Project Manager (Project Manager) in Handicap international

PROJECT MANAGER

COUNTRY: Ukraine

REPORTS TO: Area Manager

LOCATION: Dnipro with occasional travels to other bases

GENERAL MISSION

Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.

Handicap International “HI” (operating as Humanity & Inclusion)  is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.

Since 2022 HI is conducting a multi-sectoral life-saving assistance to displaced and non-displaced populations in Ukraine and is currently working in sectors such as protection, health, AVR, cash and strengthening and supporting inclusion, access to the services and the protection of the rights of the most vulnerable conflict-affected people.

General Mission

Reporting to the Area Manager, the Health Project Manager (Health PM) contributes to the implementation of HI’s health strategy in the area of operations. He or she is responsible for the implementation of his/her project which aims to address specifics needs (mental health and psycho-social support, functional and physical rehabilitation) of vulnerable persons. The project is primarily responding to the needs of internally displaced persons but also aims at supporting host communities and local services by addressing identified needs, and by promoting inclusive humanitarian assistance. The key aim of this project is to foster the connection between hospitals and communities, ensuring a proper follow-up to patients whose access to healthcare is greatly reduced once they are discharged from hospitals.

The Health PM will manage a team including a Project Supervisor, MHPSS and Physical Rehabilitation Technical Officers, Physiotherapists, Psychologists and Psycho-Social Support workers. The Health Project Manager ensures the optimal management of resources allocated to his/her project, and coordinates with HI Logistics, Finance and Human Resources services for a timely and efficient assistance delivery. The Health PM must create a robust collaboration with the MEAL department in order to guarantee proper data collection and accountability for the implemented activities. He/she regularly reports to the Area Manager, in coordination with the other relevant Managers and Technical Specialists involved in HI’s strategy implementation (i.e. Rehabilitation, MHPSS, other fields of expertise according to HI’s mandate and evolution of needs).

MISSIONS/RESPONSIBILITIES

1. Team management

1. 1. Line-manages the project’s team members (including a Project Supervisor, Rehabilitation and MHPSS staff):

• Sets individual objectives, evaluates individual performance, contributes towards the professional & career development of his/her team members, monitors competences.
• Organizes and leads regular team meetings. Organizes and facilitates clinical supervision and case discussion meetings.
• Manages conflicts within the team with the support of the Area manager and the HR department when appropriate, promoting a safe and healthy working environment for the team.

1.2. Manages the recruitment and selection of new team members/open positions.

1.3. Ensures strict application and respect of the mission’s internal policies by the project team;

2. Implementation and Monitoring:

2.1. Ensures project implementation and quality, in collaboration with the relevant services and in line with general standards and procedures:

• Ensures the planning of activities on a weekly and monthly basis and establishes action plans;
• Ensures that activities are implemented in line with the project proposal, relevant indicators, and allocated budget;
• Ensures a strong connection between the physical rehabilitation (Rehab) and Mental Health and Psycho-Social Support (MHPSS) components, in line with the comprehensive approach of the project;
• Manages expenditures and ensures a follow up of budget lines for the project’s activities;
• Supported by MEAL department and Technical Specialists, ensures that activities are implemented according to internal quality and technical standards and with accountability to beneficiaries and relevant stakeholders. If necessary, proposes adjustment or improvements to help meet objectives and strategy;
• Prepares and monitors partnership agreements with implementing partners and other potential stakeholders;
• Ensures the effective implementation and follow up of institutional policies (PSEA, mandatory cross-cutting approaches, etc.) on his/her project;
• Coordinates and collaborates with relevant internal services, especially logistics, RH, finance and technical resources;
• Adopts an evidence-based, data-driven approach and is able to justify implementation decisions;
• Works closely with other Project Managers to promote synergies whenever possible.

