Information Management Coordinator in Red Cross Ukraine

The National Committee of the Ukrainian Red Cross Society (URCS) announces a competition for the position of Information Management Coordinator

The Ukrainian Red Cross Society is the largest humanitarian organization in Ukraine, which is one of the first to respond to all emergencies in the country and provide assistance to those who need it most. 

Do you feel like you can make the world a better place? Join the Ukrainian Red Cross Society: 

• The opportunity to do good: Help those who need it and feel inspired by contributing to a better world. 
• New knowledge and skills: Take interesting trainings, become a volunteer or employee, and gain valuable experience for your life. 
• Friends and like-minded people: Join a team of caring people who are always ready to help. 
• Pride in your actions: Join and feel proud to be a hero! 

The Ukrainian Red Cross is thousands of people across Ukraine who make the world a better place every day. 

Information Management is the ability of organisations to produce, capture, manage, preserve, store and deliver the right information to the right people at the right time, regardless of the source or format. It encompasses all stages of the life cycle of documents, including their destruction.

Essential Tasks: 

IM (Information Management*) Development

• Develop strategic and operational plans for IM.
• Be responsible for and coordinates IM at URCS at all stages of the information cycle.
• Act as the focal point for all IM activities (e.g. capacity building, IM mapping, IM assessments)
• Incorporate best practices in IM for organisational development (at the levels of departments and branches).
• Work with the URCS’s departments to map their processes and provide visual and data management products.
• Develop information management protocols and policies to guarantee business continuity, preserve institutional memory and abide by information security best practices.
• Ensure ownership of the data through the appropriate SOPs.
• IM staff management and staff development.
• Represent the URCS in IM global and national forums.

IM day-to-day

• Identify key decision-making information needs across URCS projects and departments.
• Manage a team of IM officers
• Prioritize work within the IM team and manage expectations from (internal) stakeholders
• Create and maintain analysis plans to inform these decisions.
• Provide support on IM to the relevant head of departments and project coordinators.
• Maintain and improve appropriate data systems to capture data to inform programmes planning and functioning.
• Ensure appropriate data collection to support the monitoring, reporting and accountability of programmes (including output trackers and indicators in One Country Plan).
• Develop, maintain data policies and protocols (including retention, disposal and security) are in place, applied and monitored.
• Ensure information management processes, tools and capacity are up-to-date, reviewed regularly and fit for purpose.
• Capacity building in IM for URCS staff including branches across the country.

Ensure coordination of information and data flows between different departments within URCS, between Movement partners as well as relevant external agencies

Requirements 

• Master’s degree or equivalent in computer science, IT, data analysis, or a related field.
• Minimum of 3 years of experience in information management or data analysis with an International Humanitarian Organisation.
• Experience/knowledge in mobile data collection (Kobo Toolbox, MS Form, etc.)
• Knowledge of data management and organisational data flows.
• Experience in data analysis, visualisation and GIS tools, such as Power Biand QGIS.
• Experience with data management techniques, data collection and analysis.
• Experience in training and supporting staff.
• Analytical and communication skills and ability to assimilate and process information for wide-ranging audiences.
• Documentation preparation/presentation and computer-based production skills.
• Proficiency in reading, writing, and speaking English and Ukrainian.  

The Ukrainian Red Cross Society offers: 

• Interesting, diverse and multitasking work; 
• Employment in accordance with the Labor Code; 
• Timely payment of salary; 
• A friendly and close-knit team of like-minded people; 
• Participation in trainings and seminars in Ukraine and abroad. 
• Unique experience in the largest public organization in Ukraine 

We aim to create a safe and inclusive environment at URCS that will provide all employees and volunteers, regardless of age, gender, ethnicity, religion, disability, or sexual orientation,  equal access to opportunities, protection of their dignity, and equal rights.  

We are an employer with equal opportunities for all employees, including people with disabilities.  

We do not discriminate in our recruitment and employment practices based on race, color, religion, gender, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, or age.  

Sexual exploitation and abuse are prohibited in all forms. The organization implements a policy to prevent sexual harassment, sexual exploitation, and abuse, including in the workplace.   

Location: Kyiv 

If you are interested in this position, please send your CV and Cover letter in English to [email protected]  

Due to a large number of requests, we contact candidates who fully meet the requirements of the vacancy. 

