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Program Coordinator – Reporting and Data Management / Program Coordinator – Reporting and Data Management in Save the Children
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Save the Children
Save the Children International is a humanitarian organization with more than 100 years of history. Save the Children was founded in May 1919 in London. SCI has been working in Ukraine since 2014. It started its work in the territory of Donetsk region. Currently, SCI is expanding its activities to eight cities of Ukraine. We work in the areas of education, child protection, overcoming child poverty, health care, and also conduct advocacy activities related to the protection of children's rights.
Purpose of position:
Program Coordinator is a new position in the Southern Regional Office. The primary purpose of this function is to support the Program Manager in making informed decisions based on collected and analyzed data from SCI programs and other external resources. He/she will help visualize information and include it in reports.
KEY AREAS OF ACCOUNTABILITY:
General Responsibilities:
The Reporting Coordinator plays an important role in ensuring accurate, timely and efficient reporting in the Southern Regional Offices. This position involves collecting data from various sources, preparing detailed reports and analyzing information to support the decision-making process. The Reporting Coordinator will collaborate with multiple departments to streamline reporting procedures and maintain data integrity.
Specific Responsibilities:
Data collection and analysis :
- Collect and consolidate data from various departments and systems.
- Analyze data to identify trends and patterns.
- Ensure accuracy and data integrity through validation and verification processes.
Preparation of reports:
- Develop, create and distribute regular and ad hoc reports.
- Create comprehensive reports that are clear, concise and tailored to the needs of the Southern Regional Office program.
- Maintain and update report templates and formats as per necessary.
Improvement of processes:
- Evaluation of current processes of reporting and providing recommendations to improve efficiency.
- Implementation of reporting and data analysis best practices.
- Collaboration with IT, MEAL and other departments to develop automated reporting solutions.
Stakeholder Communication:
- Interact with internal and external stakeholders to gather reporting requirements and resolve queries.
- Provide training and supporting team members with reporting tools and procedures.
- Ensuring timely and accurate delivery of reports to stakeholders.
Documentation and compliance:< /p>
- Maintenance of detailed documentation of reporting processes and methodologies.
- Ensuring compliance of reporting activitiesorganizational ethics and relevant regulations.
Technical skills:
- Using reporting and data analysis tools such as Excel, SQL, Tableau or similar software.
- Troubleshooting reporting tools and data sources.
General Responsibilities
Comply with Save the Children's child protection policies and practices, code of conduct, health and safety, equal opportunities and other relevant policies and procedures. Other tasks as assigned by supervisor.
Skills and Behavior (SCI Values in Practice)
Responsibilities:
< ul>Ambition:
- Sets ambitious and challenging goals for himself and his team, takes responsibility for his own personal development and encourages his team to do the same.
- Widely shares his personal vision for Save the Children, engages and motivates others.
- Future oriented, thinks strategically and globally.
Collaboration:
- Builds and maintains effective relationships with team, colleagues, members and external partners and supporters.
- Values diversity, sees it as a source of competitive advantage.
- Available, good listener, easy to communicate with.
Creativity:
- Develops and encourages new and innovative solutions.
- Willing to take disciplined risks.
Integration:
- Honest, encourages openness and transparency; demonstrates the highest levels of integrity.
Qualifications, experience and qualities:
Education:
< p>Bachelor's degree in business administration, finance, data science or related field.Experience:
2 years experience in data reporting, analysis or related field.
Skills:
- Strong analytical and problem-oriented skills.
- Proficiency in Microsoft Office , especially Excel.
- Knowledge of reporting and data visualization tools (eg Tableau, Power BI).
- Excellent communication and interpersonal skills.
- Ability to manage multiple tasks and prioritize effectively.
Abilities:
- Ability to analyze information, evaluate options, and think strategically and plan. >
- Good analytical (thinking) skills with the ability to create high-quality analytical reports, cases.
- Ability to take initiative, both independently and as part of a team.
- Strong commitment to ensuring high level of service provision (both internally and externallyinternal stakeholders).
- Commitment to understanding the mission, vision and policies of Save the Children.
- Excellent communication skills – presentation, negotiation, analysis, reflection.
- Understanding of complex issues affecting children's access to education, their participation, inclusion and retention in education in Ukraine.
- Excellent knowledge of MS Word, Excel, PowerPoint.
Attitudes:
- Teamwork and the ability to work under pressure.
