Junior HR Specialist / HR Agent in SOLIDARITES INTERNATIONAL

InternationalSolidarity (SI) in Ukraine opens an external recruitment process.

PRESENTATION OF THE ORGANIZATION International Solidarity /strong> (SI) is an international humanitarian non-governmental organization that has been providing assistance to populations affected by armed conflicts and natural disasters for more than 40 years, providing the vital needs of food, water and shelter. In particular, SI is involved in the fight against diseases related to unsafe water, which is one of the leading causes of death in the world. SI provides expertise in access to drinking water, improved sanitation and hygiene, and food security and livelihoods. With a presence in approximately twenty countries, SI teams—a total of 2,000 people made up of expatriates, national staff, permanent headquarters staff and volunteers—work with professionalism and dedication while respecting cultures.

International< /strong>Solidarity (SI) intends to prevent and combat all forms of abuse – all acts of exploitation, abuse and/or sexual harassment (SEX) against members of beneficiary communities, fraud, corruption, violation of the rights of persons and/or property, financing of activities that harm human rights - which can be carried out within the framework of its intervention. SI has a zero-tolerance policy for the actions of SNEs.

International Solidarity is a fair employer committed to addressing all forms of discrimination. SI will never demand remuneration for participation in the recruitment process.

DESCRIPTION POSITIONS

The HR specialist supports the processing of HR and administrative tasks in accordance with Solidarites International (SI) procedures

BOTH'LANGUAGES:

Recruitment

• Prepare vacancies for publication and place them on relevant resources
• Participate in the formation of short and long lists of candidates
• Maintain communication with candidates at all stages of recruitment
• Appoint and coordinate technical testing and interviews
• Participate in briefings for new colleagues

Administrative support and payroll

• Organize the signing of documents with employees, collect and store them
• Participate in the support of civil and legal agreements at the level of Coordination
• Ensure the initial control of the compliance of personnel administrative forms in accordance with HR policies of donors and SI
• Participate in checking monthly data for each employee according to the timesheet, monthly planning and social employee benefits
• Enter employee data into HRM

Administrative support of foreign employees

• During the HR Responsible's absence, provide support to expatriates regarding visa-related issues andtemporary residence permit

Archiving

• Update and ensure physical and electronic archiving of all administrative documents and personnel files of employees (employment contracts, job instructions, vacations, personal administrative files, etc.)
• Print, scan and store documents in accordance with the SI archiving policy

REQUIREMENTS FOR CANDIDATES:

• Oworld: Personnel Management, Economy, Administration
• Experience:Previous experience in HR or administrative positions would be an advantage
• Knowledge< languages: English B1 and above Knowledge of IT programs > : Microsoft Office (Word, Excel, Outlook)
• Previous courses in HR will be an advantage
• Attention to details, initiative, speed and openness to learning< /li>

TERMS WORK:

• Place work: office at the address of Kyiv, St. Olesya Honchara, bldg. 57B.
• Contract: fixed-term employment contract (according to Ukrainian legislation)
• Type: 1125 EUR gross (paid in hryvnias, according to the monthly exchange rate of the bank of the European Commission)
• Additionally: vacation 31 calendar days, paid family leave, life insurance

Please send resume and cover letter in English according to the resume submission form. 

Enddeadlinesubmission application: August 4, 2024. > launches the external recruitment.

PRESENTATION OF THE ORGANIZATION

SOLIDARITES INTERNATIONAL(SI) is an international humanitarian NGO which, for more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs for food, water and shelter. Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of ​​food security and livelihoods . Present in around twenty countries, SI's teams - 2000 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting cultures.

Solidarites International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH.

Solidarites International is an equitable employer committed to find all forms of discrimination. SI will never ask for any remuneration to take part in a recruitment process.

DESCRIPTION OF THE POSITION

The HR agent supports the processing of HR and administrative tasks according to Solidarites International (SI) procedures.

RESPONSIBILITIES:

Recruitment

• Prepare and post job descriptions 
• Participate in the formation of short and long lists candidates
• Keep communication with candidates at all stages of the recruitment process
• Schedule technical tests & interviews
• Welcome and participate in the administrative briefing of new employees

Administrative follow up and payroll

• Arrange for the signing of administrative documents with employees and collect all their administrative documents
• Participate in the follow-up of civil law agreements at coordination level
• Ensure the 1st control of all personnel administrative forms in accordance with the HR policy of the donors and SI 
• Participate in the verification of the monthly variables of each employee according to the time sheets, the monthly planning and the social benefits of the employees
• Record all variables and trainings in HRM

Expat administrative follow up

• During the HR Responsible absence, support expatriate’s administrative follow up if needed with topics related to visa and temporary residence permit

Archiving

• Update and ensure the physical and digital archiving of all administrative documents and employee personnel files (employment contracts, job descriptions, leaves of absence, personal administrative files, etc.), as well as the securing of documents, while maintaining strict confidentiality
• Print, scan and file necessary documents in accordance with SI's archiving policy

PROFILE FORSAKEN:

• Studies: Administration, Economy, HR
• Experience: Previous experience in HR or Administrative positions will be advantage
• Language : English B1 and above
• IT: Microsoft Office (Word, Excel, Outlook)
• Previous courses in HR will be advantage
• Attention to details, quick learner, initiative

WORKING CONDITIONS:

• Place of work: office at the address: Kyiv, Olesia Honchara str., building 57Б
• Contract: fixed-term contract (according to Ukrainian legislation) 
• Type of employment: full-time
• Salary: 1125 EURO gross (paid in UAH according to the monthly rate of the bank of the European Commission).
• Additionally:  paid vacation 31 calendar days, paid family leave, life insurance

Thank to send your application with cover letter in English

Application closing date: August 04, 2024.