Національний комітет Товариства Червоного Хреста Українand (TCHU) announces a vacancy for the position of Information Management Coordinator >

The Red Cross Society of Ukraine is the largest humanitarian organization of Ukraine, which is one of the first to respond to all emergency situations in the country and provides assistance to those who need it most. 

Feel that you can make the world a better place? Join the Red Cross Society of Ukraine:

• Opportunity to do good: Help those in need and feel inspired from the contribution   
• New knowledge and skills: Take interesting trainings, become a volunteer or an employee and get experience that will be useful in life. 
• Friends and like-minded people: Join a team of caring people who are always ready to help. 
• Pride for your actions: Join and feel proud that you are a hero! 

TCHU is thousands of people all over Ukraine who make the world a better place every day. it is the ability of organizations to produce, collect, manage, store, store and provide the right information to the right people at the right time, regardless of its source or format. It covers all stages of the life cycle of documents, including their destruction.

Responsibilities:

Development of IM (information management*)

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• Develop strategic and operational plans with IM.
• Responsible for IM in TCHHU and coordinate it at all stages of the information cycle.
• Act in as a coordinator for all IM activities (e.g. capacity building, IM mapping, IM assessment)
• Implementation of IM best practices for organizational development (at department and branch level).
< li>Collaborate with TCHU departments to map their processes and deliver visual and data management products.
• Develop information management protocols and policies to ensure business continuity, preserve institutional memory, and adhere to information security best practices.
• Ensure ownership of data through appropriate SOPs.
• Manage IM personnel and develop personnel.
• Represent TCHU at international and national forums on IM issues.< /li>

Daily work in the field of IM

• Identify the key information needs for decision-making in projects and departments of the TCHU.
• Manage a team of international relations employees
• Define teamwork priorities and manage expectations from (internal) stakeholders
• Create and maintain analysis plans for decision-making.
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• Provide MI support to relevant department heads and project coordinators.
• Maintain and improve relevant information systems to collect data required for program planning and operation.
• Ensure proper data collection to support momonitoring, reporting and program accountability (including outcome trackers and indicators in the Single National Plan).
• Develop, maintain, implement and monitor data policies and protocols (including retention, destruction and security).< /li>
• Ensure that information management processes, tools and capacity are up-to-date, regularly reviewed and fit for purpose.
• Build information management capacity for UDCR staff, including branches across the country.< /li>
• Ensure the coordination of information and data flows between different departments within the TCHHU, between partners of the Movement, as well as relevant external institutions.

Requirements: < /p>

• Master's degree or equivalent in computer science, information technology, data analysis or related field.
• Minimum 3 years of experience in information management or data analysis in international humanitarian organization.
• Experience/knowledge in the field of mobile data collection (Kobo Toolbox, MS Form, etc.)
• Knowledge of data management and organizational data flows.
• Experience of working with data analysis, visualization and GIS tools such as Power Bi and QGIS.
• Experience with data management, data collection and analysis techniques.
• Experience training and supporting staff.
• li>
• Analytical and communication skills, the ability to absorb and process information for a wide audience.
• Skills in the preparation/presentation of documentation and computer production.
• Ability to read, write and speak in English and Ukrainian.

The Red Cross Society of Ukraine offers:

• Interesting, diverse and multitasking; 
• Employment according to Labor Code; 
• Timely payment of wages; 
• A friendly and cohesive team of like-minded people; 
• Participation in trainings and seminars in Ukraine and abroad. 
• Unique experience of working in the largest public organization of Ukraine

We aim to create a safe and inclusive environment in TCHHU, which will provide all employees, volunteers regardless of age, gender and gender, ethnic origin, religion, disability, sexual orientation equal access to opportunities, protection of their dignity and equal rights. 

We are an employer with equal opportunities for all employees, including persons with disabilities. 

We do not discriminate in our selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age. 

Sexual exploitation and abuse is prohibited in all forms. The organization implements a policy to prevent sexual harassment, sexual exploitation and harassment, including in the workplace.  

Workplace:m. Kyiv, Dilova, 3

Trial period - 3 months. 

Please send resume in ENGLISH only (the interview will be held in English) indicating the desired salary level with the designation of the position at the following address: [email protected]. 

Due to the large number of requests, we contact candidates who fully meet the requirements of the vacancy.