Personal Assistant to the Founder & Executive in Ivy Tech Holdings Ltd

Who isour client? Weare hiring for aFintech product company inthe payments orchestration space. Their product opens new doors for merchants byproviding asophisticated and flexible payment solution toonline merchants who want toincrease profit. They work with banks, large retailers, business platforms, and large Not-For-Profits. Their teams are located internationally across the United Kingdom, Europe, US, Ukraine, and Australia.You will have the opportunity towork with global leaders, payment service providers, and technology vendors across Europe, APAC, theUS, and other markets while being part ofthe next generation ofpayments for merchants and the industry.What isour client looking for?Ahighly organised and proactive Personal Assistant toprovide exceptional admin support tothe Founder and CEO. This role iscrucial infacilitating the smooth operation ofprofessional and occasionally personal executive activities and ensuring effective communication between the CEO and various stakeholders. The ideal candidate will thrive inaremote work environment, demonstrating strong multitasking abilities, impeccable attention todetail, and excellent communication skills. This can beapart-time orafull-time role with flexible working hours.Requirements:Proven experience asanPersonal Assistant, admin assistant, project manager orsimilar role, preferably inaremote setting toEnglish speaking clients/team.Excellent English proficiency, both written and spoken.Capacity tomultitask and prioritise effectively inafast-paced environment.Exceptional attention todetail with the ability toshift focus and deliver atahigh quality when needed.Proficiency inusing tools such asMicrosoft Office Suite, Google Workspace and project management software.Competent design skills for using Canva, Google Slide, PowerPoint etc.Very familiar with virtual communication tools like video conferencing platforms.Calendar and email management.High level ofdiscretion and ability tohandle confidential information.Resourcefulness and problem-solving skills toresolve issues independently.Adaptability towork inafast-paced environment with changing priorities.Willingness towork across time zones and support afast paced business activity atthe speed and pace ofthe executive team.Ability towrite and compose professional, friendly emails onbehalf ofthe executive team.Ability tobook and organise travel.Ability toprepare speaking notes, meeting attendee bios.Ability totake meeting minutes and socialise with attendees.High-level responsibilities:Project Support: Assist inproject coordination, including scheduling meetings, tracking progress, and ensuring deadlines are met.Task prioritisation: Prioritise tasks and manage the CEO’s workload efficiently tomaximise productivity.Administrative Support: Provide administrative assistance such asdrafting correspondence, preparing reports, and organising files.Calendar Management: Manage the CEO’s calendar, schedule appointments, and coordinate meetings, ensuring all commitments are met.Communication Management: Facilitate communication between the CEO and internal/external stakeholders, responding toinquiries and requests promptly.Travel Coordination: Arrange travel logistics, including booking flights, accommodations, and transportation for business trips.Meeting Support: Prepare agendas, take meeting minutes, and follow uponaction items toensure effective meeting outcomes.Presentation Support: Draft presentations inGoogle Slides according tothe company brand guide and content provided bythe CEO.Personal Support: Occasionally, asneeded (such asresearch, online gift shopping, life admin).Nice tohaves:Experience inworking inFintech and/or Payments.Experience inworking with Western clients Project management skills.What WeOffer:Competitive salary based onexperience and skills.The opportunity towork with amodern technology stack and build innovative products long-term (nobench time, noproject switching!). Plenty ofopportunities for learning and continued career growth.Agreat values-based company culture valuing general well-being.Flexible working: total remote.Social package which may include medical insurance.20days ofpaid annual leave; upto10days ofpaid sick leave (including mental health days) per year.Opportunity tospeak English daily.Corporate events, merchandise, perks, and general well-being. Laptop (Mac orMicrosoft) and monitors for use.Weare acompany based onthe values of Communication GroundednessProductivityCommitment Thank you for considering acareer withus!