2.2. Ensures effective project data management:

• Being responsible of the project’s data, ensures that the appropriate data
• collection and management tools are in place within the project, in line with HI standards and in collaboration with MEAL department;
• Ensures that data related to the project is collected and regularly compiled in the project database, and that access to sensitive information is regulated and confidentiality maintained;
• Carries out regular verifications and makes any necessary corrections in the activity database;
• Guarantees the proper archiving and accessibility of information and documents.

2.3. Ensures project reporting:

• Monitors the achievement of results and indicators, as per the logical framework
• Is in charge of producing the appropriate reporting tools: monthly, interim, final reports, cluster report, PM Box, any other reporting that is necessary;
• Provides regular feedback on projects and progress, and quickly communicate any problems, difficulties or delays in implementation, in a solution-oriented manner;
• In collaboration with the Grants department and when requested, writes qualitative reports for the funding agencies when relevant and monitors donor deadlines (grants, reporting, audits) concerning the project;

2.4. Prepares and steers project evaluation and capitalization:

• Under the guidance of Area Manager, conducts a regular review of the status of the project;
• Produces project capitalization and lesson-learned material with mitigation measures and ways to improve.

3. Technical expertise: Mental health, psycho-social and physical rehabilitation support to beneficiaries and staff

• Conducts needs assessments in hospitals and at community level to identify needs and establish priorities and modalities of service provision (comprehensive MHPSS and Physical Rehabilitation approach);
• Supports the Technical Specialists to set up all the necessary technical tools and guidelines in compliance with HI technical framework by providing relevant inputs, and ensures their implementation;
• Contributes to the development of research and innovation projects in his/her sectoral scope when relevant.

4. Influence & Communication:

• Contributes to HI’s external representation by participating to relevant coordination and networking events;
• Communicates on the project to partners, authorities and stakeholders; engages with relevant stakeholders such as clusters, MoH, local authorities, other NGOs, etc…
• Follows the internal communication guidelines and contributes to the communication Country strategy.

5. Strategy & business development:

• When asked, contributes with relevant inputs to program or country operational strategy;
• Contributes to drafting new project proposals for the continuity or expansion of the project;
• Identifies strategic priorities for health interventions in coordination with Area Manager, Technical specialists, and PMs from other HI sectors;
• Identifies and follows strategic partnership with local organizations of different nature and if necessary support those organizations in developing their activities;
• Participates in the local sectoral meetings (remote/in-person) and organizes meetings with other Health actors to identify gaps and priorities. This could also extend to other sectors as necessary.

PROFILE SOUGHT 

Qualification(s):

• First level degree (Undergraduate degree or equivalent) in international development, humanitarian assistance, human rights, Project Management, or similar.

Preferable:

• Relevant education in the sectors of intervention (psychology, physical rehabilitation)
• Project management qualifications

Experience:

• Minimum three years in project management or similar position in the humanitarian sector or in public/private services to vulnerable persons.
• Preferable - previous experience in HI or in another international NGO

Skills:

• Project cycle management
• English and Ukrainian – upper intermediate
• Leadership
• Knowledge of the Global Health approach
• Mentorship experience
• Proficient in the use of common IT tools (Office package)
• Training capacities
• Planning skills
• Basic data analysis on Excel
• Knowledge of the humanitarian principles and framework

 Preferable: 

• Knowledge of the Global Health approach
• Mentorship experience

Personal qualities:

• Excellent management and communication skills and diplomacy;
• Autonomous and initiative-taking; Flexibility;
• Problem solving skills;
• Practical, dynamic and solution oriented;
• Ability to work as part of a team/network and able to support a positive working environment;
• High level of motivation and proactivity; Integrity
• Multicultural sensitivity

Preferable: 

• Excellent capacity to withstand pressure and manage stress;
• Emotional maturity.

