Program Coordinator in Project HOPE

Project HOPE is an international NGO of more than 900 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and responded to humanitarian crises worldwide.

CODE OF CONDUCT

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.

Position Purpose

The primary responsibility of the Program Coordinator is to support the implementation of services in an emergency setting. The Program Coordinator conducts and support assessments, is responsible for the program development process with technical and support departments. S/he will act as a liaison between the program and HQ teams for the continuation of program implementation and development. S/he raises issues to take timely decisions as necessary. . Program Coordinatormanages, depending on the staffing plan, technical and core department inputs including Finance, Logistics and HR, towards the improvement of program decisions and actions. They coordinate start up activities; develop proposals including budgets, logical frameworks, and detailed work plans. The Program Coordinator represents Project HOPE at external meetings, liaises with local authorities, members of affected communities, and collaborates with humanitarian actors. They support the Team Leader and/or the Director of Emergency Response and Preparedness. S/he deploys when needed to implement activities related to the emergency response.

Main Responsibilities

• This role will encompass general Program Coordinator deliverables on planning and scheduling for various integrated project work plans and processes in close coordination with the sector leads. 
• Assist and participate in gathering and analyzing status, issues, risks, decision tracking, as well as ensure program protocols are applied and followed in close collaboration with sector leads.
• Independently develop new processes and manage projects as budget holder if needed to facilitate delivery of the program (e.g. resource management processes).• Assist with quality activities, including gathering data for reports or performance indicators.
• Maintain status updates for quality and accountability work plan.• Maintain quality and accountability tracking tools for all active projects• Ensure that programs are in compliance with laws; local, state, and external rules and regulation;
• Oversee the systematic and continuous data collection and analysis on the progress of activities over time and monitor results in terms of timeliness, quality, accuracy in line with the logical framework approaches (LFAs) best practice and project documents;
• Provide guidance to national program staff to ensure successful implementation and reporting of all current and future programs, grants and contracts when appropriate• Monitor the progress of each project and assist with the identification of issues and prepare succinct presentation of this information for the weekly Senior Management team (SMT).
• Coordinate the production of various informational grant program-related documents upon request by senior management
• Assist in the recruitment, selection and training of qualified program staff including onboarding and designing performance objectives.
• Actively contribute in writing new project proposals for institutional and private donors;• Contribute in identifying program funding opportunities
• Maintain flexibility to take on added responsibility as and when needed.
• Attend, upon delegation, coordination meetings on behalf of the organization, gather and share information, develop and nurture contacts within the donor community, government and other NGOs as appropriate
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.
• Maintain frequent communication with Sector Leads/Coordinators and Field Coordinators to ensure program activities and objectives are communicated; ? Work with all relevant staff to ensure the coordination of programs supplies are within budgeted targets; ? Attend coordination meetings which are relevant to country activities 
• Interface with national government and relevant agencies as necessary• Maintain regular communications with Desk/HQ for all programmatic aspects and operational matters related to the implementation of all grants.
• Ensure application and compliance of security protocols and policies

Educational background Master’s/ bachelor’s degree in humanitarian affairs, international affairs, public health, management, or other relevant studies

Years of Experience: Minimum of five years of professional experience in humanitarian relief; or equivalent combination of education and experience• Significant experience managing projects in developing countries or similar context, ideally in humanitarian response situations

Language Skills:

• Fluency in written and spoken English and Ukrainian
  
  

IT Technical Skills:

• Proficiency with MS Word and Excel (advanced skills).
• Strong skills in computer regarding basic programs.

Thank you for interst to Project HOPE!