Logistics Assistant / Logistics Assistant in People in Need

Place of work: Mykolaiv

Start date: February 2026

Duration of the contract: 2-month trial period with possible extension in case of availability of funding

The organization "Man in Need" has been operating in Ukraine since the beginning of August 2014 and since then, humanitarian programs have been expanding rapidly. Currently, "Lyudyna v bidi" is one of the main humanitarian organizations in Ukraine that provides neutral and independent humanitarian assistance to people affected by the conflict.

PIN is an equal opportunity employer, therefore applications are accepted from all qualified candidates without discrimination on any grounds, including race, ethnicity, nationality, age, religion, disability, sexual orientation, gender identity and others. PIN accepts applications from diverse groups and values diversity.

General information about the position

Under the general direction of a specialist with logistics, the logistics assistant is responsible for the effective provision of operational support to the mission to ensure timely and high-quality service to the programs and beneficiaries of the mission of the organization "Man in Need" (PIN) in Ukraine.  The Logistics Assistant performs a variety of tasks related to logistics planning, provides administrative support for event planning, and office administrative support. normal">Organization of purchases:

• Conducting various events (round tables, trainings, workshops, etc.);
• Finding premises for team meetings taking into account the requirements of donors;
• Create contracts with contractors (premises, catering, etc.);
• Control the procurement processes of requests at all levels;
• Coordinate locations with the PIN security department;
• Provide timely feedback to the requester at all stages of procurement organization.

Adm managementadministrative issues of the office and service apartments:

• Organization of regular procurement for the office (delivery of water, Internet, consumables, hygiene items, medical equipment and protective items);
• Carry out surveying employees to improve work in the office;
• Organize cleaning in the office;
• Maintain communication with landlords regarding checking utilities meters in apartments and in the office, repair work, in any emergency, etc.

Organization of accommodation:

• Organize accommodation for colleagues/guests, at the same time maintain a schedule of accommodation in official apartments, or order hotel rooms, book additional apartments;
• Communicate with guests regarding their logistical inquiries during their visit;
• Communicate with hotels regarding payment invoices and other necessary documents.

Organize transportation support:

• Track all related (office and service apartment rent, rendering material suppliers, translation service providers, etc.) contracts, expenses, transactions, related documentation and process in ELO. 
• Make payments, advances, and close advances only after receiving complete and correct documentation, which has all the confirmations and necessary signatures
• Makes acts and reports for the accountant regarding FOP payments - monthly. 
  Makes and submits to the accounting department Payment Approval Forms for each payment made from a corporate bank card (weekly)
• Be materially responsible for entrusted monetary values.
• Upload lease agreements and their annexes, other contracts and financial documents to the ELO electronic archive.
• Responsible for monthly rent payments and communication with apartment owners. 

Assets Coordination:

• Ensure proper management of all assets (documentation and information).
• Ensure asset labeling, availability and operation of asset database, track asset movement, disposition, donation, theft/loss, write-off and follow appropriate procedures.
• Ensure that asset liability, asset transfer, and return upon contract termination paperwork is signed, understood, and properly executed.
• The employee is responsible for the preservation and proper use of the material assets of the organization assigned to him. The employee is also responsible for the quality, completeness and quantity of the received goods, as well as for the quality and appropriateness of the accepted works and services. In case of receiving poor-quality and/or incomplete and/or in an inappropriate quantity of goods, as well as receiving poor-quality and/or improperly performed/provided works and/or services, the employee is responsible within the limits stipulated by the current legislation and internal regulatory documents of the organization.

Experience and qualifications required

• Higher education in the relevant field
• Excellent computer skills, Excel, Word skills;
• Experience in logistics or procurement for 1 year;
• Good communication and interpersonal skills;
• Proficiency in English at a basic level;
• High level of attentiveness and responsibility;
• Flexibility and openness to change.

We offer:

• Competitive salary based on salary scale PIN: 1006EURGROSS before tax on probationary period + 3% after probationary period;
• Professional development opportunities through various capacity building activities such as trainings, seminars and more
• 28 days of annual leave + 3 New Year's bonus days of leave.
• One day a week remote work opportunity for office workers.
• Accommodation and per diem allowances for business trips outside the region of the assigned office and/or in cases of excessive distances or travel time, in accordance with People in Need's travel policy.
• Provision of a laptop, mobile phone (including prepaid SIM cards) and People in Need branded products (backpack, thermal mug, notebook, portablei charger).

• People in Need offices are equipped with all the necessary security and energy independence facilities with continuous access to the Internet.

• Free coffee, tea, milk and water in the offices.
• Multicultural and a friendly atmosphere in the team, about 300 employees in the program in Ukraine.

Application procedure:

Please send a clearly marked resume and motivation letter letter. Please note that we will only contact selected candidates. Written tests and interviews will be conducted on a rolling basis and the vacancy will be closed upon confirmation of candidacy.

Please note that PIN does not charge a fee at any stage of the recruitment process.

We support the principles of inclusiveness and non-discrimination in the selection process. You can submit an anonymous resume - without specifying name, age, gender, photo or other personal data. Such resume will be considered on a general basis according to professional experience and qualifications.