Personnel management assistant in International rescue committee

Country and Emergency Response Background:

The International Rescue Committee (IRC) responds to humanitarian crises around the world and helps people whose lives and livelihoods have been destroyed by conflict and disaster to survive, recover and regain control of their lives. Founded in 1933 at the request of Albert Einstein, the IRC works with people who have been forced to flee war, conflict and disaster, with the host communities that support them, and with those who remain in their homes and communities. Working today in more than 40 countries around the world and 22 US cities, we improve outcomes in health, safety, economic well-being, education and government. Given the inequalities faced by women and girls, the IRC aims to reduce gender inequality and ensure the social integration of all vulnerable groups into the wider policies, processes and actions that affect their lives. the whole country The purpose of this role is to support personnel management specialists and other employees of IRC Ukraine in document management and implementation of personnel administration processes in accordance with Ukrainian legislation and internal policies of the organization. The HR Assistant is a member of the central team and can work in a hybrid mode.

Main Responsibilities

• Perform daily routine operations related to the functions and responsibilities of the HR department;
• Provide administrative and clerical support;
• Create and update employee personnel records;
• Update personnel trackers (vacation accounting, personal information, insurance, general database of employees, etc.);
• Prepare draft orders, employment contracts and other documents related to personnel;
• Support personnel management specialists in solving routine requests of employees regarding personnel issues, rules and procedures;
• Process documents in accordance with the requirements of the current labor legislation of Ukraine and the electronic document management system IRC Ukraine (employment contracts, service contracts, orders, letters, etc.);
• Assist the HR manager with providing information for the formation of wages (providing relevant data - absence, bonus, vacation, etc. - and information regarding remuneration under service contracts);
•  Process annual and other types of leave.

Skills and qualifications required for the position

• 1+ years of experience in the field of human resources / administration.
• Excellent communication and organizational skills.
• A confident level of mastery of MS Office.
• In-depth knowledge in the field of record keeping and working with documents.
• Knowledge of labor legislation.
• Experience in working with HR software, databases and management systems.
• English level - average or below average, fluent in Ukrainian language.

Preferred Qualifications

• Bachelor's Degree in HR or Social Science (or related field).
• Experience with HRIS and databases.

IRC employees are entitled to the following benefits:

• Competitive salary salary
• Development opportunities
• English classes and online training courses
• Life insurance
• Medical insurance for employees and their families
• Free psychological support for employees and their families
• 30 calendar days of annual leave with flexibility beyond the statutory minimums requirements

PROFESSIONAL ETHICS

IRC forms multidisciplinary inclusive teams of professionals that encourage team interaction, inclusiveness and cohesion, critical thinking, distribution of authority, discussions and objectivity to help our clients as effectively as possible. 

The International Rescue Committee is committed to protecting the people it serves, its employees and all associated persons from all forms of harm, abuse and violence, including sexual exploitation, abuse and harassment. The Committee undertakes to take all necessary preventive measures and create an environment in which people feel safe and can report wrongdoing. IRC employees must adhere to the core values ​​and principles set out in the document The IRC Way - Standards of Professional Conduct. It is about integrity, service, equality and responsibility. The IRC also implements and enforces a number of additional internal rules regarding the protection of clients and staff from harm and abuse under the Principles for the Protection of Adults and Children, the Respect in the Workplace and Anti-Harassment Rules, the Anti-Retaliation and Protection of Reporters Rules, supplemented by the IRC's General Reporting Guidelines. You can read the obligations in English and Ukrainian at this link: https://rescue.box.com/v/irc-safeguarding-policies. 

IRC takes a zero-tolerance approach to wrongdoing and takes all necessary measures and takes corrective action in cases of wrongdoing. The IRC investigative unit consists of specialists and qualified investigators who conduct professional investigations focused on the interests of victims. They get involved if through the reliable and convenient communication channels that IRC creates for its employees, partners and customers, reports of violations of security norms are received. The IRC is also an active member of the Interagency Working Group on Protection from Sexual Exploitation and Violence (PSEA) established in Ukraine. 
Adherence to gender equality, equity, diversity and inclusion: IRC is committed to creating a diverse, inclusive, welcoming and safe work environment in which all people are treated fairly, with dignity and respect. At IRC, we categorically prohibit and do not tolerate discrimination, harassment, retaliation, or bullying of our employees, no matter how they work. Among our employees, we strive to increase the proportion of women, from the countries and communities in which we work, and individuals who identify as races and ethnicities underrepresented in global power structures.

Gender Equality: IRC is committed to reducing the gender imbalance in leadership positions. We implement a system of benefits aimed at creating a favorable environment for women to work, such as maternity leave, gender-sensitive safety protocols and other benefits and allowances that encourage women to work in our team.

An equal opportunity employer: We offer equal opportunities to employees and value diversity in our company. We reject discrimination based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We make sure that people with disabilities can take advantage of appropriate accommodations, including applying for or interviewing for jobs, performing essential job duties, and receiving other employer-provided benefits and privileges.