Project Coordinator - Eyes on Russia in Centre for Information Resilience

About CIRCIR is an independent, non-profit social enterprise dedicated to countering disinformation, exposing human rights abuses, and combating online behaviour harmful to women and minorities. We achieve these goals through research, digital investigations, strategic communications, building the capacity of local partners, and supporting media to amplify the impact of our work.Whilst CIR working language is English our staff are based across Europe, the UK and other countries reflecting the diversity of our workforce and our commitment to international collaboration.Role details:Contract Type: ContractorContract length: 1 year with the possibility of an extensionHours needed for this role: Full time onlyLocation: Kyiv, UkraineRole's ResponsibilitiesAs a Project Coordinator, you will be assisting, alongside the Project Director and Manager, in the administrative management of the project helping to meet deadlines, increase efficiencies, and ensure donor compliance.Project Coordination (70%)Assist the project manager in the development of project management documents, such as budgets, schedules, and project plansManage the project's group calendar and develop procedures to organize team meetings and movementsHelp the project director and project manager to monitor project progress and team members' performance and provide updates to stakeholdersGenerate spending reports and budget forecasts. Foster cross-team collaboration to help project team members complete project tasks and produce deliverablesManage the project's online storage system and communication channelsGeneral Administrative Support (20%)Track project members' timesheets, expenses, and recharge rate across the organizationAssist in planning travel, including flight bookings, hotel reservations, and train ticket purchases. Work with team members to ensure timely and correct submission of timesheets on a monthly basisAssist with Ukrainian-English translation where neededLiaison and Events (10%)Assist CIR staff in Ukraine during team trips, including managing relationships with suppliers and vendors in UkraineServe as point of contact for the project to all Ukraine-based suppliers and vendorsHelp manage with set up of workshops, conferences, and other related eventsOffer organizational support for skills-sharing workshops for NGO partners and project participantsRequirementsRequired qualifications and skillsAt least 1 year of experience in project planning and management and working with development partners, government agencies, including experience engaging and managing consultants and managing small budgetsKnowledge of and related to the humanitarian response to the Russian invasion of UkraineExperience in working with multi-stakeholders Experience planning workshops and events, organizing logisticsKnowledge/experience of travel bookings and organization. and shipmentExcellent writing skills Fluency of English language is requiredNon Essential Valued ExperienceExperience in international relations, open-source investigations and intelligence workAdvanced knowledge of excel and database managementExperience in copywriting and editingProficient management of Power Point or other presentation software (e.g. Canva)Educational Qualifications:Desirable: Bachelor's degree in international relations, Intelligence studies, Computer Science or related discipline.Essential: Certificate, Diploma or equivalent in financial/project management or other relevant disciplines in administration and programme management.Working Arrangements:This is a full-time role which will be based in Kyiv but can be worked flexibly from home. The tasking is expected to be entirely remotely based, although some in-person events with international travel are planned which the role holder would be expected to attend.Recruitment ProcessTo apply, please submit a 1-page covering letter along with your CV in your application. Shortlisted candidates will be invited to interview, which can be conducted remotely unless specified otherwise. CIR encourages applicants from under-represented communities.CIR is an equal opportunities employer. If you require adjustments or additional support to complete this process, please let us know in your application. Show more Show less Посадовий рівень Базовий рівень Тип зайнятості Повний робочий день Посадові обов’язки Інше Галузі Некомерційні організації і Початкова та середня освіта