Project Assistant in Terre des hommes Ukraine

The National Child & Youth Advisory Board (CAB) is a national platform connecting active youth from across Ukraine to contribute to state policies, reforms, and decision-making. The Board strengthens youth participation ecosystems, engages with government representatives, and amplifies the voices of young people through consultations, advocacy, and knowledge-exchange. To support ongoing operational, administrative, and coordination needs, Terre des hommes (Tdh) is recruiting a part-time Assistant who will work closely with the CAB Coordination Lead and support the processes required for smooth implementation of youth engagement activities.

Level of Effort

Parameter Detail

Estimated time ~10 hours/week

Duration 6 months (January 2026 – June 2026)

Expected start Mid-January 2026

Modality Remote, with optional Kyiv office presence if candidate is in Kyiv

Objectives

· Ensure timely coordination and documentation of CAB activities.

· Provide remote administrative support for meetings, communications and reporting.

· Maintain accurate program data, attendance logs, contacts and archives.

· Support organization of online/offline engagements and communication with youth.

· Contribute to PR/PWARs, progress reports, presentations and briefings

Area Responsibilities Expected Outputs

Documentation & Admin

 • Format agendas, minutes, reports, letters and spreadsheets.

 • Assist in preparing PRs, PWARs, meeting summaries and trackers.

•Maintain document archives (Drive/SharePoint). 

Well-structured document library and regular reporting packages.

Data & Monitoring 

• Manage contact lists, attendance sheets and Updated databases and

registers. 

• Update Excel/Sheets, Kobo forms and databases. • Support compilation of monthly analytical notes. monthly data summaries.

Communication &

Coordination •

Communicate with youth participants, mentors andparents. 

• Make phone calls to confirm attendance and gather details.

 • Draft updates, announcements and invitations. Timely sharing of information and follow-up confirmations.

Event & Meeting Support 

• Assist in scheduling online and offline events. 

• Prepare Zoom links, reminders and materials. 

• Help coordinate logistics for Kyiv-based or hybrid events. Organized sessions with ready material packs.

Additional Tasks (as needed) 

• Basic support with presentations, visuals or translations.

 • Follow-up on action points and maintain task trackers. 

• Support internal and external partner communication. Ad-hoc support delivered on time.

Reporting Line

The Assistant reports to the National CAB Coordinator / Child Protection Coordinator, with ongoing collaboration with project, logistics and MEAL teams as needed.

Required Profile

Essential:

· Ukrainian language — fluent (written and spoken).

· Strong command of Excel/Sheets, Word and Google Docs.

· Ability to manage documents, organise files and track deadlines.

· Strong communication skills, responsibility and attention to detail.

TO APPLY:

Qualified applicants are encouraged to submit their application (CV). Please indicate in the subject of the email the position 

Child Safeguarding Policy:

To commit to respect Tdh Risk Management Policies including Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy.

GDPR compliance:

By sending the application the candidate gives the consent for the personal data processing for recruitment processes solely.

Only those candidates that are short-listed for interviews will be notified.

We encourage qualified candidates to submit resumes as soon as possible, as applications will be considered on a rolling basis.

TdH is an equal opportunity employer and does not discriminate in its selection and employment practices based on race, colour, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.