Project / Administrative Assistant in Evropeysko-ukrayinske energetichne agentstvo, Asociaciya

Position: Project / Administrative Assistant

Company: European-Ukrainian Energy Agency
Location: Kyiv, Ukraine

EUEA is an independent non-profit organization open to all stakeholders in the Ukrainian Energy Efficiency (EE) and Renewable Energy (RE) sectors. We aim to contribute to the gainful and transparent development of these markets in Ukraine by promoting fair and sustainable business practices, raising public awareness of energy issues, and influencing government energy policy. Our current focus sectors are Energy Efficiency, Renewable Energy, and Sustainability.

Responsibilities and Job Description

The European-Ukrainian Energy Agency is seeking a candidate to fill the position of Project / Administrative Assistant. The employee in this role will provide administrative support to the office and contribute to specific projects in the energy, energy efficiency, and sustainability sectors.

The main duties will depend on the qualifications and background of the candidate and might include, but will not be limited to:

• Invoicing: Managing invoicing for EUEA member companies and maintaining communication with members regarding payments.
• Newsletter Preparation: Preparing monthly newsletters for EUEA members, including searching for information, creating the newsletter, and managing the mailing list.
• Event Coordination: Organizing and coordinating events.
• Grant Project Participation: Coordinating and participating in current grant projects.
• RES Policy Work: Engaging in renewable energy policy work, with the depth of involvement determined by the candidate's desire and skills.
• Document Management: Translating, editing, formatting, and proofreading documents in English.
• Administrative Support: Providing administrative support, including managing office supplies and operations, correspondence, calls, logistics, and technical support.
• Scheduling: Booking and scheduling meetings.
• Records Management: Organizing files, keeping records, and maintaining databases.
• Data Compilation: Compiling data, statistics, and other information for reports to the management team.
• Other Tasks: Performing other tasks as required.

Required Qualifications and Skills

• Experience: 1–3 years of experience in a similar position is preferred.
• Domain Knowledge: Prior experience in energy, energy efficiency, and sustainability or a strong interest in developing expertise in these areas is advantageous.
• Learning and Development: A strong desire to learn, grow, and develop in an international multicultural environment.
• Technical Skills: Excellent skills in Word, Excel, PowerPoint, and Canva.
• Language Proficiency: Fluent spoken and written English andUkrainian.
• Coordination and Communication: Strong coordination and communication skills.
• Teamwork and Learning: Motivation for fast learning and effective teamwork.

Work Format

• Full-time: The position is full-time.
• Location: Work primarily in the office, with the possibility of discussing a remote work format (not fully remote).

Vacancy Response Procedure

Please send a motivation letter and resume to [email protected] with the subject: Project/Administrative Assistant.

• Deadline: August 20, 2024
• Interview Process: Candidates who pass the initial screening will be invited for an interview.
• Start Date: The selected candidate is expected to start in early September 2024.