Personnel management assistant in International rescue committee

The International Rescue Committee (IRC) responds to the most acute humanitarian crises in the world, helps victims of conflicts and disasters to restore health, increase the level of security, education, economic well-being and give them the opportunity to move on. Founded in 1933 at the urging of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (NGOs), working in more than 40 countries and more than 25 US cities to help people survive, regain control of their own futures, and build their communities. IRC employees are a force of humanity. They achieve long-term results by restoring safety, dignity and hope to millions of people. If you are passionate about change, looking for solutions and passionate about making them happen, join us. Together we can change the lives of millions of people around the world for the better.

 Job Responsibilities:

 Current HR Management:

• Assist in the performance of day-to-day functions and duties of the personnel management department in the Odesa office;
• Provide documentary and administrative support;
• Maintain documentation, related to employees working under a contract for the provision of services;
• Maintenance of documentation related to business trips;
• Compilation and updating of personal files of employees (paper and electronic copies); 
• Keeping records of employees in the WorkDay system (HRIS); 
• Update of HR trackers (vacation tracker, personal affairs tracker, etc.); 
• Processing of documentation and preparation of reports related to personnel activities (staffing, recruitment, training, complaints, performance evaluation, etc.);
• Providing support to the personnel management specialist in resolving employee requests regarding personnel issues, rules and policies;
• Managing personnel records in accordance with Ukrainian legislation (employment contracts, service contracts, orders, certificates, letters, etc.);
• li>Assist the HR specialist in scanning and maintaining the personnel archive;
• Support the HR specialist in organizing team building and training events in close cooperation with the administrative department. 

Qualification requirements:

• 1+ year of experience in recruiting or personnel management/administration.
• Good communication and organizational skills.
• Advanced knowledge of MS Office;
• Knowledge of labor law;
• Advanced knowledge in the field of personnel administration and document management;
• Knowledge of job search resources/vacancy placement, as well as software, databases and personnel management systems.
• English language level - intermediate or higher, free command of the Ukrainian language.

Desired qualifications

• Bachelor's degree in the field of human resource management or socialscience (or related fields).
• Experience with HRIS and databases; 
• Availability of knowledge about job search resources; 
• Experience of conducting interviews; 
• Experience in event organization will be an advantage; 
• Willingness to grow professionally through networking and continuous learning opportunities.

 WORKING ENVIRONMENT AND OTHER RELEVANT INFORMATION

• This position involves full-time office work.
• Overtime exemption
• Sometimes weekends may be required
• Matrix work
• li>Fast pace of work, multitasking and psychological pressure
• The organization takes care of the staff and offers a flexible work schedule (early start - early finish, later start - later finish, remote work)

 IRC employees can count on the following benefits:

• Competitive salary
• Work aimed at specific goals, growth prospects
• English language classes and an unlimited number of online training courses
• Life insurance
• Medical insurance for employees and their family members
• Free psychological assistance for employees and to their family members
• 30 calendar days of annual leave with flexible conditions, not limited by the legally established minimum standards
• Up to 10 days of paid sick leave

PROFESSIONAL ETHICS

IRC forms multidisciplinary inclusive teams of professionals that encourage teamwork, inclusiveness and cohesion, critical thinking, delegation of authority, discussion and objectivity to help our clients as effectively as possible. 

The International Rescue Committee is committed to protecting the people it serves, its employees and all associated persons from all forms of harm, abuse and violence, including sexual exploitation, abuse and harassment. The Committee undertakes to take all necessary preventive measures and create an environment in which people feel safe and can report wrongdoing. IRC employees must adhere to the core values ​​and principles outlined in The IRC Way - Standards of Professional Conduct. These are integrity, service, equality and accountability. The IRC also implements and enforces a number of additional internal rules regarding the protection of clients and staff from harm and abuse under the Principles for the Protection of Adults and Children, the Respect in the Workplace and Anti-Harassment in the Workplace Rules, the Anti-Repression and Protection of Reporters Rules ”, supplemented by the “IRC General Guidelines for Reporting”. The obligations can be read in English and Ukrainian at this link: https ://rescue.box.com/v/irc-safeguarding-policies. 

The IRC uses a zero-to approachtolerance to wrongdoing and takes all necessary measures and takes corrective steps in cases of receiving information about wrongdoing. The IRC investigative unit consists of specialists and qualified investigators who conduct professional investigations focused on the interests of victims. They get involved if through the reliable and convenient communication channels that IRC creates for its employees, partners and customers, reports of violations of security norms are received. The IRC is also an active member of the Interagency Working Group on Protection from Sexual Exploitation and Violence (PSEA) established in Ukraine.
Adherence to gender equality, equity, diversity and inclusion: IRC strives to create a diverse, inclusive, welcoming and safe work environment in which all people are treated fairly, with dignity and respect . At IRC, we categorically prohibit and do not tolerate discrimination, harassment, retaliation, or bullying of our employees, no matter how they work. Among our employees, we strive to increase the proportion of women, natives of the countries and communities in which we work, as well as individuals who identify as races and ethnicities underrepresented in global power structures.

Gender Equality : The IRC aims to reduce the gender imbalance in leadership positions. We implement a system of benefits aimed at creating a favorable environment for women to work, such as maternity leave, gender-sensitive safety protocols and other benefits and allowances that encourage women to work in our team.
< br/>An Equal Opportunity Employer: We offer equal opportunities to our employees and value diversity in our company. We reject discrimination based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We make sure that people with disabilities can take advantage of appropriate accommodations, including to apply for or interview for a job, to perform essential job duties, and to receive other benefits and privileges. provided by the employer.