WORKING CONDITIONS:

Contract: Employment contract (according to Ukrainian legislation) Fixed-Term

Type of employment: Full-time

Benefits Package:

• 30 calendar days for annual leaves 
• Medical Insurance for HI staff and one dependent (tax paid by HI)
• Individual counselling sessions for HI staff
• Relocation package might be granted for the managerial positions and key positions if needed 
• Relevant supportive measures for person with disabilities (if needed)

By submitting the CV application, the applicant gives his/her consent to the processing of his/her personal data (in accordance with the legislation of Ukraine).

EQUAL OPPORTUNITY

HI is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics. 

All interested candidates irrespective of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics are encouraged to apply for the vacancy.

If you have a disability and require any special arrangements to assist you during the interview, please inform us with the necessary details.

Handicap International has clear institutional policies on "Child Protection", "Anti-fraud, Bribery and Corruption", "Disability, Gender and Age" and "Protection of Beneficiaries from Sexual Exploitation, Abuse and Harassment”. It is therefore mandatory for all staff to commit themselves to respect, uphold and promote these policies, and to sign the HI Code and Conduct. 

How to apply:

Attention: Please send your CV in English.

Please note that the application deadline is 23/02/2025. Interviews will be conducted on a rolling basis until the position is filled, and only shortlisted candidates will be contacted.

If you do not hear from us within two weeks of the application closing date, please consider your application unsuccessful. 

By submitting the CV application, the applicant gives his/her consent to the processing of his/her personal data (in accordance with the legislation of Ukraine).

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Керівник/-ця проекту 

КРАЇНА: Україна

ПІДЗВІТНІСТЬ: Регіональний Керівник

МІСЦЕ РОЗТАШУВАННЯ: Дніпро, з можливими поїздками на інші бази

ВАЖЛИВО: Розглядатимуться лише резюме, написані англійською мовою.

ЗАГАЛЬНІ ОБОВ’ЯЗКИ

Обурені несправедливістю, з якою стикаються люди з інвалідністю та представники вразливих груп населення, ми прагнемо створити світ, сповнений ідеями солідарності та інклюзії, збагачений особистими відмінностями, в якому кожен може жити з почуттям гідності.

Загальна Місія 

Організація Handicap International (HI), що також працює під назвою Humanity & Inclusion (Гуманність та Інклюзія)- незалежна та неупереджена міжнародна гуманітарна організація, що працює з людьми, які потрапили в ситуацію бідності та відторгнення, конфлікту чи катастрофи. Працюючи з людьми, що мають інвалідність та представниками інших вразливих груп населення, ми зосереджуємо наші дії та ідеї на забезпеченні їхніх базових потреб, покращенні життєвих умов та забезпеченні поваги до їхньої гідності та фундаментальних прав.

З 2022 року організація HI надає багатосекторальну життєво необхідну підтримку ВПО та іншим категоріям населення в Україні, працюючи на даний момент у таких секторах, як: соціальний захист населення, охорона здоров’я, зменшення збройного насильства, надання грошової допомоги, збільшення стійкості, інклюзія, забезпечення доступу до послуг та захист прав найбільш вразливих верств населення, що постраждали від конфлікту.

Загальні обов’язки 

Підзвітний Регіональному Керівнику, Керівник Проекту «Здоров’я» реалізує стратегію організації НІ в сфері охорони здоров’я в зоні операційної діяльності. Він/вона відповідає за реалізацію свого проекту, спрямованого на задоволення конкретних потреб (психічне здоров’я та психосоціальна підтримка, функціональна та фізична реабілітація) вразливих категорій населення. Проект, в першу чергу, спрямований на забезпечення потреб внутрішньо переміщених осіб, але також на підтримку приймаючих громад і місцевих служб з надання послуг населенню шляхом задоволення виявлених потреб та просування ідеї надання інклюзивної гуманітарної допомоги. Головною метою даного проекта є підтримка зв’язків між лікарнями і громадами та забезпечення належного супроводу пацієнтів, які мають набагато більш обмежений доступ до медичних послуг після виписки з лікарні.

