Personal Assistant in Inclusively

Inclusively is partnering with a multinational universal bank to hire a Personal Assistant to Global Head of Citizenship. **Please note: this role is NOT an internal position with Inclusively but with the partner company.**ABOUT INCLUSIVELY:Inclusively is a digital tech platform that connects candidates with disabilities, who may benefit from workplace accommodations, to inclusive employers. This includes all disabilities under the ADA, including mental health conditions (e.g. anxiety, depression, PTSD), chronic illnesses (e.g. diabetes, Long COVID), and neurodivergence (e.g. autism, ADHD). Applicants with one or more of these conditions are encouraged to apply; Inclusively does not require applicants to disclose their specific disability.Personal Assistant to Global Head of CitizenshipNew York, NYAs a Personal Assistant to Global Head of Citizenship, you will be accountable for providing administrative and organizational support the Global Head of Citizenship. You will be managing schedules and leading as a trusted point of contact, ensuring seamless coordination, efficient task management, and a professional presence for the Global Head of Citizenship. This is an opportunity to report to the Global Head of Citizenship, where discretion and integrity and adopting a flexible and ‘can-do’ attitude are a must.Salary/ Rate Minimum: $80,000Salary/ Rate Maximum: $107,000The minimum and maximum salary/rate information above include only base salary or base hourly rate. It does not include any another type of compensation or benefits that may be available.At our company, we offer a hybrid working experience that blends the positives of working alongside colleagues at our onsite locations, together with working from home. We have a structured approach where colleagues work at an onsite location on fixed, ‘anchor’, days of the week, for a minimum of two days a week or more, as set by the business area (or nearest equivalent if working part-time hours). Please note that as we continue to embed our hybrid working environment, we remain in a test and learn phase, which means that working arrangements may be subject to change on reasonable notice to ensure we meet the needs of our business.What will you be doing?Scheduling and diary management for the Global Head of Citizenship including giving answers to meeting invitations and requests, booking appointments, conference calls/Vcs and travel Maintaining confidential and sensitive information and leading with discretion and integrity at all timesPlanning and arranging travel itineraries, including flights, accommodation, VISAs, foreign currency, and medical requirements as needed Processing expenses and dealing with any expense or corporate card related queriesUndertaking a wide range of other administrative duties, such as raising Pos, processing and approving invoices, and annual leave records management Creating and maintaining team distribution lists where applicable and assisting with events to bring the team and function together Cultivating relationships across our company to facilitate a quick answer to team questions on a range of topics, such as technology, catering, security, and medical facilitiesLeading as a Champion to all grades in the wider Public Policy and Corporate Responsibility (PPCR) function with assistance, know-how advice, and guidance on our systemsWhat we’re looking for:Coordination and organizational skills, ability to multi-task, plan and deliver work to deadline, prioritize workload accordingly and work flexibly to meet business needsAbility to work unsupervised, independently, and answer requests quickly under pressureHigh-level knowledge of MS Office (Outlook, Word, Excel) with a particular focus on Excel proficiencyProven ability to manage multiple forward-looking calendars and must be able to use initiative and prioritize own work as well as being a team player who exhibits our valuesSkills that will help you in the role:Enthusiastic team player with a desire to work hard and learn about the firm, function, and teamAbility to prioritize conflicting work demandsEffective time management and flexibility to reallocate demands as issues arise Show more Show less Должностной уровень Специалист Тип занятости Полный рабочий день Должностные обязанности Административная деятельность Отрасли Кадровое обеспечение и подбор персонала