Procurement (Contracting) Assistant in U.S. Embassy in Kyiv

U.S. Embassy Kyiv Ukraine , Посольство США в Україні — дипломатичне представництво Державного Департаменту США у Києві. Position Description: This position is located in General Services Office (GSO) Procurement unit, and works under supervision of Procurement Specialist and the Contracting Officer (CO). The position’s portfolio currently consists of more than 100 contracts and purchase orders, and is responsible for acquisition and contracting support including initial procurement planning, contract award and post award contract administration as well as contractor’s performance monitoring. The incumbent reports directly to the Contracting Officer (CO) on all contracting issues and reports to the Procurement Specialist for procurement planning and simplified acquisitions. The position is recognized as the Embassy’s expert on State Department contracting issues. The job holder also performs of various commodities and services from U.S. and non-U.S. vendors using various procurements methods. On average, on an annual basis the job holder processes over 2000 acquisitions above $10K for total amount of over $2,000,000 USD in servicing 45 customer agencies. Qualifications required: Education: Bachelor’s degree or equivalent in Business Administration, Management, Public Administration, Finance, or Law is required. Prior Work Experience: Minimum two years of progressive experience in acquisitions with international organizations including customer service and administrative operations duties. Language Proficiency: Fluent English (speaking/reading/writing) Fluent Ukrainian (speaking/reading/writing) Skills/knowledge: Must possess developed MS office user skills especially of MS Excel and in-depth research on the internet. The job holder is expected to independently organize, manage and perform all of the steps involved in award, administration and close out for acquisition/contract in his/her assigned portfolio for the Contracting Officer’s review. Should be able to collaborate with various offices and communicate effectively with officials of agency/host government/private sector. Good understanding of procurement procedures, types and instruments of contracts, as well as contract administration principles and practices. Deadline for applications: March 30, 2024 Посада знаходиться у відділі закупівель Офісу загальних служб (GSO) і працює під керівництвом спеціаліста із закупівель та спеціаліста з укладання контрактів (CO). Наразі портфоліо цієї посади складається з понад 100 контрактів та замовлень на закупівлю, і вона відповідає за підтримку закупівель та укладання контрактів, включаючи початкове планування закупівель, присудження контрактів та адміністрування контрактів після присудження, а також моніторинг виконання контрактів підрядниками. Співробітник на цій посаді підпорядковується безпосередньо Контрактному офіцеру (CO) з усіх питань, пов’язаних з укладанням контрактів, а також звітує перед спеціалістом із закупівель з питань планування закупівель та спрощених закупівель. Ця посада визнана експертом Посольства з питань укладання контрактів з Державним департаментом США. Він також здійснює закупівлі різних товарів і послуг у америCanadian and non-US suppliers using different procurement methods. On average, it processes more than 2,000 purchases worth more than $10,000 each year, totaling more than $2,000,000, serving 45 client agencies. Required Qualifications: Education: Bachelor's degree or equivalent in business administration, management, public administration, finance or law is required. Previous Experience: Minimum of two years of progressive procurement experience with international organizations, including customer service and administrative duties. Language Proficiency: Fluent English (Spoken/Reading/Writing) Fluent Ukrainian (Spoken/Reading/Writing) Skills/Knowledge: Must have advanced MS Office user skills, especially MS Excel, as well as advanced Internet search skills. The incumbent is expected to independently organize, manage and execute all steps related to the award, administration and closing of procurement/contract contracts in their portfolio for review by the Contracting Officer. Must be able to work cross-functionally and communicate effectively with agency/host government/private sector officials. Good understanding of procurement procedures, contract types and tools, and contract administration principles and practices. Application deadline: March 30, 2024 Link (Vacancy #Kyiv-2024-13)