Office Manager (On-site Warsaw) in Miratech

Office Manager (On-site Warsaw) Варшава (Польща) Job Description This role isresponsible for managing all aspects ofthe company’s office environment, ensuring asmooth and efficient operation for employees. Responsibilities include maintaining the physical space, managing vendors and contracts, budgeting, administrative tasks, and supporting employee needs. Responsibilities: Office Environment: Maintain all company areas (meeting rooms, public zones, offices) inaclean and well-maintained condition. Organize and oversee office maintenance, repair work, reconstruction, and renovation asrequired Manage labor protection and fire safety compliance, including health examinations, evacuation drills, and extinguisher maintenance, external labor audits. Manage physical access tothe office byissuing and collecting access cards following company policies. Vendor Management and Contracts: Ensure the reception ofguests and delegations, providing general support tovisitors. Manage existing contracts and renewals, negotiate prices with office vendors, suppliers, and service providers, including office lease. Communicate with the landlord and other suppliers, liaise with facility management vendors for cleaning, maintenance, and repairs. Budget and Purchasing: Manage the office budget, including purchasing coffee, water, fruits, stationery. Control inventory, maintain communication with suppliers, and ensure timely payments. Conduct local market research tocompare prices for office goods, maintenance services, medical insurance, and other services. Administrative Support: Maintain all office correspondence, phone, and message services, including international calls and voicemail distribution. Organize courier and delivery services (domestic and international). Resolve employee issues received through Jira, ensuring tracking and recording ofrequests. Participate inlocal event arrangements and team-building activities (administrative support). Maintain office attendance records. Provide administrative support toStaff Administration, Finance, Legal, and Employee Experience departments upon request. Employee Services: Facilitate document signing for the company and other parties (providers, employees). Arrange for new employees tocomplete and sign employment contracts and forms. Coordinate medical examinations for new employees and track their renewals. Support preboarding and onboarding ofnew employees. Qualifications Proven experience asanOffice Administrator orFront Office Manager orany related position, preferably intech company. Proficiency inMSOffice (MSOutlook and Excel, Power Point inparticular). Excellent time management skills and ability tomulti-task and prioritize work. Strong organizational and planning skills inafast-paced environment. Attention todetail, customer-service oriented and problem solving skills, stress tolerance. Acreative mind with anability tosuggest improvements. Excellent interpersonal, oral and written communication skills. High School degree. English— Upper-Intermediate. Polish— Native (orFluent)