Partnership Project Assistant in ACTED

ACTED is a French NGO founded in 1993 that supports vulnerable populations affected by humanitarian crises around the world. ACTED provides ongoing support to vulnerable communities by ensuring the sustainability of post-crisis interventions and preparedness for the long-term challenges facing populations in order to break the cycle of poverty, promote development and reduce vulnerability to disasters. Our employees are always ready to respond to emergency situations, support and restore sustainable development through 450 projects in 39 countries. AssignmentHumanitarian Action through Volunteers, Enablers and Networks (HAVEN) is a Consortium that unites National and International NGOs tending to more effectively support local entities involved in humanitarian response in frontline areas, creating linkages between humanitarian and early recovery work, and connecting them to other support where needed. The Project Assistant will support the project team with administrative tasks, organization of meetings/trainings/events, development of internal and external communication materials, etc.S/he will work with local authorities, international organizations, CSOs etc.Functions:Participate in internal/external meetings under the guidance of the Project Officers / Manager.Support the implementation of tasks assigned by theProject Officers / Manager.Support team members in supervision of project implementation. Support team members in cooperation with local authorities, international organizations, CSOs. Participate in the planning and development of project communication, coordination and implementation activities in designated areas Develop internal and external communication materials. Organize meetings and trainings with different stakeholders. Monitor the progress of activities according to the work plan and project requirements. Support any activities related to project implementation and reporting.Ensure visibility of Acted, donors in all activities, in compliance with Acted Global guidelines.Assist project officers in sub-granting process to ensure Acted partnership approach and respectFLATS procedures.Support MEAL activities during monitoring and evaluation activities of project implementation. Assist in identifying best practices throughout the implementation period of the project. Logistics: Send accurate and precise order forms in a timely manner if requested by the line manager Confirm quality of material selection when applicable Plan movements based on available fleet and applicable policies Finance: Support the line manager in reviewing the BFU(s) and provide accurate forecastsHR: Commitment to continuous learning through trainings and timely identification of capacity-building needs and opportunities, in coordination with line Manager/TC/HR Dept. Transparency and Compliance: Ensuring compliance to Acted internal procedures and donor proceduresAccurate record keeping of project documentation, including photos and proper filing of meeting minutes, databases, attendance sheets, assessment reports/documents, review and updating of databases etc., in soft and hard copyOthers: Provide translation of various documents (e.g. reports, minutes, beneficiary lists, information signs ) upon request of the line manager Perform any additional task as requested by the line manager. Experience and skills: 2 years of humanitarian experience and / or development activities, experience in the field of local governance, local economic development Ability to draft analytical documents, plans, development strategies, understanding the structure of public authorities and local governments will be an advantage. Experience working with the public and conducting focus groups will be an asset. Computer skills, ability to use Microsoft Office software (MS Word, Excel , PowerPoint, etc.).Ability to work independently and in a team, actively advocate for own ideas.Stress and multitasking skills are required.ConditionsOfficial employment according to the legislation of Ukraine; 3 months trial periodCompetitive official salary determined by the ACTED tariff grid; Regular evaluation job and salary increase; 28 working days of paid vacation per year; Friendly international team of professionals; Opportunity for career development; Medical insurance after 3 months of work with ACTED. Application submission: Interested candidates should send a resume in English or Ukrainian, indicating in the subject a letter of the position applied for (messages without specifying the position will not be considered). Only selected candidates will be invited for an interview. ACTED is an equal opportunity employer. "ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”