Program manager | Program Manager Kyiv in Malteser International

Malteser International is an international humanitarian aid organization operating under the auspices of the Sovereign Order of Malta. For more than 60 years, we have provided relief and recovery support to people during and after conflicts and disasters around the world. Christian values ​​and humanitarian principles form the basis of our activity. In more than 30 countries in Africa, the Americas, Asia, Europe and the Middle East, we support people in need, regardless of their religion, background or political beliefs.

Since the start of the war in eastern Ukraine in 2014, Malteser International has been working with three local partner organizations in the field of mental health and psychosocial support (MHPSS). Since the full-scale invasion on 24 February 2022, Malteser International has rapidly expanded its humanitarian operations to respond to the growing needs across the country, partnering with more than 8 local organizations to provide critical assistance to people affected by the crisis. Today, Malteser International's humanitarian response includes the distribution of food, hygiene kits, winter kits, housing assistance and MPCA in hard-to-reach areas of Eastern and Southern Ukraine to reduce challenges and risks to people's lives. The international network of the Order of Malta supports people affected by the war in Ukraine and will continue to do so as long as help is needed.

To implement its activities in Ukraine, Malteser International is looking for a Program Manager. 

We offer:

• Start date: March 2026

• Place of work: Kyiv

• Contract duration: one year

• Salary according to qualifications and experience, from UAH 170,000 before taxes

• Health insurance, psychosocial support (PSS)

• 36 days of paid annual leave + internal benefits package

Main duties and responsibility

Project cycle management

1. Ensure timely and quality project cycle management of the MI humanitarian response program in Ukraine, which is implemented by local partners.

2. Support the development of needs assessments, concept notes and project proposals for new projects, ensuring consideration of humanitarian standards and cross-cutting issues. Ensure close coordination with local partners to support the development of their activities and input into project proposals.

3. Supportmonitor and provide advice on the implementation of projects by partners regarding detailed time planning, compliance with technical standards and necessary adaptations.

4. In cooperation with the MEAL Malteser International (MI) team, ensure regular monitoring and evaluation of projects and provide recommendations to partners in cases where project activities need to be adjusted according to the results obtained.

5. Ensure the fulfillment of reporting obligations to the relevant clusters and within the Humanitarian Response Plan (HRP).

6. Support the preparation of briefings and presentations for key stakeholders, beneficiaries and the donor community to highlight project activities and results.

7. Ensure timely preparation of all necessary materials for donors, including reports, work plans and other documents within the project, and conduct final review спільно з CO/HQ та місцевими партнерами.

8. Підтримувати Координатора програм в участі в засіданнях кластерів за потреби.

УПРАВЛІННЯ

1. У координації з Директором та Координатором програм сприяти визначенню потреб у персоналі, добору та найму відповідних працівників національного офісу, а також місцевих і міжнародних технічних консультантів за needs.

2. Provide general supervision and mentoring of country office staff in line with line management, including performance appraisals, staff development and other management matters.

PARTNER SUPPORT AND DEVELOPMENT

1. Ensure effective communication and collaboration with partner organizations.

2. Support the development of the capacity of the partner program team staff through on-the-job training and the implementation of special capacity building activities.

3. Support the conduct of "MI partner assessments" and provide further support/development of priority capacity development plans with their revision according to the planned timelines.

EXTERNAL REPRESENTATION AND INTERACTION

1. Participate in relevant clusters, events, meetings and conferences.

2. Build and maintain proper relations with partner organizations, national authorities, international and national organizations, donors, embassies and other interested parties in Ukraine.

3. If necessary, accompany representatives of donors and other official visitors during field visits.

Necessary knowledge and skills

• Knowledge of the humanitarian context of Ukraine, features of the main sectors, such as shelter, winterization, cash, protection, etc.
• Fluency in Ukrainian and English (oral and written).
• Work experience and understanding of the context of frontline oblasts.
• Previous experience in managing partners with the provision of technical support and advisory support for donors.
• Knowledge of reliable nationalnational organizations for the development of partnerships.

Qualification requirements

• At least 3 years of experience in managing humanitarian projects in Ukraine (required).
• At least 2 years of proven experience in coordinating national partners.
• Proven knowledge of the main sectors, cluster coordination, work with donors and project cycle management.
• Fluency in Ukrainian and English languages (mandatory).
• Experience in implementing projects financed by institutional donors (ECHO, UHF, etc.).
• Ability to adapt and show flexibility according to the context of Ukraine.

