HR/Finance Assistant (Shyroke town) in Norwegian People's Aid

Norwegian People’s Aid is a politically independent membership-based organization working in Norway and in more than 30 countries around the world. Founded in 1939 as the labour movement's humanitarian solidarity organization, NPA aims to improve people's living conditions and to create a democratic, just, and safe society. NPA's international work covers three core areas: Mine Action and disarmament, Development and Humanitarian relief aid.

Norwegian People’s Aid (NPA) is opening a vacancy of a HR/Finance Assistant  with Intermediate English.

General Responsibilities 

• Adhere to Norwegian People’s Aid (NPA) Global HR Policy for national staff, NPA Country Office HR policies and procedures, and the national law. 

• Assist in HR/FIN-related queries, ensuring that national Laws and regulations are thoroughly followed.  

• translations from Ukrainian to English of NPA documents, Government letters/documents, or general administrative matters as tasked by the line manager.

Specific duties  

• Assist HR Officer and HR/Admin Manager in facilitating the hiring process, including developing job descriptions, preparing Employment packs for new employees (contract preparations and preparations of all employment-related documents),  

• Assist in providing organizational information to all newcomers and introducing them to NPA HR policies and procedures and local regulations.  

• Assist in the preparation of all types of contracts for all NPA local staff (training and employment contracts, as well as short-term engagements), ensuring that all contracts are in line with national Law and regulations and NPA policies  

• Assist in ensuring that every personnel file has an archived copy of the national ID card, job application, CV, contract of employment, code of conduct, training records, records on disciplinary actions, appraisals, leave records, as well as emergency contact records.  

• Assist in managing the leave system and keeping accurate HR records (timesheets, sick and other leaves, preparing HR orders according to the Labor Code requirements, registration and systematization of orders, acceptance of written applications from employees, registration and systematization, etc.). 

• Collect monthly timesheets (TSs), ensuring that superiors and employees sign all following NPA and donor policies.  

• Assist in preparing all training, ensuring that proper documentation and records are achieved for all training, courses, and workshops.  

• Assist the HR department in the preparation, development, and delivery of internal training, courses, and workshops on NPA Safeguarding, Code of Conduct, and Gender and Diversity policies. 

• Filling daily cash book, physically and electronically. 

• Ensuring that cash box balances always match the amount found in the cash box during regular or surprise petty cash count. 

• Timely submit all cash book documentation and payments to the Finance Officer, including the cash book balance, in writing and electronically. Submitting is done on the last working day of the week for the previous week and the last working day of the month for the remaining cash payments. 

• Report to superiors any irregularity noticed in the documentation submitted for the claim. 

• Assisting and supporting in HR daily routine (registration Logs and Journals of employees; Employee’s internal ID);   

• Assisting with external partners: Health Insurance companies; state authorities (Employment centers, Military Commissariat, state medical clinics, etc.).   

• Assist in any other unforeseen tasks related to HR and Administration and as required by the line management.

Must have: 

• University degree/diploma in a relevant subject. 

• Professional knowledge of the Ukrainian language. 

• Intermediate English language skills - both written and spoken. 

• Computer and Microsoft software skill.

Experience:

• Minimum two years of experience within HR or Admin sector (preferably but not exclusively within the humanitarian sector) 

• Previous work experience in insecure environments and able to work effectively under difficult conditions. 

 Personal Competencies: 

• Strong communication and interpersonal skills.  

• Systematic and organized in approach, including accuracy, consistency, attention to detail, tenacity, and the ability to work under pressure. 

• Ability to meet deadlines and work calmly under pressure with limited supervision. 

 What we offer:

• Monthly salary of USD 1350 before taxes. This salary shall be payable in Ukrainian Hryvnia at the exchange rate of the National Bank of Ukraine on the date of payment.
• Official employment by Ukrainian legislation;
• Medical insurance;
• 24 days of annual vacation;
• Positive working environment in a well-established and growing humanitarian organization.

NPA is an equal opportunities employer. The NPA will not discriminate against any candidate based on age, gender, ethnicity, religion, or any other quality. The recruitment process is conducted transparently and the selection is made solely based on the candidates' abilities.

As part of our recruitment process, we will screen candidates against applicable sanctions lists to ensure compliance with donor requirements and legal obligations. We will use a candidate’s full name to perform sanctions screening.

We take the privacy and security of your personal information very seriously and will only use it for the purpose of sanctions screening and for no other purposes. The sanctions screening platform is called CSI Watchdog and you can find their privacy policy here. Your personal data will not be shared with any governments or other third parties. Our Head Office in Oslo will verify any positive matches of a candidate’s name with a sanctions list to assess whether the match is a true or false positive. Please note that if you are found to be on a sanctions list, we will not be able to continue with your application or offer you employment. If you have any questions or concerns about the use of your personal information in this way, please do not hesitate to contact us.