Junior Executive Assistant in Swooped

About Our ClientThe hiring company helps individuals get more out of the code they’ve already created. Their software development platform uses generative AI to help systematically reuse plans, specs and code so individuals can focus on the code that makes a difference – just the new, differentiated capabilities. The company's platform helps enterprises build applications with unprecedented speed, efficiency and less risk.About The RoleAs a Junior Executive Assistant, you will work closely with VP-level executives and the Federal team as needed. You will also assist in providing project execution support. You’ll be execution-obsessed and assist in making the best use of their time by handling administrative and operational responsibilities. The Junior Executive Assistant candidates sought after need extensive knowledge of the organization, understand the aims and objectives. Discretion and confidentiality are essential attributes for a successful assistant.Responsibilities:Support the VPs by partnering with them to improve their efficiency and effectiveness.Manage calendars, acting as a gatekeeper to prioritize meetings and resolve scheduling conflicts, keeping them informed on schedule changes.Assist in the preparation for meetings, including meeting material preparation, setting up agendas, and distributing materials when needed.Prepare and organize monthly content for presentations and board reporting, as needed; Edit documents for accuracy, format, and arrangement of material.Assist with process and/or program management such as maintaining distribution lists, distributing updates, administering surveys, conducting research, obtaining resources, preparing documents, etc.Recommend and be creative on simplifying processes and workflows.High responsiveness on Slack and email.Requirements:2+ years in an administrative role supporting leaders.Located in the Pacific Standard Time Zone or willing to work Pacific Time zone hours.Experience working at a tech company or similar experience / tech savvy.Experience compiling data and preparing slides for company decks and board meetings.Communication/Language: Excellent written and verbal.Strong calendar management skills.Excellent problem solving and decision-making ability.Works well under pressure, flexible attitude and comfortable with constant change.Strong work ethic, organization and able to manage multiple tasks.Strong proactivity, strategic thinker and self-direction oriented.Experience with booking extensive travel.Ability to work effectively in a team environment.Proven interpersonal skills and ability to interact with all levels of management, internally and externally.Comfortable compiling and processing executive expense reports.Detail oriented with great accuracy.Time management and ability to meet deadlines.Strong ability to handle confidential and sensitive information.Ability to work beyond normal business hours as needed."Give it to me and I'll get it done" attitude.Experience working at a Series A/B/C, high growth VC startup Show more Show less Должностной уровень Молодой специалист Тип занятости Полный рабочий день Должностные обязанности Административная деятельность и Коммерческая деятельность Отрасли Компьютерная и сетевая безопасность и Технологии, информационные средства и аудиовизуальная продукция