Junior Recruitment Operations Specialist in ZONE3000

We are looking for an Operations Specialist who will provide uninterrupted operational support to the recruitment team and help increase the efficiency of its work. This role involves the performance of a wide range of tasks: from reporting to the organization of internal processes and communication with teams.

We need an organized, responsible and proactive specialist who quickly adapts to new tasks, will be able to independently find solutions over time and perform work well within the given time frame.

About company:

ZONE3000 is an international IT company that has been helping businesses around the world grow faster thanks to technological solutions for more than 25 years. We specialize in software development, GenAI, ML, BI and Big Data, as well as technical support for clients from various industries. 

Behind our every success is a team of professionals - more than 2,400 specialists who are united by a passion for innovation and a desire for development. We create an open and friendly culture where expertise is supported by sincerity and mutual support.

ZONE3000 is a place where you can grow together with experienced colleagues, realize ambitious ideas and be inspired by joint achievements.

Main responsibilities:

• Effective interaction with the recruitment director, with the lead and the recruitment team regarding the operational support of planned and unplanned requests.
• Ensuring operational support and coordination of internal team events.
• Publication, updating and archiving of vacancies on external sites and in internal systems.
• Maintenance of tables with information about active processes, deadlines, responsible persons - maintaining the relevance of data.
• Checking incoming mail (forms, requests), sorting letters, replying according to templates.
• Preparation of regular reports in Google Sheets: summarization of data, basic analytics, design in a structured form.
• Construction of simple charts and graphs for internal needs teams.
• Participation in updating internal documentation: templates, procedures, text instructions.
• Ability to generate creative solutions to effectively solve work tasks.
• Ability to quickly and efficiently process information in a dynamic environment.
• Maintaining a high level of structure in work and documentation.
• Analytical thinking and the ability to predict the consequences of adopted solutions.
• Ability to identify potential risks in advance and to prevent critical situations.

Requirements:

• Experience in an administrative, operational or assistant role of 6 months or more.
• Confident robot skillsand with Google Sheets / Excel: graphs, basic formulas (SUM, VLOOKUP, IF, etc.), pivot tables, filters, conditional formatting.
• Ability to logically structure data and maintain order in documents.
• High level of organization, attention to detail.
• Willingness to work with repetitive tasks, ability to meet deadlines.
• English language at a level not lower than B1+ (correspondence, work with documentation).
• Competent written communication, ability to quickly engage in new tasks.
• Teamwork, responsibility, openness to change.
• Ability to generate creative solutions to effectively solve work tasks.
• Ability to quickly and efficiently process information in a dynamic environment.
• Maintaining a high level of structure in work and documentation.
• Analytical thinking and the ability to predict the consequences of decisions made.
• Ability to identify potential risks in advance and prevent critical situations.

It will be an advantage:

• Experience with Confluence, Trello.
• Experience preparing spreadsheets and reports for teams/managers.
• Understanding how job sites and recruiting processes work.
• Basic skills with job management systems or CRM.
• Experience supporting teams: correspondence, updating templates, documentation.

What we offer:

• 8-hour working day.
• Work-life balance support:
  - 25 working days of vacation;
  - 5 paid sick days per month without the need to provide a certificate;
  - loyal maternity leave program.
• English language classes with qualified teachers.
• ZONE3000 discount programs: special discounts from our partners.
• Internal professional workshops.
• Additional benefits after the end of the war.

This role involves close interaction with the recruitment team and the opportunity to contribute to the effectiveness of the entire team. If you are interested in working with data, streamlining processes and supporting the team in solving operational tasks, we will be happy to cooperate! ... noreferrer" target="_blank">here