Керівник Проекту «Здоров’я» здійснює керівництво командою, включно зі Старшим Фахівцем Проекту, Технічними Фахівцями з Фізичної Реабілітації, Фізичними Терапевтами, Психологами та Працівниками з Психосоціальної Підтримки. Керівник Проекту «Здоров’я» забезпечує оптимальне використання ресурсів, виділених для його/її проекту, та координує зусилля відділів Логістики, Фінансів і Управління Кадрами організації HI для вчасного та ефективного надання допомоги. Керівник Проекту «Здоров’я» має налагодити тісну співпрацю з відділом Моніторингу, Оцінки, Обліку та Навчання (МEAL) з метою забезпечення належного збору даних та звітності щодо діяльності, яка здійснюється. Він/вона регулярно звітує Регіональному Керівнику в координації з іншими Керівниками та Технічними Фахівцями, залученими до реалізації стратегії НІ (з відділів Реабілітації, ПЗПСП та відділів, що працюють в інших галузях, у відповідності до мандату НІ та еволюції потреб).

1. Керування командою:

1.1. Керує роботою членів команди проекту (включно зі Старшим Фахівцем та співробітниками, які надають допомогу з реабілітації та ПЗПСП):

• Визначає індивідуальні цілі, оцінює якість роботи кожного співробітника, дбає про професійний і кар’єрний розвиток членів своєї команди, контролює компетентність виконання роботи;
• Організує та регулярно проводить наради з командою, організує та сприяєConducting clinical supervision and discussion meetings;
• resolves conflict situations within the team with the support of the regional supervisor and personnel management department, if necessary, facilitating the creation of a safe and healthy work environment in the team. ul>

  1.2. Manages the admission process and the selection of new employees to open positions.

  2. Provides project implementation together with the relevant services in accordance with the general standards and procedures:

  • weekly and performs planning and develops a plan of action on a monthly basis;
  • implements the project in accordance with proposals and selected budget;
  • provides a close relationship between components of physical rehabilitation and mental health and psychosocial Support (PSPSP) in accordance with the integrated approach used in the project;
  • controls costs and ensures the compliance of budget lines Accounting and training (MEAL) and technical specialists, controls the implementation of measures in accordance with internal technical standards and quality standards, providing accountability to beneficiaries and relevant interested parties. If necessary, proposes ways of improving and improving the activities to achieve the goals and compliance of the strategy;
  • prepares and oversees the implementation of partnership agreements with existing and potential partners; politician (a policy of preventing sexual exploitation and bullying, interdisciplinary approach that is mandatory, etc.) in the process implementation of his project;
  • coordinates actions and cooperates with the relevant internal services, especially the departments of logistics, personnel management, finance and technical resources; substantiate the decision on one or another implementation;
  • works closely with other project executives using synergias where This is possible.

  2.2. Provides effective management of project data:

  • being a responsible person for the project database, ensures the correctness of data collection and use of tools in the implementation of the project according to standards and in cooperation with the monitoring department, evaluation , Accounting and training (MEAL);
  • Provides a collection of data concerning the project and their regular application to the database and regulates access to sensitive information, ensuring its confidentiality;
  • regularly conducts the necessary changes to the database of the activity being carried out;
  • guarantees proper archiving and access to information and documents .

  2.3. Provides project activity reporting:

  • monitors the results of the results and covering of indicators within logic;
  • is responsible for the use of appropriate toolsNTI reporting: monthly, current, end, cluster reports, standard project manager (PM Box) and any other necessary reports;
  • regularly provides feedback on projects and progress, promptly informs about any -which problems, difficulties or delays with project implementation, providing their solutions to problems;
  • in cooperation with the department dealing Grants, on demand, draw up quality reports for financial agencies, if necessary, and controls compliance with the terms set by donors (grants, reporting, audit) in the project.