- Work-related child protection.
- Be non-discriminatory and gender-sensitive.
We offer:
- Official employment
- International working conditions
- Working day from 9:00 a.m. to 5:00 p.m.
- Office location in the center of Mykolaiv
Child protection:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to protecting children from abuse.
Health and Safety:
The incumbent must perform their duties in accordance with SCI's health and safety policies and procedures.
Diversity, Equity and Inclusion:
SCI is committed to creating a truly inclusive, effective and representative organizational culture, promoting equity and diversity among its employees and eliminating unlawful discrimination.
Ready to hire an employee with a disability.
KEY AREAS OF ACCOUNTABILITY
Role and responsibilities
The Reporting Coordinator plays a crucial role in ensuring accurate, timely, and efficient reporting within the SAO. This position involves gathering data from various sources, and analyzing information to support decision-making processes. The Reporting Coordinator will collaborate with multiple departments to streamline reporting procedures and maintain data integrity.
Specific responsibilities:
1. Data Collection and Analysis:
< p> - Collect and consolidate data from various departments and systems.- Analyze data to identify trends and patterns.
- Ensure data accuracy and integrity through validation and verification processes.
2. Report Preparation:
- Develop, generate, and distribute regular and ad-hoc reports.
- Create comprehensive reports that are clear, concise, and tailored to the needs of the SAO programme.
- Maintain and update report templates and formats as necessary.
3. Process Improvement:
- Evaluate current reporting processes and recommend improvements to enhance efficiency.
- Implement best practices for data reporting and analysis.
- Collaborate with IT, MEAL and other departments to develop automated reporting solutions.
4. Stakeholder Communication:
- Liaise with internal and external stakeholders to gather reporting requirements and address inquiries.
- Provide training and support to team members on reporting tools and procedures.
- Ensure timely and accurate delivery of reports to stakeholders.
5. Documentation and Compliance:
- Maintain detailed documentation of reporting processes and methodologies.
- Ensure compliance with organizational policies and relevant regulations in reporting practices.
6. Technical Skills:
- Utilize reporting and data analysis tools such as Excel, SQL, Tableau, or similar software.
- Troubleshoot and resolve issues related to reporting tools and data sources.
General
- Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
- Other duties as assigned by line manager.
SKILLS AND BEHAVIOURS (SCI Values in Practice)
Accountability:
- Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
- Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
- Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically and on a global scale.
Collaboration:
- Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
- Values diversity, sees it as a source of competitive strength.
- Approachable, good listener, easy to talk to.
Creativity:
- Develops and encourages new and innovative solutions.
- Willing to take disciplined risks.
Integrity:
Honest, encourages openness and transparency; demonstrates highest levels of integrity.
QUALIFICATIONS, EXPERIENCE AND ATTRIBUTES:
Education:
Bachelor’s degree in Business Administration, Finance, Data Science, or a related field.
Experience: 2 years of experience in data reporting, analysis, or a related field.
Skills:
- Strong analytical and problem-solving skills.
- Proficiency in Microsoft Office Suite, especially Excel.
- Familiarity with reporting and data visualization tools (e.g., Tableau, Power BI).
- Excellent communication and interpersonal skills.
- Ability to manage multiple tasks and prioritize effectively.
Skills/Abilities:
- Ability to analyse information, evaluate options and to think and plan strategically
- Good analytical (thinking) skills with ability to produce quality analytical reports, case studies
- Ability to take initiative, independently as well as part of a team
- Strong commitment to providing high levels of service delivery (both internal and external stakeholders)
- Commitment to and understanding of Save the Children’s mission, vision and policies
- Excellent communication skills – presentation, negotiation, analysis, reflection
- Understanding of the complex issues that affect children’s access, participation, inclusion and retention in education in Ukraine
- Excellent knowledge on the MS Word, Excel, Power Point
Attitude:
- To work in a team and able to work under pressure
- To protect children in connection to the work
- To be non-discriminatory and gender sensitive
We offer:
- Official employment
- International working conditions
- Working day from 9 a.m. to 5 p.m
- Location of the office in the center of Mykolaiv
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety:
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Diversity, Equity and Inclusion:
SCI is committed to create a truly inclusive, effective and representative organizational culture, encouraging equity and diversity among its employees and eliminating unlawful discrimination.
Ready to hire an employee with disability.
