Office Manager in Sombra

15 серпня 2024

Office Manager

Київ

We are looking for an enthusiastic and organized Office Manager to join our team in Kyiv. This role combines managing all office-related activities and promoting Sombra within the Kyiv IT community.

Key Responsibilities:

• Office Management:
• Ensure the smooth operation of the office, including planning, procurement of equipment, and management of layouts and office systems.
• Manage office supplies inventory, placing orders as needed.
• Maintain the condition of the office and coordinate necessary repairs.
• Provide administrative support, including scheduling group meetings, maintaining calendars, conducting research, and preparing reports.
• Perform receptionist duties: greet visitors, answer and direct phone calls.
• Address employee inquiries regarding office management issues, including stationery, hardware, and travel arrangements.
• Assist the manager in preparing letters, presentations, and reports.
• Visit the office 4-5 times a week to ensure hands-on support.
• Community Engagement & Events:
• Actively participate in office life, including organizing events, meetings, and outside working meetings.
• Plan and coordinate company events, conferences, and social activities.
• Support HR marketing initiatives and help promote Sombra within the Kyiv IT community.
• Vendor & Relationship Management:
• Manage relationships with vendors, service providers, and landlords, ensuring all invoicing and payments are processed on time.
• Onboarding & Support:
• Assist in the onboarding process for new hires, ensuring a smooth and welcoming experience.

Requirements:

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and manage a variety of office and administrative tasks.
• Experience with event planning and community engagement is a plus.
• Familiarity with office software and tools.

What we offer:

• Annual paid vacation of 18 working days.
• Extra vacation days for long-lasting cooperation.
• Annual paid illness of 10 days.
• Maternity/Paternity leave.
• The opportunity for sabbatical leave.
• Marriage and Parenthood Package.
• Compensation for sports activities (up to 6000 UAH\year).
• 50 % cost compensation for attending self-development courses.
• Corporate doctor.
• Internal education(corporate library, Udemy courses).
• Career development plan.
• English and Spanish classes.
• Paying taxes and managing PE (Private Entrepreneur).
• Technical equipment.
• Internal Referral program.
• Opportunity to take part in company volunteering activities.
• Sombra is “Friendly to Veterans” award-holder.

If you believe you are a suitable candidate for this position, please attach your updated resume using the provided link.
Our recruitment team will review your profile, and if it aligns with our current job openings, we will contact you shortly. If you don’t receive a reply from us within 5 business days, it means we have decided to move forward with other candidates.
Thank you for understanding.