  2.4. Prepares and manages the evaluation of the project and its capitalization:

  • under the guidance of a regional supervisor provides regular review of project status;
  • creates materials on the project capitalization and training in previous experience , including taking into account errors by offering precautions and ways improvement.

  3. Technical competence: mental health, psychosocial and rehabilitation support to the beneficiaries and employees of the organization:

  • conducts assessments in hospitals and at community levels in order to determine needs: conducts a quick assessment on Community levels to identify needs, priority identification and service order (comprehensive approach to providing PZSPP and Physical Services rehabilitation).
  • Provides support to technical tools and guidelines that meet technical standards, providing appropriate data and providing them properly. in his/her industry sphere when it required.

  4. Impact and Communication:

  • contributes to the expansion of HI external influence by participating in appropriate coordination and network activities.
  • exchanged information about a project with partners, representatives of the authorities and other interested parties, if necessary. Interacts with appropriate stakeholders such as clusters, Ministry of Health, local authorities, other NGOs, etc.
  • adheres to internal guidance on proper communication and facilitates the establishment of communication strategy in the country. /ul>

    5. Business Strategy and Development:

    • on a request, makes a suitable contribution to the development of a program or operating strategy of organizing a country.
    • contributes to Development of new project proposals to continue or expand the project.
    • defines strategic priorities for health care interventions Regional leader, technical specialists and leaders of other departments.
    • defines and supports strategic partnership with various local organizations and, if necessary, supports these organizations in the development in local sectoral meetings (remote/personally) and organizes meetings with other health care entities in order to determine gaps and priorities. If necessary, this can also be pubto go to other sectors. e):
      • first level degree (bachelor or equivalent) in the field of international development, Humanitarian aid, human rights, project management or similar.
      • appropriate management qualification Projects
        
        

      Work experience:

      • minimum 3 years Project Management experience or in a similar position in the humanitarian sector or in public/private services to assist vulnerable sections to the population. No or other International NGOs

      Skills:

      • project cycle management
      < < l> English and Ukrainian - above average
      • Leadership
      • advanced user typical IT tools (office pack)
      • Training
      • Planning skills
      • Basic data analysis skills in Excel
      • Knowledge of humanitarian principles and context

      Preferably:

    • Knowledge of an international approach to health protection issues
    • Experience Mentories

    Personal qualities:

    • Excellent management, communication and diplomacy skills
    • Ability to work on your own and take initiative
    • flexibility
    • Ability to solve problems
    • practicality, Dynamic and result orientation
    • Ability to work as part of the team/network and maintain a positive working atmosphere
    • high level of motivation and proactive position
    • honesty
    <. l> Sensitivity to multicultural work environment

    preferably:

    • Sustainable ability to work under pressure and control Stress
    • Emotional maturity.

    Work conditions

    Contract: Labor (according to the legislation of Ukraine) Term

    employment type: full employment

    Advantages:

    • 30 calendar days of annual leave
    • Individual Psychological Consultations for Hi
    • Relocation Package can be provided for management positions and key positions if necessary
    • appropriate support measures for a person with disabilities (if necessary)

    Possibilities

    HI is an employer of equal opportunities. We appreciate diversityAnd we strive to create an inclusive environment based on mutual respect for all employees. We do not discriminate by age, gender, disability, religion, ethnic origin, skin color, race, marital status or other protected features. interested candidates, regardless of age, gender, disability, religion, ethnic origin, color leather, race, marital status or other signs, encourage a vacancy. help during interview please let us know the details you need.

    Submitting a Summary, the applicant consent to the processing of his personal data (in accordance with the legislation of Ukraine).

    How to apply:

    Please send a resume in English. ; FONT-STYLE: Normal " 23 February 2025 . The interviews will be held on a permanent basis until the vacancy is filled. We will only contact the candidates who are in the short-leaf. , that means your application has not been selected.

    Submitting a Summary, the applicant agrees to process his personal data (in accordance with the legislation of Ukraine).