HR officer in Medical Teams International

Medical Teams International Calling: Medical Teams International holds strict child and vulnerable adult safeguarding principles and a zero-tolerance policy for misconduct related to sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment & selection, hiring decisions will give due emphasis to assessing candidates’ eligibility thorough background checks, police clearance, and professional reference check processes.JOB SUMMARY Responsible for executing administrative, HR and legal related tasks related to MTI and donor HR policies and regulations at the regional level.JOB RESPONSIBILITIES Establish and maintain employee records in online/digital filling system and paper files;Manage the recruitment process at a country levelSupportinpayrollpreparationbyprovidingrelevantdatasuchastimesheets,absences,termination,newappointments,annualleave,andsickleaveincollaborationwithFinancefortimelypaymentofstaff.Coordinate, track, and facilitate all employee leaves..FacilitateonboardingprocessestoensureallnewstaffareinformedofMTIpoliciesandbenefits,jobdutiesandequippedwiththetoolstoperformtheirjob.DataentryandtrackingofhumanresourceinformationtoEnterpriseResourcePlanningsystemandHumanResourceInformationSystem.Supportstaffhealthandsafetythroughensuringinsuranceenrollmentformsarecompleted,injuryclaimsareprocessed,andsafetyincidentsarereported.Liaise with other support managers and response leadership to handle disciplinary action and conflictmanagementaccordingtoMTIpolicy.Ensure staff are informed of and adhere to MTI Code of Conduct, PSEA policy and other HR policies and procedures by providing trainingsSupport supervisors in the performance management process by advising in resolving employee issues, creating, and implementing plans for staff developmentCollaboratewithMTIHumanResponseBusinessPartnertocompletetheMTIUkraineEmployeeStaffHandbookCoordinate the employee exit process when an employee terminatesCompleteallmonthly,quarterly,andannualdonorreportsandHRSummaryreportsasrequiredSupport health program management staff to maintain quality service provisionEnsurefrontofficeservicesarehandledprofessionally.When relevant, develop the capacity of Deputy InCharge/HR Focal PersonsEnsuredirectreportshaveclearobjectives,receivementorship,andparticipateincapacitybuildingopportunitiesConduct performance evaluations and enforce disciplinary procedures as per MTI policy Other duties as assignedEDUCATION, LICENSES, & CERTIFICATIONS Bachelor’sDegreeinHumanResourceManagement,IndustrialandOrganizationalPsychologyorequivalentisrequiredEXPERIENCE Minimum 2 years of HR generalistexperienceExperienceworkingwithhumanitarianINGOsisanaddedadvantageExperience in HR operations for health care context is an added advantage KNOWLEDGEKnowledgeofHRfunctionsincludingpay&benefits,recruitment,onboardingandoffboarding,andstaffdevelopmentBasicknowledgeofUkrainianlaborlawsBasicknowledgeofERPdatabasesystemUnderstanding of humanitarian health response to crisis is an added advantageABILITIESAbilitytoprioritizetaskstomeetdeadlinesAbilitytobeflexibleandmanagestress,especiallyinsituationswhichrequireahighdegreeofsensitivity,tact,anddiplomacyAbilitytobehonestandfosteranatmosphereoftrustandintegrityAbilitytoholdstaffaccountabletoworkresponsibilities,MTIprotocolandethicalstandardsAbilitytomaintaindetailedrecordswithhighaccuracyAbility to maintain confidentiality of highly sensitive informationNice to have:Payroll experienceBenefits and conditions:Helth insuranceWorking day from 8.00 till 16.00\9.00 till 17.00Opportunity business tripsTerm official contract by Ukrainian law