Project Finance Manager in The HALO Trust

HALO Trust is the world’s largest humanitarian demining organisation, working to protect lives and restore livelihoods of people affected by conflict. Headquartered in the United Kingdom, HALO is a non-governmental, non-political, non-religious organisation currently working to remove the debris of war in over 30 countries.
The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and well-being of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.
Description :
The HALO Trust is seeking a highly qualified and motivated individual to join our organization as a Project Finance Manager, based in Brovary. The ideal candidate will hold a higher education degree in Finance, Accounting or a related field, minimum of three (3) years' work experience within a humanitarian organization.
Responsibilities:
Project Finance Manager is responsible for the successful planning and execution of projects within the Ukraine programme relating to revenue and expenditure.
Budget development and Planning

• Develop detailed original project budgets in Adaptive Planning and translate them into donor-specific formats
• Ensure all budgets comply with donor requirements, HALO budgeting processes, and broader programme needs
• Deliver budgets within agreed timelines and standards

Monitoring and Compliance

• Monitor the financial performance of active contracts, collaborating with relevant departments
• Support the development and implementation of corrective action plans as needed

Reforecasting and Financial Adjustments

• Prepare reforecasts in Adaptive and donor formats when project delivery deviates from the original plan
• Work cross-functionally to revise plans while maintaining compliance with donor and internal requirements

Financial Reporting

• Prepare accurate interim and final donor financial reports
• Provide detailed variance analysis and explanatory narratives
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Transaction Processing and Documentation

• Regularly review project expenditures to ensure cost eligibility
• Process financial transactions related to project activities
• Verify that all supporting documentation is complete, appropriate, and audit ready
• Deliver ad hoc financial reports, spend-out plans, budgets, and reforecasts as required
• Provide clear documentation of underlying assumptions and justifications

Donor Audit

• Provide transactional reports/documentation for grant/contract audits

Requirements:
Bachelor’s degree in Finance, Accounting or related discipline
Minimum 3 years of experience in financial management roles
Excellent understanding of statutory reporting and accounting standards Exceptional interpersonal and communication skills
Exceptional organizational skills and ability to manage multiple deadlines
Experience of mentoring and advising senior management
Strong numeracy and IT skills essential, and proficient in the use of Microsoft Office
Proven experience in developing and monitoring budgets
Fluent in written and spoken English is required
Working in the INGO sector

Terms and conditions:
 

• Labour law contract (24 days of annual leave, paid sick leave)
• Work schedule - 5/2 (8:00 - 17:00, one-hour lunchbreak (40 working hours per week)
• Competitive salary
• Medical and life insurance
• Basic psychosocial assistance
• Provision of all necessary material stuff and equipment
• Shuttle bus from Lisova metro station (Kyiv) and around Brovary
•  Assistance at the childbirth (Baby Box) and in enrolling a child in the 1^st grade (1^st Grader Set)
• Military exemption (80% of the staff)
• Work location - Brovary

Interested candidates who meet the stated requirements should submit their CV and a cover letter (maximum 2 pages) in English.