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Program Assistant / Program Assistant in People in Need
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People in Need
Work location: Mykolaiv
Start date: The opening of this position is subject to confirmation of funding from donors, which the organization expects in the near future. Candidates are selected in advance and on a conditional basis. The final decision on the conclusion of the employment contract will be made after confirmation of funding.
Duration of the contract: 2-month trial period with possible extension in case of availability of funding
The "Man in Need" organization has been operating in Ukraine since the beginning of August 2014, and since then, humanitarian programs have been expanding rapidly. At this time, "Lyudyna v bidi" is one of the main humanitarian organizations in Ukraine that provides neutral and independent humanitarian assistance to people affected by the conflict.
PIN is an equal opportunity employer, therefore applications are accepted from all qualified candidates without discrimination on any grounds, including race, ethnicity, nationality, age, religion, disability, sexual orientation, gender identity and others. PIN accepts applications from diverse groups and values diversity.
General information about the employee role:
Senior program is responsible for correctness the completeness of the provided information, ensuring the timely and effective implementation of the department/project action plan, and the preservation (archiving) of all assigned and received documents accordingly. bold">Description of general dutiesThe assistant reports to the Seniorstyle="font-style: italic"> specialist programs reporting to the Regional Manager for the South. He/she provides direct support to the assigned sectoral team and is required to provide information upon request and collaborate with departments such as Grants and Reports, Monitoring and Evaluation, or any other department that provides or is relevant to the implementation of PIN activities in the region. local communities, etc.), as well as interaction and coordination with them in the region of subordination.
>The employee is obliged to comply with the requirements of the Policy regarding local personnel and the Rules of internal labor procedures, to comply with safety instructions, fire safety, and other mandatory instructions and procedures related to his work.
The employer has the right to give the employee other tasks within the scope of his authority and specialization. In the case of urgent work and production necessity
In the case of a large number of different tasks to be performed by the Employee at the same time, the Employee must first perform the most urgent and important tasks.
Requirements for the candidate:
Education, certifications:
- Bachelor's degree or professional education in a field relevant to the advertised position.
Work experience:
- Any relevant experience (including internships) related to administrative work, public service, social and community activities, event/event organization, humanitarian work, etc.
English language:
- Level - intermediate (Intermediate).
Professional / Technical Competencies:
- Proficiency in MS Word, Excel, PowerPoint, etc.
- Basic Excel skills (spreadsheets, simple formulas).
- Use of e-mail, shared drives and onlinetools for cooperation.
- Ability to master internal databases and information systems.
- Basic management of office administration (registration, correspondence, documentation management).
- Support of procurement processes. Help with logistics (organization of trips, events).
Specific behavioral competencies:
- Self-management
- Result orientation
- Flexibility and openness to change
Other requirements:
- communication skills with different age groups;
- analytical thinking;
- ability to work in a team;
- high self-organization and self-control;
- ability to work under pressure time;
- attention to details;
- ability to conduct field visits and travel between populated areas.
Details of field trips
- Regular field work covering Mykolaiv and Kherson regions.
We offer:
- Competitive salary on the PIN salary scale
- Professional development opportunities through various capacity building activities such as trainings, seminars and more
- 28 days of annual leave + 3 New Year's bonus days of leave.
- One day per week remote work opportunity for office workers.
- Accommodation and per diem allowance for business trips outside the fixed office area and/or in cases of excessive distances or travel time, in accordance with People in Need's travel policy.
- Provision of a laptop, mobile phone (including prepaid SIM cards) and People in Need branded products (backpack, thermal mug, notebook, portable charger).
People in Need offices are equipped with all necessary security and energy independence with continuous access to the Internet.
- Free coffee, tea, milk and water in the offices.
- Multicultural and friendly atmosphere in the team, about 300 employees in the program in Ukraine.
How to apply:
Please send clearlymarked resume and cover letter. Please note that we will only contact selected candidates. Written tests and interviews will be conducted on a rolling basis and the vacancy will be closed upon confirmation of candidacy for the position.
Please note that PIN does not charge a fee at any stage of the recruitment process.
