Office Manager (Krakow) in Railsware

18 липня 2024

Office Manager (Krakow)

Краків (Польща)

Необхідні навички

— Upper-intermediate English, fluent Polish
— Excellent organizational skills, including the ability to effectively plan, prioritize, and manage tasks, resources, and information
— Computer literacy and the ability to intuitively understand and use new software
— Strong interpersonal and communication skills, including the ability to communicate and build positive relationships with staff, clients, vendors, and other stakeholders
— Problem-solving skills with the ability to identify and resolve issues in a timely and efficient manner
— Proactive attitude with a “Get things done” mentality
— Strong service orientation with a focus on delivering excellent service and communication at all times
— Ability to quickly adjust to changing circumstances in a fast-paced environment

Буде плюсом

— Prior experience in office management, administration, procurement, relocation support, or customer service
— Advanced skills in Google Suite, especially in Google Sheets
— Experience with task-tracking tools such as Jira, Trello, Asana, etc.

Пропонуємо

👨‍🎓 Outstanding development culture: bit.ly/rwdouculture
🚩 Collaborate with us remotely from any location or in one of our offices: bit.ly/rwdouremote
⏰ We offer flexible hours
💸 Get competitive remuneration, yearly bonus, Phantom Stock Units, and microcredits
💻 Thanks to our hardware policy, we use the best equipment and can regularly update it
🌴 34 days a year as paid time off (24 standard days + 10 more to cover public holidays)
🏃 Health policy budget will cover your private sports and healthcare expenses
🤝 Participate in local and international conferences
🏢 Our offices are equipped with modern ergonomic chairs and standing desks
🍒 You can always find fresh food and drinks in our kitchen (if you prefer to work from there 😎)

Обов’язки

— Organize office maintenance to ensure optimal operation with all necessary tools and equipment
— Handle all office-related issues and requests
— Accurately process accounting documentation and present it to the Financial team
— Ensure timely and accurate delivery of incoming and outgoing packages and mail
— Collaborate with the Financial and Operations teams to streamline office processes for efficient operation
— Serve as the point of contact for facility management vendors, including cleaning, catering, medical insurance providers, and security services. Establish and improve relationships with these providers
— Plan and coordinate travel arrangements for office staff, including flights, accommodations, and transportation
— Handle ongoing expense reports and manage the office budget
— Track the office equipment inventory
— Provide support for hardware repairs and delivery requests
— Support procurement team with local and international purchases, such as SWAG, hardware, marketing materials, etc.
— Support team with office renovation activities
— Contribute to the company’s volunteering initiatives

Про проєкт

We are looking for a highly organized Office Manager for our Kraków location to manage daily office operations, help us create a comfortable and well-equipped environment for the Railsware team, and support travel and relocation activities!

You will be responsible for the workspace and ensure all related processes run smoothly. If you are a highly organized, reliable, and helpful person, this position is a great fit for you!

This is an on-site position, we expect you to work from the Kraków office.