Project Officer / Project specialist in the social sphere in HelpAge International in Ukraine, Representative Office

DESCRIPTION VACANCY

Title position:               Project specialist (GFFO)

Subordinate:  Manager project

AboutHelpAge

HelpAge International works with partners and a diverse global network with more than 171 organizations in 90 countries around the world, helping millions of older people live safe, dignified and healthy lives. Through our partnerships and collaborations, we work to ensure the integration of older people into society and strive to create a just and fair world for all, regardless of their age.

At the heart of our work is the desire to ensure a real impact on older people, to be inclusive, to work in partnership and to learn from our shared experiences. 

Our 2030 strategy, Aging in a Fair World, sets out how we will work together to shape the future we all share. Working together, we aim to help inspire a movement for change and by ensuring that all our work promotes the well-being, dignity and voice of older people, we can transform the lives of older people now and into the future. 

As part of our strategy until 2030, we continue to carry out inclusive humanitarian activities, supporting elderly people and their families in times of crisis.

Crisis in Ukraine

HelpAge has been working in Ukraine since 2014. Our team consists of more than 800 people, including employees, volunteers and contractors.  Our response plan includes the provision of cash assistance, distribution of food and non-food items, health and dignity kits, hygiene and care products, support in access to health services, care, psychological and psychosocial first aid.

Main responsibilities:

• coordination of the work of a team of social workers in accordance with project performance criteria, goals and objectives of the project;
• organization of interaction with local authorities, social institutions, public organizations, international humanitarian organizations;
• ensuring the provision of services provided for by the project to beneficiaries;
• control of the involvement of new project beneficiaries by social workers in accordance with vulnerability criteria;
• ensuring of informing project beneficiaries through social workers about the availability of services and assistance for the population affected by the conflict (medical, psychological, legal, social), which can be obtained from partner organizations and other institutions;
• providing timely and accurate reports on activities and all necessary documentation;
• forming and maintaining a database of beneficiaries and/or project activities;
• holding working meetings with social workers to plan activities and solving organizational issues;
• ensuring monitoring the delivery of humanitarian aid to the beneficiaries of the project and reporting on distribution;
• timely informing the manager about problems orrs-major circumstances that arose in the project and may interfere with its implementation;
• collection of information and photos for writing success stories and various researches within the framework of the project;
• participation in trainings and other educational events that increase the level of knowledge about communication and assistance to the elderly, organized by the Representation and other organizations.

Main requirements:

• higher education in the field of social work or related fields;
• at least one year of work experience in national or international non-governmental organizations in the humanitarian field or in national social services;
• excellent communication and interpersonal skills.

Desirable:

• presence of training or experience in the field of social work;
• experience working with the elderly and/or people with disabilities;
• knowledge of international humanitarian standards.

In addition to being a HelpAge employee, you should:

• work together, building mutual trust and respect, with external organizations and partners to achieve our strategic goals and objectives; 
• take responsibility for the work you do together;
• adapt to new directions or opportunities that arise in the organization and in your field of work; 
• be flexible in your role, constantly using feedback to learn more and develop further;
• lead behavioral and cultural change by creating a supportive, collaborative and inclusive environment where everyone feels supported, respected and included;
• expand the reach and impact of HelpAge by creating and identifying new business opportunities and building relationships with new partners;
• lead and promote a culture of inclusion of older people's voices in our advocacy, convening and thought leadership activities in a way that is transformative, empowering and highly inclusive of those marginalized by gender, economic status, disability and other factors of discrimination.

Protection

HelpAge International is committed to protecting communities, with whom we work, our partners, employees and everyone else with whom we come into contact.

Therefore, you are also responsiblefor:

- preventing harm and abuse from our people, operations and programs to everyone who comes into contact with our work;

- timely reporting of all security-related incidents that you see, hear about or suspect using our internal reporting mechanism;

- complying with all security policies and practices;

- completing mandatory training related to our security policies and following personnel screening procedures.