Liaison Officer in Arzte der Welt / Likari Svitu

MISSION:

The humanitarian aid organization Arzte der Welt e. V. is the German division of the international network Medecins du Monde/Doctors of the World (MdM). The 17 national members of the network implement domestic and international health care projects, currently almost 340 projects in 75 countries around the world. 

MdM provides emergency medical aid in disaster and crisis situations, supports access to health care and, if possible, assists with reconstruction measures. The network is also active in risk reduction and preparedness as well as long-term development co-operations in neglected regions around the world that receive little public attention. MdM ensures that its health services are provided equally to the most vulnerable citizens, refugees, internally displaced people and host communities, regardless of their ethnic, social, religious or political background. 

MdM has been operating in Ukraine since 2015, targeting the most vulnerable communities and people by improving access and quality of health care services for the population. Since February 2022 MdM has restructured its setting in Ukraine and adjusted the programme accordingly. Currently MdM GE maintains a coordination office in Dnipro and field offices in Vinnytsia and Kramatorsk. The emergency response in Ukraine is currently implemented around two main components: direct delivery of services through multidisciplinary mobile units (including PHC, SRH, MHPSS and support to GBV survivors) to IDPs and strengthening the local health system through distribution of medicines and medical supplies to several hospitals and primary health care facilities.

LOCATION: 

Main location is in Dnipro with movement in possible implementing areas across the country. 

MAIN RESPONSIBILITIES 

Under the supervision of the Genco, the Liaison Officer carries out the following duties:

RESPONSIBILITIES DESCRIPTION:

LIAISON WORK

• Establish an effective communication system with the different stakeholders (other (I)NGOs, authorities, UN agencies) under the supervision of the Head of the Branch
• Facilitate the meeting of MdM Germany staff to authorities and institutions
• Prepare reports to authorities on demand of the Head of the Branch
• Develop contacts in relevant authorities
• Accompany the Head of the Branch (or other team members if necessary) to meetings for humanitarian coordination or represent the by delegation if requested 
• Preparation and dissemination of external meeting minutes
• Put in place and update a database with list of external contacts 
• Ensure follow-up of partnership in support of Coordination team: planning and organization of meetings, follow-up of responsibilities and of reporting. 
• Develop and update a mapping of local NGOs/civil society 

 ADMINISTRATIVE/LEGAL SUPPORT – UNDER TECHNICAL SUPERVISION OF THE ADMINISTRATIVE COORDINATOR

• On specific demand , support for the writing of contracts, MoUs, partnership agreements
• Support and lead the translation Unit in managing the respective staff
• Support with written and/or oral English translation

 SUPPORT TO GENERAL COORDINATOR

• Preparation and dissemination of internal meeting minutes
• Contribute to monthly Sitreps 
• Prepare briefings of visitors/new team members: context/security.
• Prepare and update welcome pack. 
• On request of the Head of the Branch assist international and local staff in written communications.
• Support the Translation of documents (English / Ukrainian / Russian):  reports, contracts, tests, emails, training contents, forms, and other kind of relevant documents

OTHER DUTIES

• Work closely with the all the team, translating and interpreting from Ukrainian or Russian / English and vice-versa
• Behave according to MdM Germany standards of confidentiality, ethics, and code of conduct
• Facilitate the visits of visitors to the MdM Germany bases.
• Perform any additional duties on instruction given by the Head of the Branch related to MdM Germany project in Ukraine

 EDUCATION:

 Finalized University degree , preferably (but not exclusively) in international relations, judicial background, or similar social sciences 

REQUIREMENTS:

Language Skills: 

• Ukrainian and Russian (fluent written and verbal)
• English (excellent fluent written and verbal)

Computer skills: 

excellent knowledge of Office software. 

QUALIFICATION AND EXPERIENCE:

A successful candidate should have: 

• minimum 2 year of the relevant professional experience 

• work experience in NGOs will be an advantage 

 PROFESSIONAL QUALITIES

• Ability to work quickly, under stress and comply with short deadlines.
• Ability to work in emergencies, remaining calm. 
• Ability to prioritize work and daily revise the priorities based on needs.
• Ability to manage priorities and to adapt them daily according to the context. 
• Ability to work in a multi-cultural environment.
• Ability to listen to other opinions and make decisions jointly.
• Team player 
• Compliance with MdM GE principles and ethic.

EMPLOYMENT TERM

• Employment: as soon as possible
• Fixed-term contract with the possibility to extend. 

AVAILABILITY

Incorporation date: ASAP

Fixed term contract with possibility of extension depending on funding

Only applications submitted in English will be considered.

If a response to the application is not received within 15 days, such application shall be deemed rejected.

Our organisation welcomes people with disability to apply and be part of our team. The candidates with disability will be given an advantage during the selection process compared to the candidates with the same level of qualification.

Please note:

Doctors of the World promotes equal opportunities for all people. We adhere to a policy of positive regard for people who, due to a functional difference or social and/or cultural backgrounds, belong to groups that are underrepresented in the positions offered.

Therefore, no candidate who meets the professional requirements will be excluded from the selection process based on functional differences, social or cultural origin, race or ethnicity, sex, gender, or any other social or cultural characteristic.