Procurement Officer / Procurement Officer in People in Need

Place of work: Kyiv

Start date: February 2026

Duration of the contract: 3-month trial period with possible extension in case of successful completion and availability of funding

Organization "People in Need" has been operating in Ukraine since the beginning of August 2014, and humanitarian programs have been expanding rapidly since then. At this time, "Lyudyna v bidi" is one of the main humanitarian organizations in Ukraine that provides neutral and independent humanitarian assistance to people affected by the conflict.

PIN is an equal opportunity employer, therefore applications are accepted from all qualified candidates without discrimination on any grounds, including race, ethnicity, nationality, age, religion, disability, sexual orientation, gender identity and others. PIN welcomes applications from diverse groups and values diversity.

General Responsibilities Description

General Role Information employee

Under the general supervision of the Lead Procurement Specialist, the procurement specialist is responsible for the effective provision of procurement services to achieve the best value for money, as well as timely and high-quality program maintenance and beneficiaries of the "Person in Need" (PIN) mission in Ukraine. 

The Procurement Specialist provides solutions to a wide range of complex procurement and supply chain issues, facilitating a collaborative, customer-centric, quality and performance-driven approach. Key deliverables impact the overall effectiveness of the procurement management mission and the successful implementation of programs.

General Responsibilities

The Procurement Specialist is responsible for organizing and conducting all phases of the procurement process in accordance with the organization's policies and procedures. Ensures transparency and efficiency of procurement, maintains proper communication with internal departments and external suppliers, and maintains proper document flow and archiving. 

Internal relations:

• Work closely with the Lead Procurement Specialist to ensure procurement compliance. 

• Interaction with Program Managers and Project Managers to gather information on procurement needs. 

• Coordination with the Logistics Department regarding delivery planning. 

• Cooperation with the Finance Department regarding payment of bills. 

 

• Conducting negotiations, organizing tenders, preparing contracts. 

• Ensuring transparent relations with suppliers and monitoring their proper registration. 

 

• Coordination of purchases with responsible persons (Program managers, project managers). 

• Communication with suppliers throughout the procurement process (tenders, negotiations, contracts, deliveries, payments, final evaluation). 

• Ensuring timely planning and organization of deliveries in coordination with warehouse coordinator. 

• Preparation, verification and archiving of tender documentation in ELO and in the physical archive. 

• Collection of purchase requests and creation of new tender folders. 

• Organization and opening of proposals, preparation of relevant reports. 

• Evaluation of tender offers, preparation of evaluation forms and reports. 

• Coordination of payments to suppliers with the finance department. 

• Provider database support, verification of registration documents and blacklists. 

 

• Research market: Conducting systematic market analysis to identify new mocooperation and optimization of procurement processes.

• Reporting of problematic issues to the Leading Procurement Specialist.

• The employee is obliged to comply with the requirements of the Policy regarding local personnel and the Rules of Internal Labor Procedures, to comply with safety and fire safety instructions safety, and other mandatory instructions and procedures related to its work. 

• The employer has the right to give the employee other tasks within the scope of his authority and specialization. In the case of urgent work and production necessity

• In the case of a large number of different tasks to be performed by the Employee at the same time, the Employee must perform the most urgent and important tasks first. 

We offer:

• Competitive salary according to the PIN salary scale of 1301 EUR (before tax) on probationary period + 3% after probationary period;
• Opportunities for professional development with the help of various promotion activities potential such as trainings, seminars and more
• 28 days of annual leave + 3 New Year bonus days of leave.
• One day per week remote option for office workers.
• Accommodation and per diem for work travel outside the fixed office area and/or in cases of excessive distance or travel time, in accordance with the People in Need travel policy.
• Providing laptop, mobile phone (including prepaid SIM cards) and People in Need branded products (backpack, thermal mug, notebook, portable charger).

• People in Need offices are equipped with all the necessary safety and energy security facilities with uninterrupted Internet access.

• Free coffee, tea, milk and water in the offices.
• Multicultural and friendly atmosphere in the team, about 300 employees in the program in Ukraine.

Application procedure:

Please send a clearly marked resume and motivation letter letter. Please note that we will only contact selected candidates. Written tests and interviews will be conducted on a rolling basis and the vacancy will be closed upon confirmed candidacy for the position.

Please note that PIN does not charge a fee at any stage of the recruitment process.