desk audits and well as occasional field audits· Make sure the project set-up in the ERP system is correct and follow up with project partners to apply the necessary corrections and adjustments in collaboration with the COs· Audit Monitoring (short-term and long-term) -> supporting audit processes and follow-up of action points independently· Reinforce the capacity of the CO project team / implementing partners on financial management and donor compliance through periodic training (especially EU INTPA, ECHO, BMZ, GFFO, Private Donors) and special topics (esp. Fraud prevention, risk assessment, finance quality)· Develop and implement strategies to minimize financial risks· Contribute to GNO business development and fund raising· Regular travels within the region in agreement and upon request of GNO (Start-up workshops, monitoring trips, internal audit, proposal development, project closing) and providing on the spot finance and compliance support to Plan Germany funded programmes in the Ukraine Response RegionIn addition, the postholder, as in all staff, must ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate proceduresKEY RELATIONSHIPS· Plan Germany· Response Unit relevant Staff· Ukraine Hub relevant staffTECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE· University degree in the field of Business, Accounting, Economics, Project controlling or comparable completed training· Professional experience (5+ years) in financial controlling of projects· Experience with national and international donors and their guidelines is an advantage· Very good knowledge of MS Office (especially MS Excel) and knowledge of IT-based project management systems (e.g. SAP)· Very good English skills are obligatory; German and other language skills are an asset- Readiness and possibility of business trips abroad (up to 40% of working time)· Working experience in any Ukraine Response countries is an advantage· Structured and independent working style· Strong analytical skill and attention to detail· High level of intercultural competence and very good communication skills· Team player, flexible, solution-oriented and strong communicatorPLAN INTERNATIONAL’S VALUES IN PRACTICEWe are open and accountableWe create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.We strive for lasting impactWe strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.We work well togetherWe succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.We are inclusive and empoweringWe respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.