Partnership Project Officer in ACTED

ACTED is a French NGO founded in 1993 that supports vulnerable populations affected by humanitarian crises around the world. ACTED provides ongoing support to vulnerable communities by ensuring the sustainability of post-crisis interventions and preparedness for the long-term challenges facing populations in order to break the cycle of poverty, promote development and reduce vulnerability to disasters. Our employees are always ready to respond to emergency situations, support and restore sustainable development through 450 projects in 43 countries.

Assignment

Under the direct supervision of the Partnership Coordinator / Area Coordinator/ Partnership Senior Officer, the Project Officer will mainly be involved in the coordination of the implementation of the grants by local CSOs / self-help groups/ local business entities. 

He/She will be responsible for supervising the partners in the designated region, in which the PO will be assigned, being the primary point of contact for grants contracting, the implementation phase of the grants, ensuring compliance during the grant implementation and following up with and supporting the grant assistants and the selected Civil Society Organizations on reporting and any contractual issues. 

He/she will also assist the Capacity Building Officer in identifying capacity-building needs and developing plans to address them. This includes organizing training sessions on ACTED standards, humanitarian principles, accountability to affected populations (AAP), and vulnerability targeting. These sessions will ensure that minimum "do no harm" standards are in place and that aid is not diverted from those in need.

Functions:

Project management and reporting 

Planning, Implementing and Reporting

• Coordinate with SCOs on writing, developing, and reporting implementing grant proposals. 
• Facilitates grant efforts, including grant approval process and post-award compliance.
• Day to day supervision of SCOs performance at the area level, with the support of the line manager.
• Draft lessons learned and best practices identified from the CSO sub-granting process.     
• Supporting the line manager in devising weekly and long-term work plans for the project implementation.
• Assist the Capacity Building Officer in identifying capacity-building needs and developing plans to address them
• Attend area coordination meetings.
• Excellent liaison with other Team Members, ensuring consistency and coordination of activities in the center.
• Timely reporting on problems and challenges while working with partners to the line manager. 
• Support draft of narrative reports / cluster report and contribute to the development of financial reports through regular budgetary follow ups.
• Communicate systematically to the Partnership Coordinator / Partnership Compliance Officer/ Partnership Senior Officer on the grant implementation progress and CSOs documentation & compliance.
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• Support to Area Coordinator, the line manager and the Technical Coordinator in identifying areas for improvement and developing strategy.
• Support MEAL activities during monitoring and evaluation activities of project implementation and addressing recommendation of MEAL department to enhance effectiveness of project activities and maximize impacts.  

Logistics 

• Send accurate and precise order forms in a timely manner if requested by the line manager 
• Confirm quality of material selection when applicable 
• Ensure a proper management and use of the project assets and stocks
• Plan team movements based on available fleet and applicable policies

Finance 

• Support the line manager in reviewing the BFU(s) and provide accurate forecasts
• Support the line manager in forecasting monthly cash requirements of the project and submit to AC

HR

• Commitment to continuous learning through trainings and timely identification of capacity-building needs and opportunities, in coordination with line Manager/TC/HR Dept.     
• Supervise recruitment of enumerators when needed for data collection 
• Train Enumerators 

Transparency and Compliance 

• Ensuring compliance to ACTED internal procedures and donor procedures
• Accurate record keeping of project documentation, including photos and proper filing of meeting minutes, databases, attendance sheets, assessment reports/documents, review and updating of databases etc., in soft and hard copy

Others

• Provide translation  IF POSSIBLE of various documents (e.g. reports, minutes, beneficiary lists, information signs ) upon request of the line manager 
• Perform any additional task as requested by the line manager

Key Performance Indicators: 

1. Number of CSO reports submitted on a timely and monthly basis
2. Visibility of ACTED, donors and partners are ensured in all activities, in compliance with ACTED Global guidelines
3. FLATS procedures are respected
4. Best practices are identified and formalized throughout the CSO implementation period   

Увага!Згідно чинного законодавства, при працевлаштуванні військовозобов'язані громадяни України зобов'язані надати військово-облікові документи та оновити свої військово-облікові дані.
Attention! Per current legislation, individuals subject to military service duty must provide updated military registration documents while being employed.

Ми пропонуємо

• Офіційне працевлаштування;
• Регулярний перегляд заробітної плати;
• 28 календарних днів щорічної відпустки;
• 3 додаткові дні відпустки на рік згідно з внутрішніми політиками;
• Оплата лікарняних100% salary (up to 15 days per year) according to internal policies;
• Ability to work remotely 2 days a week according to internal policies;
• Health and life insurance after the end of the initial contract period;
• Comfortable modern office with an area for lounge where tea and coffee are always available;
• A friendly multicultural team that supports development and openness;
• Access to consultations with a professional psychologist to support mental health;
• English language courses to improve communication skills;
• Career growth prospects.

"ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, as part of their work contract dismissal.”