Program assistant in The Right to Protection, CF

GENERAL INFORMATION

BF "Right to Protection" (hereinafter - the Foundation) is a charitable organization that focuses its activities on providing assistance to internally displaced persons (IDPs), victims of war, refugees and stateless persons. The Fund is an executive partner of the UNHCR and monitors the situation of protection of the rights of IDPs, providing legal assistance and strengthening the humanitarian response in 22 regions of Ukraine, and also promotes changes in the national legal base, bringing it into line with international standards in the field of human rights.

The project "Complex services for the protection of the civilian population affected by hostilities and improving the resilience skills of workers who come to help first" aims to protect and supporting the rights of internally displaced persons, war-affected populations, stateless persons, and veterans and their families at the national, local, and individual levels. In 2026, the Fund, as part of the project, will monitor the protection of the rights of IDPs and provide free legal assistance to internally displaced persons, stateless persons, veterans and their families in the regions of Ukraine.

The geography of activity includes the Sumy, Chernihiv, Kharkiv, Zaporizhzhya, Donetsk, Dnipropetrovsk, Mykolaiv, Kherson, Odesa, Poltava and Kirovohrad regions. The territory of implementation may change depending on the security situation and the needs of the project.

Within the current project, the Foundation is working on improving the living conditions of people in compact housing. The project involves monitoring the condition of the premises to determine priority repair works, drawing up defect reports, holding tenders for selecting contractors and performing repair works, which will be accepted by the relevant institutions in terms of quantity and quality. The goal of the project is not only to improve the physical living conditions, but also to ensure greater stability and security for vulnerable groups of the population, supporting their right to a dignified life.

The purpose of the position of Program Assistant is to ensure system control and stability of program processes, support compliance of activities directly with the internal policies of the Fund and donor requirements, as well as effective coordination of administrative and program processes to ensure high-quality and timely implementation of program tasks. The program assistant is a key link that guarantees structured procedures, timely monitoring of indicators, reliable documentation management and effective internal coordination, supporting the head of the department in strategic and operational management of the program.

Key responsibilities:

• The program assistant coordinates all administrative and program processes directly, ensuring effective andsleep implementation of tasks. He/she prepares, updates and maintains standard operating procedures (SOPs), monitors their compliance by the team and timely identifies gaps or risks of non-conformance, proposing ways to eliminate them. 
indicators, systematizes data and prepares analytical materials for the head of the department, supporting operational and strategic decision-making.
• Interaction with the Shelter cluster and other partners involves participation in work meetings, fixing key decisions and communicating administrative and programmatic issues, ensuring consistency of team actions and compliance with standards coordination.
• The software assistant coordinates the internal work of the team, systematizes information flows, prepares internal instructions and recommendations for the implementation of updates, supporting the stability and transparency of work directly at all levels.

Professional knowledge:

• The candidate must have experience in humanitarian or donor programs, with an understanding of the cluster approach and the specifics of Shelter-areas. It is important that he/she has practical skills in maintaining program documentation, preparing and maintaining SOPs, as well as monitoring key performance indicators.
• The candidate is expected to be able to systematically work with large volumes of information, analyze data, prepare analytical summaries and clearly formulate conclusions for the head of the department. A high level of organization, attention to detail and the ability to control processes at all stages of task implementation are mandatory.
• The candidate must demonstrate independence and proactivity in completing tasks, effectively coordinate teamwork and maintain internal process discipline. Experience interacting with partners, participating in cluster events and work meetings is an added advantage.
• Required technical skills include confident work with Google Workspace, Excel/Sheets, Asana, Zoom and other tools for monitoring, tracking and coordinating processes.
• Comply with the Foundation's Code of Conduct and Policies. 

We offer:

• Contract until the end of December 2026 with the possibility of extension depending on funding and performance.

• Opportunity to work with one of the leading Ukrainian human rights and humanitarian NGOs.

• Support and mentoring.

• Opportunity for professional growth.

• A warm and friendly team.

Application process

Send your resume and motivational letter to[email protected],noting in the subject of the letter "Program Assistant_Kyiv". Replywill be sent only to those selected for an interview. Please do not make additional calls.

Applications are accepted until 27 March 2026