Program Assistant (Livelihood) in People in Need

Place of work: Kharkiv

Start date: March 2026

Duration of the contract: 2-month trial period with a possible extension in case of successful completion.

The organization "Man in Need" has been operating in Ukraine since the beginning of August 2014, and since then, humanitarian programs have been expanding rapidly. At this time, "Lyudyna v bidi" is one of the main humanitarian organizations in Ukraine that provides neutral and independent humanitarian assistance to people affected by the conflict.

PIN is an equal opportunity employer, therefore applications are accepted from all qualified candidates without discrimination on any grounds, including race, ethnicity, nationality, age, religion, disability, sexual orientation, gender identity and others. PIN accepts applications from diverse groups and values diversity.

General information about the employee role:

General Responsibilities Description:

•    Participates in weekly department operational meetings including reporting and work planning. 

•    Constantly underhigher qualifications in the following areas:

• SME analysis, business plans, cash flow reports
• fundamentals of accounting, marketing, e-marketing tools
• other topics approved by management through trainings, webinars, literature

•    Executes the approved plan implementation of the activity, informs the manager about the risks. 

•    Distributes information about project conditions. 

•    Monitors the dynamics of applications for participation in the project, offers ways to increase the effectiveness of information activities.  conclusions 

•    Telephone interview: gathering and checking additional information. 

•    Field visit: checking conditions, collecting documents, drawing up a report with a reasoned decision on the grant. 

•    Participates in the Grants Decision Making Committee, justifies the position. 

•    Forms beneficiary cases, checks completeness of documents. 

•    Prepares an agreement on the provision of financial assistance (business grant), ensures signing and archiving, cooperates with the accounting department for payment. 

•    Receives and forwards complaints to the department head. 

Documentation and Reporting

•    Collects and submits project updates (daily/weekly/monthly), including monitoring and evaluation reports. 

•    Organizes documentation archiving, scanningand uploading to the ELO system. 

•    Contributes to the preparation of reports, plans, presentations of project results. 

External Relations

•    Represents PIN to stakeholders (international/public organizations, local institutions, government bodies, donors). 

•    Coordinates interaction with other organizations and local authorities. 

•    Informs supervisor of conflicts, duplication or gaps and proposes solutions. 

Experience by profession:

• Experience in the public sector, development projects or the humanitarian field is desirable. 
• Desirable experience of cooperation with local authorities and non-governmental organizations. 
• Experience with databases, registers or CRM systems is an advantage. 

English language:

Entry level.

We offer:

A competitive salary on the PIN scale: 700; normal"> 1006 EUR (before tax) on probationary period + 3% after probationary period;
• Professional development opportunities with the help of various capacity building activities, such as trainings, seminars and more
• 28 days of annual leave + 3 New Year bonus days of leave.
• One day per week remote work opportunity for office workers.
• Cost and per diem allowance for work travel outside the region of the fixed office and/or in cases excessive distances or travel time, in accordance with People in Need's travel policy.
• Provision of laptop, mobile phone (including prepaid SIM cards) and People in Need branded products (backpack, thermos, notebook, portable charger).

• People in Need offices equipped with all the necessary security and energy independence facilities with continuous access to the Internet.

• Free coffee, tea, milk and water in the offices.
• Multicultural and friendly atmosphere in the team, about 300 employees in the program in Ukraine.

How to apply:

Please send a clearly marked resume and motivation letter. Please note that we will only contact selected candidates. Written tests and interviews will be conducted on a rolling basis and the vacancy will be closed upon confirmed candidacy for the position.

Please note that PIN does not charge a fee at any stage of the recruitment process.