HR Manager in Oksfam, Predstavnictvo inozemnoyi neuryadovoyi organizaciyi

Job no: INT10464(jobs.oxfam)
Contract type: Fix-term Contract (until October 31st 2024 with possibility for extension)
Duty Station: Kyiv
Location: Ukraine
Categories: HR

DIMENSIONS OF THE ROLE OXFAM (International Humanitarian Organisation)

In March 2022, Oxfam launched its response to the influx of refugees and other people forced to flee from Ukraine in Romania, Moldova and Poland. A Programme Management Unit (PMU) has been established to provide leadership, oversee, support and provide technical assistance to the response in the affected countries.

The PMU will be led by an Operational Lead and includes dedicated advocacy and influencing capacity; business support functions, and a programme quality team with technical support on gender in emergencies, protection, cash and voucher programming, monitoring, evaluation, accountability and learning (MEAL), and safeguarding.

Works in some of the world’s toughest places, to reach the world’s most vulnerable population. To save their lives. To defend their rights. To help them fulfil their potential. Across 90 countries and territories, we work for every person in need, everywhere, every day, to build a better world for everyone.

JOB PURPOSE: To provide strategic input and support to the Country Lead and Leadership Team in order to achieve the country strategy and Oxfam’s mission, being aligned to the Oxfam People Strategy. Drawing on deep functional HR process and policy knowledge, and as custodian of HR policies and services in country, deliver the HR country plan to ensure that staff have the full range of skills and capabilities required to implement Ukraine country strategy. Ensures that all staffing issues are managedin line with Oxfam Policy and procedures and facilitate effective implementation by managers, or working alongside managers, to support delivery.

KEY RESPONSIBILITIES

1. Provision of HR services (70% of time)As HR Manager, act as trusted advisor to the senior leadership team. Develop and lead on the Country HR plan and engage with and influence senior management thinking and behaviors on this and the people aspects of Country Strategy and ensure that people management is central to this.

To provide both:

•Detailed advice and problem resolution (including direct one to one manager case work support) on complex and sensitive policy interpretation and procedural issues to managers and employees and HR colleagues, including advising managers when HR decisions might need to be taken outside of defined policy and process and :

•Coordination of the administration process to align the delivery of HR support (HR basics) to meet business needs that incorporates best practice and techniques and is compliant with agreed performance levels and legal requirements, across all the following range of HR processes:

?Recruitment in order to attract, retain and develop the people needed to enable delivery of the Country Strategy.

?Workforce planning - manage organograms and advises CL on future staffing needs.

?Performance Management - Champions PM in country, supports line managers to fulfil their obligations in the process

?Employee Relations and labour law - ensuring ER policies and procedures are fair and compliant with labour law via working with lawyers where necessary; interpret legal advice and ER policy in country.

?including the negotiation of starting salaries / Compensation, Pension and Benefits 

? Resources management

?Attendance management – including maternity cases

?Change Management- Facilitates HR elements of change in countries,

?Manage the country Learning and Development plan and implementation

?Provide short term support for cross affiliate HR systems and needs

?Coordinate the in country succession planning and employee engagement strategies

?Regularly produce HR management information for Country Lead and Managers

•Work closely with the Oxfam Reward Shared Service on a day to day and more strategic basis,be responsible for the country annual pay review process, and work closely with HR Manager in the Programme Management Unit (PMU)

•Ensure that there is regular dialogue and shared problem solving with HR Manager in PMU/Staff Association.

•Monitor the climate or mood and proactively advise and support Ukraine Country Lead on a course of action when necessary.

•Implement and monitor HR Support Team standards, particularly in relation to customer service, quality, and accuracy:

?Ensure staff are paid accurately and on time by preparing and inputting the monthly payroll calculations, including computations for leavers.

?Ensure there is accurate staff information on the HR System (where applicable)

?Ensure confidential and efficient management of medical aid issues, including in crisis situations.

•Provide high quality management reports as required including the monthly HR planner and change managements plans.

•Ensure HIV and Gender workplace policies are appropriately implemented and instilled in daily office life so as to build an office culture that supports women and men’s roles and creates an open environment where staff can comfortably discuss problems that may impact on their work.

2.Organizational Development and Staff Capacity Building (20 % of time)

•Support - as a priority where appropriate - the recruitment and development of new skills required for effective programming and delivery of the Plan Work closely with Ukraine Country Lead/HR Manager in PMU to ensure effective talent management strategy is in place and actively support activity that optimizes talent.

• Support the development of solutions to cater for individual’s development plans, and that specific skills training is arranged for the country team where shortfalls.

3. General Organizational Awareness and Learning (10 % of time)

•Stay abreast of changing organizational and external situational circumstances, which may impact both the human resources team and the wider organization and proactively develop suggestions for addressing them and/or incorporating relevant information into Oxfam’s ideas and approaches.

•May take a lead within the Region on a strategic HR issue as appropriate.

Essential

•As the most senior HR Technical specialist in country, Degree in Human Resources or related field (where appropriate in the localcontext) with substantial knowledge and experience of general human resource management with expertise in providing a superior, proactive, business focused service

•Substantial knowledge and experience of organizational development, especially capacity building and skills transfer, learning and development and knowledge management. Experience in creating a learning and sharing environment.

•Extensive working knowledge and experience in different countries and their labour law and their application.

•Demonstrable working knowledge and experience on organizational development practices and techniques, from organizational diagnosis, design, transformation and related solution modelling.

•Commitment to Oxfam’s overall aims and policies and experience of promoting gender equity and diversity and the interests of marginalized people in all aspects of Oxfam’s work.

Key Attributes:

•Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.

•Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.

Experience, knowledge & Competencies:

•Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Organizational Values:

•Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.

•Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.

•Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.Desirable

•Relevant post-graduate academic qualification in human resource management, organizational development, psychology, or related discipline (where appropriate in the local context)

•Knowledge of Ukraine in terms of labor law, political, economic and social trends

•Good understanding of the key development and humanitarian issues in the region. Ukrainian and/or Russian language will be an asset.

YOU CAN APPLY ONLY HERE:https://jobs.oxfam.org.uk /vacancy/21180/description

It is possible to apply for a vacancy only by strengthening above. If the application was not submitted through the above site, the resume will not be considered.

Norbi Penila

HR Advisor