Partnership Project Assistant in ACTED

ACTED is a French NGO founded in 1993 that supports vulnerable populations affected by humanitarian crises around the world. ACTED provides ongoing support to vulnerable communities by ensuring the sustainability of post-crisis interventions and preparedness for the long-term challenges facing populations in order to break the cycle of poverty, promote development and reduce vulnerability to disasters. Our employees are always ready to respond to emergency situations, support and restore sustainable development through 450 projects in 43 countries.

Under the direct supervision of the Partnership Coordinator / Area Coordinator/ Project Manager/Partnership Project Officer the Partnership Project Assistant for Sub-Grants will mainly be involved in the coordination of the implementation of the grants by local CSOs / self-help groups / local business entities. 

The Project Assistant will support the project team with administrative tasks, organization of meetings/trainings/events, development of internal and external communication materials, document verification, etc. 

 S/he will work with local authorities, international organizations, CSOs etc.

Functions:

• Participate in internal/external meetings under the guidance of the line manager / Project Officers / Coordinator.
• Support the implementation of tasks assigned by the line manager / Project Officers / Coordinator.
• Support team members in supervision of project implementation.
• Support team members in conducting regular spot-checks of FLAT documentation and processes to identify possible gaps or breach in procedure follow-up with grant CSOs.
• Support team members in cooperation with local authorities, international organizations, CSOs.   
• Participate in the planning and development of project communication, coordination and implementation activities in designated areas.
• Organize meetings and trainings with different stakeholders. 
• Monitor the progress of activities according to the work plan and project requirements. 
• Support any activities related to project implementation and reporting. 
• Ensure visibility of Acted, donors in all activities, in compliance with Acted Global guidelines.
• Assist project officers in sub-granting process to ensure Acted partnership approach and respect FLATS procedures.< /li>
• Excellent liaison with other Team Members, ensuring consistency and coordination of activities in the center.
• Timely reporting on problems and challenges while working.
• Support MEAL activities during monitoring and evaluation activities of project implementation.
• Assist in identifying best practices throughout the implementation period of the project.

Logistics:

• Send accurate and precise order forms in a timely manner if requested by the line manager
• Confirm quality of material selection when applicable
• Plan movements based on availability fleet and applicable policies

Finance:

• Support the linemanager in reviewing the BFU(s) and provide accurate forecasts

HR:

• Commitment to continuous learning through trainings and timely identification of capacity-building needs and opportunities, in coordination with line Manager/TC/HR Dept.  

Transparency and Compliance: 

• Ensuring compliance to Acted internal procedures and donor procedures
• Accurate record keeping of project documentation, including photos and proper filing of meeting minutes, databases, attendance sheets, assessment reports/documents, review and updating of databases etc., in soft and hard copy

Others:

• Provide translation of various documents (e.g. reports, minutes, beneficiary lists, information signs ) upon request of the line manager 
• Perform any additional task as requested by the line manager.

Key Performance Indicators:

•  Number of CSO reports submitted on a timely and monthly basis
• Visibility of ACTED, donors and partners are ensured in all activities, in compliance with ACTED Global guidelines
• FLATS procedures are respected
• Best practices are identified and formalized throughout the CSO implementation period

Умови:

• Офіційне працевлаштування згідно законодавства України;
• 3 місяці випробувального терміну
• Конкурентна офіційна заробітна плата, визначена тарифною сіткою ACTED;
• Регулярна оцінка роботи та підвищення заробітної плати;
• 28 робочих днів оплачуваної відпустки на рік;
• Дружня міжнародна команда професіоналів;
• Можливість розвитку кар'єри;
• Медична страховка після 3 місяців роботи з ACTED.

Подача заявки:

Зацікавлені кандидати повинні надіслати резюме англійською aбо українською мовою вказавши в темі листа посаду, на яку претендують (повідомлення без вказання посади не розглядатимуться). Тільки вибрані кандидати будуть запрошені на співбесіду. ACTED — роботодавець рівних можливостей.

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“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”