Working at Malteser International

Malteser is an equal opportunity employer and welcomes applications from all candidates regardless of gender, religion or background.

Malteser International is committed to protecting people within its programs from exploitation, violence and sexual harassment and has policies in place regarding this commitment (including a Code of Conduct) that set out the expected behavior and responsibilities of all employees, consultants and other representatives of the organization. Malteser International conducts reference and background checks on all employees (including criminal record checks for certain positions). Any candidate offered a job at Malteser International will be required to sign the MI Code of Conduct as an annex to their employment contract and agree to act in accordance with the provisions of this document.

Whether you work as a specialist in an overseas mission or in one of our regional offices, we offer a challenging and dynamic work environment within an experienced international team. More than 1,000 national and international staff are currently working in various crisis and disaster-affected regions around the world, as well as in our regional offices in Cologne and New York. For more information, please see the materials here.

If you wish to apply for this position, please submit a package of documents (resume, cover letter) by March 06, 2026 through our online job portal using link:

https://jobs.malteser-international.org/de/job-offer-list/job-detail/Program-Manager-National-Position-758.html

Program Manager - National Position

Malteser International is the international humanitarian relief agency of the Sovereign Order of Malta. For over 60 years we provide relief and recovery for people during and following conflicts and disasters around the world. Christian values and humanitarian principles form the foundations of our work. In over 30 countries in Africa, the Americas, Asia, Europe,  and the Middle East, we support people in need – regardless of their religion, origin or political convictions.

Since the start of the war in eastern Ukraine in 2014, Malteser International has been working with three local partner organizations in the sector of mental health and psycho-social support (MHPSS). Following the full-scale invasion on 24 February 2022, Malteser International has expanded its humanitarian support rapidly to address the growing needs across the country in partnership with more than 8 local partners to provide critical support and relief to people affected by the crisis. Today, Malteser International’s humanitarian response includes distribution of food, hygiene items, winter kits, Shelter and MPCA to hard-to-reach areas in Eastern and Southern Ukraine to alleviate challenges and risk of people lives. The international network of the Order of Malta stands with the people affected by the war in Ukraine and will continue to do so for as long as help is required.

For its work in Ukraine Malteser International is looking for a Program Manager. 

Your responsibilities:

• Ensure timely and high-quality project cycle management for MI`s humanitarian response program in Ukraine, which is implemented by local partners. 
• Support the development of staff capacity of the partner’s program team through on-the-job training and specific capacity-building measures
• Build and maintain good relations with partner organizations, national authorities, international and national organisations, donors, embassies and other stakeholders in Ukraine. 
• Accompany donor representatives and other official visitors on field visits as necessary. 

Your profile:

• Context and working experience in frontline oblasts 
• Previous experience in managing partners through technical and donor advisory 
• Minimum of 3 years in managing humanitarian projects in Ukraine (Mandatory)
• Fluency in Ukrainian and English (Mandatory)
• Implementation experience for projects from institutional donors (ECHO, UHF, etc.)

What we offer:

• Start Date: ASAP
• Duty Station: Kyiv
• Duration of contract: 1 year
• Salary according to qualification and experience, starting from  3470,26 EUR gross
• Medical insurances, PSS
• 36 day per year AL + internal benefits

Working for Malteser International

Malteser is an equal opportunity employer and welcomes applications from all people, regardless of gender, confession or origin.

Malteser International is committed to safeguarding people within our programmes from exploitation, abuse and sexual harassment and has specific policies on this commitment (including a Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. Malteser International conducts reference and background checks for all staff (including criminal records check for specific roles). Any candidate offered a job with Malteser International will be expected to sign MI’s Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these document

Whether you work as a specialist on overseas service or in one of our regional offices - we offer you a challenging working environment in an experienced international team. More than 1,000 national and international staff are currently deployed in various crisis and disaster areas around the world as well as in our regional offices in Cologne and New York City. For more information please have a look here.

How to apply:

If you are interested in this position, please apply online at our job portal. Kindly submit your extensive application (CV, letter of motivation, copies of diplomas and three professional references) until 06.03.2026

https://jobs.malteser-international.org/de/job-offer-list/job-detail/Program-Manager-National-Position-758.html